Training Tracker A Brief Overview

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Training TrackerA Brief Overview
Rocky Mountain Center for Health Promotion
Education Professional Development
Partnership Tracy Wright Tracyw_at_rmc.org Anne
Milliken Annem_at_rmc.org www.pdp-rmc.org
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What is Training Tracker?

• Database that uses Microsoft Access, version 2000
  or newer
• Tracks data related to
• Training Events
• Trainers
• Participants
• DASH Indicators

• The program and support materials can be
  downloaded from PDPs Website at www.pdp-rmc.org
• A Users Manual is also available from the
  Website

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What can Training Tracker do?

• Assist with training logistics by printing
• Mailing labels
• Name tags
• Registration lists
• Rosters of participants

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What can Training Tracker Do?

• Tracks data for planning and reporting training
  activities
• Who was trained (names participant types)?
• When and where?
• On what topics?
• By whom?
• For how long?
• With what follow-up?

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Two Ways for Using Training Tracker

• Site User Tracking

Central User Tracking
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Site User Tracking Generates reports from a
single location
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Central User TrackingReceive data from multiple
sites to generate reports
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Login to the database by typing the word Name
for both the user name and password. These
defaults can be changed later to your own name
and password (see page 3-3 of the manual).
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Three Data Entry Screens
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This is the basic training event screen. Here is
where you will name the event (e.g. Policy
Distribution, Confidentiality) and assign a
training topic (e.g. Policy Confidentiality).
This will enable the site to run reports on these
areas that correspond with indicator questions.
Before you do any typing on either of the three
types of Add/Edit screens, you MUST click on
New! This will bring up a new, clean record.
Otherwise you will overwrite an existing record
and lose your data!
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You must select a Trainers Type
Here you can enter all the necessary information
on each member of your training cadre, however
the only required information is the trainers
name and type.
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This screen is where you enter all the necessary
information for each training event you
hold. Each training event gets labeled with a
training topic.
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Search for past training events
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Details of all training events for this
participant.
This is the participant information screen where
you can enter and track all the necessary
information on your training participants.
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Identify the participants school, district, or
other organization, such as an external partner.
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Locate Participants by name
Click here to add groups of participants
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For groups (where you do not collect individual
participant names) you can enter general summary
data here
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Three Reporting Screens
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A good way to familiarize yourself with reporting
is to click on each report to see what
information can be tracked.
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Click on each report to see what information can
be tracked.
New report!
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Click on each report to see what information can
be tracked.
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The best way to learn about Training Tracker is
to USE it!

• For additional help you can visit our website at
  www.pdp-rmc.org or call or email us!
• Tracyw_at_rmc.org
• 303-239-6976 x110
• Annem_at_rmc.org
• 303-239-6976 x109