HR Issues for Postdoctoral Positions

1
HR Issues for Postdoctoral Positions

• Employment Status
• Benefits
• Benefit Time

2
HR Issues for Postdoctoral Positions

• Status
• Depending upon the structure of the grant,
  Postdocs may or may not be considered an employee
  of the University.
• If a question exists about your employment status
  or your appointment, you or your department
  should check with the Office of Sponsored
  Research or the Office of the Vice Provost for
  Research.

3
HR Issues for Postdoctoral Positions

• Status
• The majority of you are considered employees.
• If the Postdoc is not considered an employee they
  are not considered benefits eligible.
• If the Postdoc is considered an employee and
  meets the criteria of being benefits eligible
  (will work over 1,000 hours in one year) they are
  entitled to participate in the Rice Benefit Plan.

4
HR Issues for Postdoctoral Positions

• Benefits
• In the case of a Postdoc not being an employee
  they are eligible to participate in the
  MethodistCare HMO at University Rates.
• If the Postdoc is an employee all standard
  benefit registration procedures are in place
• Enrollment MUST be completed within 31 days of
  employment.

5
HR Issues for Postdoctoral Positions

• Benefits
• Retirement 1 year vesting, defined contribution
  plan, access to funds is governed by the criteria
  in the plan.
• Benefit information available on the web at
• www.ruf.rice.edu/humres/Services/Benefits/

6
HR Issues for Postdoctoral Positions

• Benefit Time
• If the Postdoc is considered an employee they are
  entitled to benefit time. (combination of
  vacation and sick). You must complete a Time and
  Attendance Form.
• Benefit time for Postdocs accrues at a rate of
  1.75 days per month.

7
HR Issues for Postdoctoral Positions

• Benefit Time
• It is expected that Postdocs will not carry over
  benefit time from one year to another.
• If the Postdoc is supported by a grant with
  defined start and end date, benefit time must be
  used within the defined time of the grant.