PowerPoint Basics Alice Myers myersacua.edu

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PowerPoint BasicsAlice Myersmyersa_at_cua.edu
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Project

• When PowerPoint is launched it creates a new
  file, the new file is called a presentation.
  
• Presentation is made up of a series of slides
• When a new project is created it is empty (no
  slides).

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Adding New Slides

• To Add a New Slide, click on the Insert pull-down
  menu and click on New Slide
  

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Slides

• When a new slide is inserted, select from the
  different layouts.
  
• A selected layout can have items deleted or added
  to it
  
• The predefined layouts have placeholder text in
  them. Simply highlight the text and replace it
  with your own text.
  

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Slide layouts

• Title
• Bulleted List
• 2 Column Text
• Table
• Text and Chart
• Organizational Chart
• Chart
• Text Clip Art

• Title Only
• Blank
• Text Object
• Large Object
• Object
• Text Media Clip
• Object Over Text

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Entering Text

• Clicking on the placeholder text and begin
  typing.
  
• Can copy and paste text from documents.
• Can change the font type and size by highlighting
  and changing the drop-down box.

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Saving Presentation

• Saving a PowerPoint presentation is done the same
  as any Word or Excel document.
  
• Click on File Save As and the Save As Window
  is displayed. Browse to the location where the
  file should be stored and click on the Save
  button.

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PowerPoint Views

• Normal
• Outline
• Slide
• Slide Sorter
• Slide Show
• Views can be selected via the View pull-down menu
  or the toolbar at the bottom of the PowerPoint
  window
  

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Normal View

• Displays the slide with a summary of slide text
  to the left
  

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Outline View

• Slide text pane is larger
• Thumbnail sketch of slide format.

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Slide View

• Shows the slide as it will appear during the
  slideshow (almost)

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Slide Sorter View

• Allows for easy reordering, and copying of
  slides.
  
• Shows transitions, timing and sounds

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Slideshow

• Using for presentation

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Different Printing Options

• Slides (one slide per page)
• Handouts (multiple slides per page)
• Notes Page (one slide per page with notes printed
  at bottom)
  
• Outline (Text only printed)

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Selecting Printing Format

• After Selecting Print, a dialog box appears.
• Click on the drop-down menu under the Print what
  label.
  
• Select Print Format

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Changing Look of the Slide

• Format Background to change the color

Click on the down arrow and click on more colors
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Apply or Apply to All

• Apply or Apply to All buttons appear when
  changes.
  
• Apply makes the change to the side being edited.
• Apply to All makes changes to the entire
  presentation.

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Changing Look of the Slide

• Format Apply Design Template to use
  pre-designed background pattern and graphics.
  Select a design and click the Apply button.

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Choosing Designs or Background Colors

• Make sure that there is sufficient contrast
  between the background and text.
  
• Avoid the designs that have things moving on them.

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Page with A Bad Background Color

• Bad Background colors can make it really tough on
  your audience.

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Graphics to a Presentation

• Ways to add graphics to presentation
• Via an auto layout slide with a graphic
  placeholder
  
• Cut and paste a graphics.
• Click on Insert Picture From File and browse
  to the file location.

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Adding Graphics to A Slide

• Using an auto layout design with a clip art.
• Placeholder appears
• Double click on button to access PowerPoint
  ClipArt Library.
  
• Use Clip Art sparingly

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Adding Clip Art

• The clip art gallery is divided into categories.
• Select a category
• Click on the graphic to be added.
• Click on Insert in Presentation

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Adding Graphics

• Click on Insert Picture From File and browse
  to the file location.

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Adding Graphics to A Slide

• Using an auto layout design with a clip art.
• Delete the clip art box
• Copy the graphic to be added onto the clip board
• Paste the graphic onto the slide.

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Resizing Graphics or Textboxes

• To resize the graphics or textboxes, click on the
  object and move the corner of the box to make the
  object larger or smaller.

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Viewing the Presentation

• With the Presentation open, click on SlideShow
  click on View Show. This starts the show from
  the first slide.
  
• View a specific slide within the presentation and
  click on the Slideshow view button to start the
  show at that slide.
  

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Adding Transitions

• Transitions Between Slides
• Transitions are the method one slide replaces
  another in the presentation.
  
• There are 40 different transitions in
  PowerPoint.
  
• Keep the number of transitions per presentation
  to a minimum.
  

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Adding A Transition

• Click on the slide show pull-down menu.
• Click on Slide Transition.
• Click on the drop down box and a list of the
  possible transitions appear.

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Adding A Transition (Continued)

• When the transition is selected, it will be
  previewed using the dog graphic.
  
• Click the Apply to All button to have that
  transition apply to all the slides in the
  presentation.

Click Apply button and the transition applies to
current slide.
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Displaying Spelling Errors

• To have spelling errors displayed, click on Tools
  Options. Click on the Spelling and Style.
  Uncheck the box next to Hide Spelling Errors.

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Online PowerPoint Tutorials http//www.actden.co
m/pp/ http//www.techtutorials.com/Applications/M
icrosoft_Office/PowerPoint/ http//oregonstate.ed
u/instruction/ed596/ppoint/pphome.htm
http//www.electricteacher.com/tutorial3.htm
http//www.iupui.edu/webtrain/tutorials/powerpoin
t2000_basics.htmlpage_setup http//www.wcu.edu/c
center_inf/CatOnline/MSPP/ http//www.education.u
md.edu/blt/tcp/powerpoint.html