How business should prepare for tendering opportunities

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How business should prepare for tendering
opportunities

• Barbara MortonAction Sustainability

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Outline

• Introduction
• Procurement issues surrounding sustainability
• How to prepare
• Sustainability policies

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Who Action Sustainability?

• Social Enterprise
• to lead and inspire sustainable procurement
• Support and facilitate
• Strategic Supply Chain Group
• Provide leading edge commentary and thinking
• on sustainable procurement
• Support organisations wishing to procure more
  responsibly
• with training, awareness, benchmarking,
  consultancy

www.actionsustainability.com
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Outline

• Procurement issues surrounding sustainability or
  why bother?
• How to prepare or how do I know whats worth
  bothering with?
• Sustainability policies or what should I do now
  to help me win some (more) business?

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Context

• Knowing what your client wants to deliver
• to maximise the economic, social, health and
  environmental benefits of the Games for the UK,
  particularly through regeneration
• and sustainable development

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The clients agenda

• To compete, you will have to register and qualify
  
• Sustainability impacts challenges
• High profile high risk
• Games and legacy
• Social as well as environmental and economic
  dimensions

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The Big Picture
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What is Sustainable Development?

• Development that meets the needs of the present
  without compromising the ability of future
  generations to meet their own needs
• Brundtland Definition

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What is Sustainable Procurement?

• Economic

• Environmental

• Social

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The challenge to purchasers
Using procurement to support wider social,
economic and environmental objectives, in ways
that offer real long-term benefits.
Sir Neville Simms Chairman Sustainable
Procurement Task Force
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Sustainability impacts challenges
Impact of waste on environment
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Sustainability impacts challenges
Biodiversity loss
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Sustainability impacts challenges
Campaigning
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Sustainability impacts challenges
Health Safety
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Sustainability impacts challenges
Child labour
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Sustainability impacts challenges
Models BedZed sustainable building
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Why?
Stakeholder demands
Employee expectations
Customer requirements
Benchmarking
Risk management
Legislation Standards
Business efficiencies
Impact Reduction (environmental)
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Why?
Its about risk!
Press reaction to EA sustainable timber
initiative.
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Why?

• Where there is risk, there is opportunity
• For smart companies who get understand the
  agenda
• and offer the solutions.
• including innovative, sustainable solutions
• Not only to London 2012 but to others

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What?

• Procurement activity for the Games and legacy
  will be diverse in its scope and will cover
• services
• people and teams to plan, guide, design, build,
  commission, operate and service the facilities as
  well as the conversion of those legacy venues
  beyond the conclusion of the Games
• goods
• goods and commodities and the supply of the same
• works
• construction and commissioning of venues,
  supporting
• structures and infrastructure and legacy
  conversion works.

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How?

• The ODA will encourage competition, locally,
  nationally and internationally through actively
  promoting tendering opportunities, to promote as
  wide and as vigorous a competition as can be
  achieved.

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How?

• It is a statutory obligation for the ODA to
  comply with the EU public procurement directives
  (the Directives) and the UK public contracts
  regulations 2006 (the Regulations).

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How?

• The ODAs aim is to open up as many opportunities
  to all organisations including Small and
  Medium-sized enterprises (SMEs), businesses owned
  by people from Black, Asian and Minority Ethnic
  (BAME) groups, by women and by disabled people
  and social enterprises as is practical.

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How?

• 3.17 The commitment of candidates to legacy,
  promotion of equality and delivery of sustainable
  development are important. The ODA will look to
  evidence of environmental and sustainability
  management systems, equalities, diversity, health
  and wellbeing, inclusion and socio-economic
  commitments as appropriate to the procurement
  taking place.

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How?

• 3.18 A variety of tender evaluation techniques
  appropriate to the scale and complexity of the
  purchase will be used to make a robust and
  transparent evaluation of tenders. Such
  assessment and decisions will be based on value
  for money including, where applicable, over the
  whole life of the contract and into the legacy.

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How?

• Performance is key, policy is necessary
• Know whats important to your client
• Know how you can help deliver benefits
• Know what is happening and when
• Register
• Qualify

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How?

• Qualify
• Financial stability
• Technical competence
• Health safety
• Equal opportunities
• Sustainability
• Customer and workforce matters

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How To measure benefits?

• Carbon dioxide emissions reduced / avoided
• Tonnes of waste diverted from landfill
• Recycled material content of products
• Tonnes of aggregate from natural sources avoided
• Volume of timber from sustainable sources

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Desired outcomes

• More sustainable products and services
• from
• More sustainable and responsible suppliers
• with
• Evidence to support these statements

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Can you demonstrate that

• You understand whats important
• Energy, waste, water, recycled content products
• Equality and diversity, sustainable development
  strategies
• You have products and services to reduce these
  impacts
• You have the policies and practices in place to
  deal with these issues in your own operations
• You understand your role as part of the wider
  supply network

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How to check progress?
Action Sustainability Benchmarking
www.actionsustainability.com
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The challenge Flexible Framework
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Flexible Framework

• One of two building blocks of Sustainable
  Procurement Task Force
• People
• Policy, strategy and communications
• Procurement process
• Engaging suppliers
• Measurement and results

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Can you demonstrate

• 1. You have products and services to reduce
  these impacts
• Concrete - early engagement with market
• Market responded by delivering concrete with
  reduced impact
• Buy Sustainable Quick Wins product list
• Defra / OGC Buying Solutions

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Can you demonstrate

• 2. You have the policies and practices in place
  to deal with these issues in your own operations
• Assistance with developing policies
• Business Links
• Action plans and targets
• Demonstrate action

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Can you demonstrate

• 2. You have the policies practices in place to
  deal with these issues in your own operations
• Savings through reducing energy use, waste
  reduction measures
• Efficiencies through your own procurement
  practices
• Ticking two boxes at once!

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The procurement hierarchy
Increasing order of priority
Reduce
Replace
Return Reuse Recycle
End of life management
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Evidence

• Where necessary
• Environmental management policies and practices
• In keeping with scale of operation
• Performance is key
• Keep the policy short!
• Back it up with an action plan
• Baselines
• Monitoring and reporting
• Expect to have to agree targets for improvement

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Can you demonstrate

• 3. You understand your role as part of the wider
  supply network
• Need to be
• Flexible
• Responsive
• Aware of bigger picture
• Innovative
• Sustainable!

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Sustainability impacts challenges
Evidence certification systems
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Summary

• Prepare
• Policies as required
• Performance is key
• Provide evidence
• Prove to yourselves and others that sustainable
  procurement is good procurement

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Thank You
Barbara Morton
Keep in touch!
barbm110_at_aol.com Mobile [phone]

www.actionsustainability.com