Title: Wider Perspectives: Collaboration on Storage and eScience Content Catherine Nicholson SCURL Developm
1Wider PerspectivesCollaboration on Storage and
e-Science ContentCatherine NicholsonSCURL
Development Director
2CASS Project Timescale Aim
- November 2001 to April 2002
- Carnegie Trust for the Universities of Scotland
SCURL - Aimed to determine the optimal model for a
collaborative storage and delivery service for
valuable but lower-use materials research
materials held in Scottish University libraries
3Local Background
-
- 1950s Scottish Central Library considers
de-duplicated central reserve proposal
abandoned - 1996 University of Paisley Study for West of
Scotland HEIs - inconclusive - 2001 SPIS Shared Preservation in Scotlandfinal
report - strong recommendation for store
4Wider Background
- Anderson Follett Reports
- BL/HE Task Force Study of Collaborative Storage
of Library Resources 2001 - RSLP Report Barriers to Resource Sharing Among
Higher Education Libraries 2002 - RSLG Final Report 2003
- SCURL collections work Conspectus, RCO, CAIRNS,
SCONE, SALSER
5Space the final frontier?
- Continuing growth in print output
- Acquisitions exceed discard
- IT facilities machines support
- Teaching Learning space
- Study space
- Social space
6Space Pressures
-
- Little capital investment in new library
buildings - Creation of local stores
- Environmental conditions
- Duplication of lesser-used materials
- Increased costs
- No overall collection strategy for this type of
material
7We are not alone
- International collaborative storage facilities
- Australia CARM Centre
- US many examples eg WRLC, Boston, California
- UK HEFCW HELP Project
- UK English Regions eg West Midlands
- IFLA- National Repository Library of Finland
Conference of Repository or Storage Libraries 1999
8Model that would...
- Reduce costs at local level
- Free valuable space
- Enhance access through joint ownership
- Reduce costs at national level through
de-duplication and joint maintenance - Provide safe storage
- Provide optimum conditions for preservation
- Share costs beyond HE through cross-sectoral/cross
-domain co-operation - Introduce monitoring mechanisms to determine
ongoing value
9Requirement
Costs
Collaborative Storage Issues
Ownership
Selection Deduplication
Security Insurance
Collection Management
Storage type and Environmental conditions
Retrieval Access
SLA
Staffing Facility Management
Location
10CASS Outcomes 1 -Library Community
- Ownership and management by separate body
- Ownership - ceded subject to legal compliance-
should be the norm - De-duplication - agreement with need for care in
initial stages - Cataloguing - material must be catalogued for
inclusion and catalogue must be CAIRNS-compliant - Inter-Lending - available to CASS members
initially - Location - no general agreement though need for
good infrastructure essential
11CASS Outcomes 2 -Library Community
- Onsite consulation facilities
- Delivery methods - electronic/fax/physical
- Delivery - 24 hour except weekends and public
holidays - Physical condition of materials
- Environmental conditions - close to BS 54542000
- Service Level Agreement - flexible realistic
targets
12Library Space Requirement
13Research Community Survey
- Attitude to remote storage
- Acceptable - 57
- Inconvenient - 36
- Delivery times
- 24 hours - 55
- 48 hours - 41
- E-Delivery
- Desirable - 53
- Essential - 36
14Archival Requirements
- Interest expressed from SCURL in storage for
archives and records led to issue of
questionnaire - Space required for archives and non-current
records - Secure areas
- Joint disposal
- Temporary holding facility
- Not as suited to a collaborative approach
- Continuing discussion through SUSCAG on
requirement
15CASS Post Project Developments
- Final Report June 2002 http// scurl.ac.uk/
- SHEFC bid under Strategic Change Grant
Initiative November 2002 - Unsuccessful outcome - not convinced that the
proposal adds significantly to the range of
services currently offered by the BL and NLS
16CASS Model to SHEFC
- Partnership proposal with National Library of
Scotland - Capital for new build to house CASS and NLS
Inter-Library Services 3.5 m - Joint funding from SHEFC and SEED
- Building available FY 2004-05
17CASS Financial Model to SHEFC
- 10 Year period
- SHEFC capital funding to allow initial two year
rent-free period for contributors - Two-tier membership to allow maximum
participation - Recurrent funding Year 3 from institutional
subscriptions based on FTEs, block grant
storage requirements
18(No Transcript)
19CASS Cost Elements
- Inclusive rate per linear metre to cover
- 15,000 lm of compact storage with expansion room
- Maintenance, utilities and running costs
- Two full-time staff members
- Communications charges and postage for letters
- Fixed rate for five years with capped increases
thereafter up to ten years
20CASS Uncosted Elements
- Not covered in inclusive rate
- Cataloguing and inventory systems hardware,
software - Support and maintenance for above
- Cataloguing costs
- Costs of selection for storage/de-accessioning/dis
posal - Costs of initial delivery to store
- Postage/courier costs for packets
21CASS The Way Forward
- New National Librarian
- Continuing discussion with National Library of
Scotland - New service and estates strategy
- CASS written into these
- Original needs assessment reviewed
- Ongoing support from members
22CASS The Pilot Study 2003
- Based in NLS Causewayside building
- Initial 2,500 lm space available now
- Room for short-term expansion
- Benefits- determination of the true costs
- - resolution of issues
- - paves way for full facility
- - deep resource sharing in practice
23CASS The Pilot Project
- Initial Library Members
- Edinburgh University
- St Andrews University
- Paisley University
- Stirling University
- Glasgow Caledonian University
- Royal Scottish Academy of Music and Drama
24Pilot Project Next steps
- Meeting of stakeholders to discuss
- Timetable
- Project Management
- Service Level Agreements with NLS
- Contracts
- Feasibility of implementing CASS Project outcomes
eg de-duplication, collective ownership - Exit strategy
25It seems to me clear that a book which is worth
keeping at all ought to be kept accessible that
is, where it can be found, on demand, with a
reasonable expenditure of time and labor. The
problem, then, is to devise a mode of storing
disused books, so that they may be kept safe and
accessible, and yet at a low cost for shelter and
annual care. Charles William Eliot (1902)
26SISWGScience Information Strategy Working Group
27Purpose
- Investigate widening access to scientific
material through national licensing for all the
sectors in Scotland - Members
- SCURL
- SLIC
- NLS
28Triggers Influences
- Jan 2001 Science Strategy for Scotland
- July 2001 - 1m boost for science in Scotland
- Dec 2001 Closure of the NLS Scottish Science
Library - National initiatives especially FinELib
29The Plan
- Consultation process with
- Publishers
- Aggregators
- Potential Stakeholders
- Scientific community
- Aim to approach Scottish Executive with package
for funding during 2003/04
30Benefits
- Widening access to scientific content
- Reduced costs and administration through
centralised approach - Potential contribution to education, research and
industry in Scotland - Outcome?
- Watch this space!
31Thank you! For further information on
SCURL please look at our web site http//scurl.ac.
uk/