Email Etiquette Tips For Professionals

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Email Etiquette TipsFor Professionals
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The Internet age brought instantaneous
communications with a more casual interaction
than face-to-face or even telephone
communications.
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However, an experienced financial advisor
recruiter warns of the hazards of this important
tool misdirected communications, emails that are
too personal in nature, and thoughtless
interactions can create misunderstandings and
hard feelings.
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To prevent these problems, an etiquette protocol
for business and professional email
communications is needed.
Subject etiquette protocol
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Implementing this etiquette on a daily basis will
ensure that you preserve a professional
attitudeand make your communications both
valuedand welcomed.
Subject professional attitude
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Include A Clear Subject Line Message
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Provide immediate information about what's in the
email so that the recipient can deal with it in
atimely fashion.
Subject immediate information
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For example, if a meeting time has been changed,
include that information directly in the subject
line to avoid the communication being overlooked,
which could lead to inconvenience.
Subject immediate information
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Because the subject line often influences whether
a person decides to read the email immediately or
put it off until a later time, your subject line
message can be critical to time-sensitive
information.
Subject immediate information
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Only Use Professional Salutations
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Regardless of how close your relationship with
the recipient, business communications should
always use a professional salutation.
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This choice not only ensures that your
communication is sent to the correct party, it
also preserves the professional tone of the
communication, both immediately and infuture
records.
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Be Sensitive To Cultural Differences
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In many cultures, business and professional
communications are given the highest levels of
politeness and courtesy.
Subject politeness and courtesy
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Some cultures prefer a more personal interaction
before getting down to business.
Subject politeness and courtesy
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Other cultures appreciate the direct approach.
Ensure that you know your clients' cultural
contexts and tailor your email messages to their
needs.
Subject politeness and courtesy
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Reply To All Emails, Even Those That Weren't
Intended For You
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If someone took the trouble to send an email to
you, they deserve a reply, if even a simple one.
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Emails often go astray, and you may get one that
isn't directed to you. If this is the case,
inform the person of their mistake in a polite
and friendly manner.
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Proofread Your Email Message Thoroughly
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Ensure that grammatical and spelling errors are
corrected. Double-check the meaning and ensure
that the punctuation is appropriate to make your
message clear.
Subject proofreading
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Take extra care when choosing a recipient from a
list to avoid mistakes.
Subject proofreading
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Never Send AnEmotional Email
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Situations can become tense and pressured. Avoid
the impulse to send out an email that can be
construed as angry, anxious or short-tempered.
Subject no emotional email
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Take the time to fashion your response in the
most professional manner possible. If you cannot
reply in this manner immediately, wait until you
can do so.
Subject no emotional email
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Double-Check Before Hitting "Reply To All"
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More embarrassment has been caused by the"reply
to all" button than any other facet ofInternet
communications.
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Thoroughly review the names on your list before
sending any general communication to ensure that
the recipient should get the message.
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If not, alter your send list to reflect the
appropriate list of names.
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The Internet offers a financial advisor a unique
opportunity to stay in close contact with clients.
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Making the most of this powerful method of
communication requires both skill and restraint.
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Implementing proper email etiquette portrays
professional attitude and makes communication
valuable and respectful.
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Ready to make a move? If you are planning to buy
an existing book of business or sell yours, we
can help.
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Our finance industry recruiters are always ready
to accommodate questions and applications.
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View the listing here www.willis-consulting.com
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