Contractor Outreach Event

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Contractor Outreach Event May 13, 2009
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SAFETY MESSAGE
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AGENDA
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Dulles Transit Partners Project Overview

• Howard Menaker
• Communications and Outreach Manager

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Dulles Metrorail ExtensionAt a Glance

• 23-mile new Metrorail line branching off the
  Orange Line after East Falls Church
• 11 new stations
• 5 in Phase 1 11.6 miles
• 6 in Phase 2 11.5 miles
• Phase 1 East Falls Church to Wiehle Avenue in
  Reston
• Phase 2 Wiehle Avenue through Dulles
  International Airport to Ashburn
• Seamless integration with current 106-mile system

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Route Map
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Construction Has Started

• Phase 1 construction started along Route 123 at
  International Drive.
• Phase 1 Completion date is July 2013

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PREPARING FOR METROS ARRIVAL TO TYSONSUtility
Relocation Continues

• Utilities include electric power, communication,
  water and sewer lines
• Working with businesses and residents to provide
  information about impacts
• Utility relocation will
  continue through 2009

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Utility Relocation
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Construction
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Construction
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Construction
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Tysons East
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Tysons Central 123
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Tysons Central 7
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Tysons West
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Wiehle Avenue
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Keeping the community informed

• Almost 600 community and business outreach
  project briefings given over last
  2 years
• Regular updates continue to businesses and
  residents via e-mail, fax
  and mail
• Project, State and County working
• with employers on transportation planning
• 24-Hour Emergency HOTLINE
• [phone]
• Project Office located in Tysons Corner
• Were in this together!

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DBE PROGRAM

• Felicia Bell
• Subcontracts Manager, DBE Liaison

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DBE Program

• DBE Project Goal of 10 percent.
• Two (2) agencies issue DBE certifications
  applicable to the DTP DBE Program
• Metropolitan Washington Airports Authority (MWAA)
• Virginia Department of Minority Business
  Enterprise (VDMBE)
• Reciprocity agreement in place between VDMBE,
  MWAA, MDOT, and WMATA/DDOT

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DBE Program

• MEETING THE GOAL
• Joint ventures, partnering, LLCs, etc. are
  accepted on this Project.
• In order to have your partnership count as 100
  percent DBE, the DBE must be controlling 51 (or
  more) of the partnership, joint venture, etc.
• MEETING THE GOAL as a non-DBE firm
• DBE utilization must be illustrated within the
  response to the RFP (including potential DBEs and
  potential subcontract values).
• Proof of certification should be included within
  the RFP response
• You are required to use good faith efforts to
  solicit and utilize DBEs (with certifications
  applicable to this Program)
• Issue a subcontract that is equal to or greater
  than the DBE goal specified in the RFP/contract
  or issue multiple subcontracts that are equal to
  or greater than the DBE goal specified in the
  RFP/contract.
• Only the dollars contracted and paid to the
  subcontracted DBE will count towards the
  specified goal.

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DBE CERTIFICATION AGENCIESDULLES CORRIDOR
METRORAIL PROJECT

• Metropolitan Washington Airports Authority (MWAA)
• DBE Certification Application Website Address
• http//www.mwaa.com/business_information/contract
  ing_opportunities/equal_opportunity_programs/ldbe_
  dbe_certification
• Virginia Department Minority Business Enterprise
  (VDMBE)
• DBE Certification Application Website Address
• http//www.dmbe.virginia.gov/dbecert.html

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Disadvantaged Business Enterprise Outreach
Contract Compliance
Korey Gray
Washington Metropolitan Area Transit Authority
Prepared by
The Department of Corporate Strategy
Communications Office Of Community
RelationsDisadvantaged Business Enterprise (DBE)
Program
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Disadvantaged Business Enterprise Outreach
Contract Compliance
Purpose of DBE Compliance

• Recruit and Maintain DBE Enterprises.
• Foster Strong Ties Between the DBE Community and
  Large Business Enterprises.
• Empower DBE Enterprises to participate on large
  pieces of work.
• Opportunities to Include the Following Trade
  Areas
• Construction
• Supplies and Equipment
• Professional Services

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Disadvantaged Business Enterprise Outreach
Contract Compliance

• Five Elements to an Effective Compliance Plan
• Setting Appropriate Utilization Goals
• Analyzing Eligible Opportunities
• Comprehensive Outreach
• Community Involvement
• Robust Monitoring and Tracking

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Disadvantaged Business Enterprise Outreach
Contract Compliance
Setting Appropriate Goals

• Goal Setting for DBE Utilization
• Good Faith Efforts in DBE Outreach
• Contractual/ Flow Down Requirements
• Training for All Participants Primes/Lower
  Tiers
• Mandatory Reporting

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Disadvantaged Business Enterprise Outreach
Contract Compliance
Good Faith Efforts
A conscious effort to aggressively seek DBE
participation and to clearly document the effort
made toward fulfilling the DBE goal. The
contractor has the responsibility of fulfilling
the DBE goal or showing their good faith efforts
to do so.
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Necessary and Reasonable Steps
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Disadvantaged Business Enterprise Outreach
Contract Compliance
Use the correct WMATA DBE Directory The current
WMATA DBE Directory is on our website
www.metroopensdoors.com Contact all the DBEs in
the appropriate NAICS code. Documentation of the
contacts made and submitted to the DBE/ Contract
Compliance Office.
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Disadvantaged Business Enterprise Outreach
Contract Compliance
Looking Ahead

• Bus I Garage Project 100M
• Bus II Garage Project 10M
• Economic Stimulus Projects 200M
• Rail Yards Project 100M
• Red Line Rehab Project 100M

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Disadvantaged Business Enterprise Outreach
Contract Compliance
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METROPOLITAN WASHINGTON AIRPORTS AUTHORITYDBE
PROGRAM
Richard Gordon Manager Equal Opportunity Programs
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DBE Certification Requirements
49 CFR Part 26 states that a business concern
must be

• A for-profit, small business which is at least 51
  percent owned by one or more socially and
  economically disadvantaged persons, and
• Whose management and operations are controlled by
  one or more of the socially and economically
  disadvantaged owners.

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DBE Certification Requirements

• Groups defined by 49 CFR Part 26 as socially and
  economically disadvantaged are
• Black Americans
• Hispanic Americans
• Native Americans
• Subcontinent Asian Americans
• Asian-Pacific Americans
• Women, and
• Other individuals who can individually prove
  social and economic disadvantage.

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Reciprocity

• A Memorandum of Understanding (MOU) has been
  established between
• The District Department of Transportation (DDOT)
• Washington Metropolitan Area Transit Authority
  (WMATA)
• The Maryland Department of Transportation (MDOT)
• The Commonwealth of Virginia Department of
  Minority Business Enterprise (VDMBE)
• The Metropolitan Washington Airports Authority
  (MWAA)
• The MOU was established to lessen the duplicative
  efforts and facilitate the transfer of
  information among the parties and improve the
  certification process for applicants seeking DBE
  certification in the District of Columbia,
  Maryland and Virginia

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Reciprocity

• If a DBE has received Home State Certification
  and seeks DBE certification from a Reciprocal
  Certification Agency, the Parties will adhere to
  the following procedures
• The Reciprocal Certification Agency will require
  the DBE to submit all of the following
• Completed Uniform Certification Application form,
  including the Affidavit of Certification
• Personal Net Worth Statement
• Individual Federal Tax Return for the latest tax
  year
• Firms Federal Tax Return for the latest tax
  year and
• Copy of the latest letter of certification
  received by the DBE from its Home State

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Reciprocity

• The Reciprocal Agency will request copies of the
  most recent onsite and/or investigation report
  from the Party granting Home State Certification
  to the DBE.
• The Reciprocal Agency will make whatever further
  inquiries and requests it deems necessary for its
  decision making process.
• The Reciprocal Agency will have the discretion to
  take any of the following actions
• Certify the DBE in reliance on the certification
  decision of the Home State
• Make an independent certification decision based
  o documentation provided by the Home State,
  augmented by any additional information it
  obtains or
• Proceed with its ordinary DBE application process
  without regard to the action taken by any other
  Party. The Reciprocal Agency will notify the
  Home State in writing within 30 days of taking
  this action.

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Virginia Megaprojects

• Carolyn Wolcott
• VA Megaprojects GEC Civil Rights Manager

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The Role of the GEC

• General Engineering Consultant (GEC)
• Management and administration of the 6 billion
  Virginia
• Megaprojects program
• Program administration
• Project management
• Quality assurance

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What are the Megaprojects?

• Megaprojects are large-scale projects
  distinguished by cost, complexity and the
  potential impact on the community.
• Collectively, these projects represent several
  billion dollars in significant transportation
  improvements all long overdue.
• When completed, they will offer travelers more
  choices to reach their destinations.

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The Projects

• Dulles Metrorail Extension
• Telegraph Road Interchange
• I-95 Widening
• Fairfax County Parkway Extension
• I-495 (High Occupancy Toll) HOT Lanes
• I-95/395 HOT Lanes

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Telegraph Road Interchange Prime Contractor CK
Constructors

• Final major contract of the Woodrow Wilson Bridge
  project
• Rebuild the I-95 interchange at Telegraph Road
• Provide uninterrupted traffic flows and safer
  pedestrian access
• Widen two miles of I-95/495 Capital Beltway

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Telegraph Road work zone
River crossing
Telegraph Road
US Route 1
MD-210
I-295
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I-95 Widening Prime Contractor Shirley
Contracting

• Add a fourth lane in each direction of I-95
• Additional capacity will complement gains already
  achieved by the Springfield Interchange project

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I-95 Widening project schedule

• Construction began March 2008 and will end in
  2011.
• The contract value is 123 million.

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Fairfax County Parkway Extension / BRACPrime
Contractor Cherry Hill Construction

• Fairfax County Parkway (4 phases)
• Final two miles of Fairfax County Parkway
• Interchange at the Engineer Proving Ground access
  road
• Extension of Boudinot Drive with one ramp to
  southbound Parkway
• First two phases cost 117 million, phases 3 and
  4 are unfunded
• Estimated completion late 2010

• I-95 Access Ramps to the Engineer Proving Ground
  (EPG)
• Proposed ramps would reduce traffic volume on the
  Fairfax County Parkway and allow more
  efficient travel when Fort Belvoir realignment
  takes effect.
• The cost is to be determined
• Construction timeline mid-2009 to 2011

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I-495 High Occupancy Toll Lanes Prime Contractor
- Fluor-Lane LLC

• Two new lanes in each direction
• First-time introduction of High Occupancy Vehicle
  (HOV) access to the Capital Beltway
• Pedestrian and bicycle access
• Replace more than 260 million of aging
  infrastructure, including more than 50 bridges
  and overpasses

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I-495 Project Overview

• Improved sound wall protection for adjacent
  neighborhoods
• Construction of Springfield Interchange
  connection to create a seamless HOV network
• Improved connection for I-66 regular lanes
• Three new access points to economic hub Tysons
  Corner

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I-95/395 HOV/Bus/HOT LanesPrime Contractor
Fluor-Lane LLC

• Expand existing 28-mile I-95/395 HOV lanes from
  two to three lanes
• Extend HOV to Stafford and Spotsylvania
• Improve HOV service with new access points,
  increased enforcement and improved incident
  response
• Provide new choice for drivers to pay toll on
  occasion for faster more reliable travel
• Create seamless regional HOV network
• 195 million concessionaire payment to fund
  transit improvements such as Park Ride lots,
  new buses and bus routes

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• Northern section
• Expands existing High Occupancy Vehicle (HOV)
  lanes from two to three lanes
• Existing HOV system plus nine mile extension
  Eads Street to Garrisonville Road

• Southern section
• Extends HOV/HOT system south to Massaponax,
  Spotsylvania County

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DBE/SWaM Participation Goals

• Dulles Metrorail Extension 10/None
• Telegraph Road Interchange 15/25
• I-95 Widening 15/Voluntary Participation
• Fairfax County Parkway Extension 10/15
• I-495 HOT Lanes 15/25
• I-95/395 HOT Lanes Not Yet Determined

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Total DBE and SWaM Commitments on these
MegaProjects to date(approximately)300,000,000
More opportunities are on the horizon!
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BREAK

• 230 245

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LABOR RELATIONS

• Nick Fiore
• Labor Relations Manager

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LABOR RELATIONS OVERVIEW

• National Heavy Highway Agreement that covers
  Phase I of the DCMP and is applicable to DTP and
  union contractors only.
• Does not apply to non-union or merit shop
  contractors and you are not required to sign any
  local agreements
• DTP may subcontract work to non-union or merit
  shop contractors to the lowest prequalified,
  responsive, responsible bidder.
• Allows for maximum participation of DBEs.

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LABOR RELATIONS OVERVIEW

• DTP Direct Hire of Skilled Craft Workers
• Will be provided by various craft unions
  utilizing their referral process. DTP will not
  direct hire at the gate.
• Non-union or merit shop contractors hire craft
  worker based on their individual company
  policies.

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LABOR RELATIONS OVERVIEW

• Davis Bacon Wage Rates
• All contractors, at a minimum, are required to
  comply with and pay the pre-determined
  Davis-Bacon wage/fringe benefits rates as well as
  all D-B recognized holidays and vacations in
  effect at the time of the contract award.
• Wage Determinations are usually contained with
  the Request for Proposal.
• All contractors and their sub tier contractors
  must submit weekly certified payrolls.
• Need to ensure that all workers performing work
  on the project are classified correctly
• Penalties for non compliance may include fines,
  liquidated damages and debarment from bidding on
  federal work.

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LABOR RELATIONS OVERVIEW

• Drug Alcohol Testing Required
• Pre hire, random, reasonable suspicion and post
  accident.

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SAFETY

• Bruce Colvin
• Environmental Safety and Health Manager

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ENVIRONMENTAL, SAFETY, AND HEALTH

• Project Policy Zero Accidents and Zero Incidents
• Reasons for Bidder Disqualification
• Accident rates higher than national average
• Poorly written or missing Safety Program
• Fatalities within the past three years
• Companies that prioritize ESH have a better
  opportunity of being selected

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ENVIRONMENTAL, SAFETY, AND HEALTH

• Safety professionals support the team in
  preventing accidents and injuries.
• A single accident could severely impact a small
  company.
• What should a small company do?
• Hire a Safety Professional
• Use a Safety Consultant
• Budget for effective staff training
• Set policies and make ESH a priority

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INSURANCE

• Linda Lopez
• Project Risk Manager

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Contractor Controlled Insurance Program
(CCIP)Overview

• The Terms of the CCIP Insurance Manual are part
  of the Subcontract, and apply to sub-tier subs at
  all levels
• Sections 1 and 2 comprise the CCIP Overview and
  Contacts
• Generally, all Subcontractors on-site full time
  are Enrolled status subs and off-site or
  part-time subcontractors are Excluded status
  subs.
• Waivers for Enrolled or Excluded status must
  be in writing from the DTP Project Risk Manager

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Contractor Controlled Insurance Program
(CCIP)Insurance Coverage

• Section 3 describes Insurance Coverage provided
  in the CCIP
• Coverage includes Workers Compensation,
  Commercial General Liability, Builders Risk, and
  Marine Cargo insurance.
• Coverage is very broad, with appropriate limits
  for a large public works project
• Section 4 describes Subcontractor-provided
  insurance requirements.
• All subs of all tiers must provide their own Auto
  Liability and Contractors Equipment Insurance

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Contractor Controlled Insurance Program
(CCIP)Subcontractor Responsibilities

• Section 5 details subcontractor CCIP
  responsibilities and represent a contractual
  commitment
• During estimate preparation, Aon Forms 1 and 2
  must be completed to affirm that no costs covered
  by CCIP insurances are included in the bid price
• No deductibles are assessed, therefore no
  deductible costs should be included the bid price
• Bid price is subject to audit to ensure CCIP and
  other costs are excluded from pricing

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Contractor Controlled Insurance Program
(CCIP)Subcontractor Responsibilities

• Enrollment must be completed before access to the
  site is permitted
• Simple online enrollment process
• All Enrolled subcontractors of all tiers must use
  the online system
• Excluded sub-tier contractors must also be
  reported online, and their Certificate of
  Insurance submitted to CCIP Administrator for
  review and acceptance
• Payroll for all Enrolled subs must be reported
  online monthly

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Contractor Controlled Insurance Program
(CCIP)Claim Reporting

• All claims must be reported the DTP Risk Manager
• CCIP claims will be managed by DTP
• Non-CCIP claims, (e.g. Auto Liability) must be
  reported to DTP Risk Manager, but managed by
  subcontractor
• DTP has an aggressive Return-to-Work policy for
  all workers to ensure minimal financial impact to
  our team of employees

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QUALITY ASSURANCE

• Dinesh Kansal
• Project Quality Manager

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DCMP Quality Management System (QMS) Requirements
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ISO 9001 Quality Management System Requirements

• Design Control
• Document Control
• Procurement Activities
• Inspection Testing
• Control of Non-conformances

• Calibration of Measurement Testing Equipment
• Personnel Training
• Quality Audits

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QMS Implementation By Subcontractors

• Project Specific Quality Plan
• Cover full scope of work
• Applicable to Partners/Subcontractors
• Reviewed by DTP
• Inspection Test Plan (ITP)
• DTP MWAA Witness Hold Points
• Quality Activities Subject to DTP/MWAA
  Surveillances/Audits
• Constraint Regarding Commencement of Construction
  Activities

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BID OPPORTUNITIES

• Chad Bordovsky
• Subcontracts Administration Manager
• Cheryl Hatcher
• Project Procurement Manager

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Request for Proposal Requirements

• Prequalification Requirements
• Package-specific prequalification questionnaires
  are issued for some of the subcontract packages.
  Suppliers and subcontractors are pre-qualified
  based on
• Financial Responsibility
• Safety Program and Statistics
• Technical Qualifications
• Available Capacity/Resources
• Excluded Parties List
• Bonding Requirements
• Bid Bonds are required on some subcontract
  packages.
• Performance and Payment Bonds are required on all
  construction subcontracts.

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Request for Proposal Requirements

• Pricing Documentation
• Certified pricing documentation will be required
  prior to award for all subcontracts valued at 5M
  or more.
• Insurance Submittals
• Insurance certificates
• QA-QC
• QA-QC plan is required on some of the subcontract
  packages
• DBE Requirements
• DBE goals are set for all major packages
• ESH
• Safety plans and statistics are required for all
  packages
• Key Personnel
• Resumés and relevant experience must be provided
  for identified key personnel
• Construction Equipment and Manpower
• Identify construction equipment and manpower
  capabilities

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Federal Requirements

• Buy American Act
• Clean Water
• Lobbying
• Certification Contracts, Grant Loans

• Retention of Records
• Federal Transit Administration (FTA)
• Davis Bacon and Copeland (Labor)
• Certified Payrolls (Submitted with Invoices)

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Construction Subcontract Packages
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Construction Subcontract Packages
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Construction Subcontract Packages
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Purchasing Packages
Engineered Items Commodity Items
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Purchasing Packages
Engineered Items Commodity Items
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Purchasing Packages
Engineered Items Commodity Items
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• Thank You!