ICT Strategy and Data Acquistion

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• ICT Strategy and Data Acquistion

• Brian Marwick
• Manager
• Spatial Information Services
• LogicaCMG

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• Managing Technology in a Spatial Business
  Enterprise

• Brian Marwick
• Manager
• Spatial Information Services
• LogicaCMG

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Overview of Presentation

• Introduction
• Organisational Context
• Strategic Elements
• Operational Elements
• Summary

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Organisational Context
Number of employees
Levels of Bureaucracy
Range of functions / markets serviced
Large Organisations eg Public Sector
www.egov.vic.gov.au website provides an idea of
the extent of formality and documentation
developed to support ICT Strategy
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Organisational Context
Number of employees
Levels of Bureaucracy
Range of functions / markets serviced
eg Multi disciplinary company with offices in a
number of countries
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Organisational Context
Number of employees
Levels of Bureaucracy
Range of functions / markets serviced
eg Larger Spatial Services Company
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Organisational Context
Number of employees
Levels of Bureaucracy
Range of functions / markets serviced
eg Small Cadastral Surveying Firm
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Strategic Elements
Flow from regular Business Planning

• Entry to market dependence on high level of ICT
  
• Desired Position in Market place
• What are existing and potential clients expecting
• Competition What are competitors offering
• Early adopter of new technology / Follower
• Funding capital investment strategy
• Requirement for corporate consistency (eg global
  delivery requirement, minimisation of
  duplication)
• How critical are system and software upgrades to
  your business
• Staff skills and training

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Examples of Strategic issues
Some business decisions facing many Cadastral
Surveying firms today with ICT implications

• SPEAR (Streamlined Planning Electronic
  Application Referral)
• Electronic Signatures
• Good web access
• PDF writing software
• Digital lodgement of plans of subdivision
• GPS and VICpos (Vicmap position)
• Acquistion of GPS receive (hire / buy)
• Training of staff
• Implementation of wireless technology
• Broader Use of existing technology
• Google Earth
• Vicmap products
• On line access to Land Registry
• Latest mobile phones with video functionality /
  internet access / cameras etc

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Examples of Strategic Issues

• Upgrading Systems (when and why)
• Investment in existing staff knowledge and skills
  and cost in change systems
• Future outlook for existing software / system
  vendor
• Existing system costs
• Criticality to business
• Cost effectiveness
• Availability of funds
• Project Cost or Market Entry
• Will the cost be borne by the project on which
  the system will used
• Will it be recovered in the longer term by entry
  into broader markets
• What is the risk

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Increasing complexity of Strategic issues for
Surveying firms
Cadastral Surveying in 1996 Field equipment
Total Station incl. Data recorder Office
Equipment Desktop Computer / Plotter / Autocad
/ Geocomp Output Paper plans including
multiple copies for all referral authorities /
digital files for archiving / subdivision linked
to permanent marks but not on national datum

• Cadastral Surveying in 2006
• Field equipment GPS receiver / Total Station
  incl. Data recorder / mobile phone that provides
  real time access to GPSNet and Internet and
  ability to take photographs that can be
  immediately send to office
• Office Equipment Desktop Computer (at
  considerably lower cost) / Broadband access to
  Internet / Autocadmap / Vicmap Property / online
  access to Land Registry / access to online data
  like Google Earth and high resolution digital
  photography
• Output Digital files forwarded to SPEAR /
  electronic signatures / cheap and large data
  storage archival capability / all data on
  national datum /

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Operational Elements

• Backup and Disaster plan
• Data archival processes (GPS, Total stations,
  data recorders, cameras, PDAs, desktop
  computers, laptops, etc)
• Anti-Virus Protection
• Protection on all external connections (eg
  firewalls / permissions /dial up management)
• Protection within the internal environment (eg
  passwords, implementation of patches, backup
  incl. off site storage, etc) .
• Physical protection of real and virtual assets
  (siting of computer rooms and entry permission
  etc)
• Software licence management
• Training of staff in use of systems and software
• Integration into Quality Systems

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Summary
ITC planning should flow from regular business
planning, irrespective of the size of the
company This includes Surveying, Mapping, Spatial
businesses, only the complexity and volume of
paper used to promulgate the strategies and
policies with vary The impact of ITC on surveying
and mapping organisations is more critical than
ever given the volumes of data being collected,
stored and manipulated using an ever increasing
number of tools Ongoing staff training is a key
element of the ITC plan The operational elements
of the plan must be an integral part of the
organisations Quality processes
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• Questions