Title: Digital continuity: current problems, ongoing trends and Archives NZs solutions Presentation for Auc
1Digital continuity current problems, ongoing
trends and Archives NZs solutions
Presentation for Auckland Recordkeeping Forum
- Evelyn Wareham
- Programme Manager, Digital Sustainability
2The Wild Frontier?
- Public records include
- Email
- Text messages
- Databases
- GIS
- Voice recordings
- Audiovisual recordings
- Websites
- Wikis, blogs, etc.
3Volume
4Formats
5Software
- Application software
- Operating System
- Display
6Data corruption
Only one bit of a Byte is corrupted in this image!
7Houston, we have a problem
8- The preservation of authentic digital records is
a continuous process that begins with the process
of records creation and whose purpose is to
transmit authentic records across time and space - Interpares Strategy Task Force Report, Principle
Four - http//www.interpares.org/display_file.cfm?docip1
_stf_report.pdf
9A Brief History of Digital Continuity
10Open Archival Information OAIS
11Popular Myths? (Chris Rusbridge)
- Digital preservation is very expensive -- not
compared to print preservation - File formats become obsolete very rapidly --
slower than thought - Interventions must occur frequently so costs stay
high less is more - Digital preservation repositories should have
very long timescale aspirations -- adjust to
funding, prepare succession - http//www.ariadne.ac.uk/issue46/rusbridge/
(2006)
12Where Are We Now?
- International Congress on Archives, Kuala Lumpur
2008 - Shift of focus to practice
- Many examples of digital archives systems
- Korea, Malaysia, Switzerland, Netherlands,
France, Australia, etc - Useful experiences to share
- Digital preservation community
13Collaborative Research and Practice
- Archives, libraries, science / research sectors,
arts, academics - Preservation planning services
- Methodologies, tools and services
- Preservation action tools
- Testbeds and prototypes
- Aim for dissemination and take-up
14Shift to Practical - InterPARES III
15Interesting Trends
- Out of the box software
- E.g. Safety Deposit Box (Tessella Support
Services and The National Archives UK) - Malaysia
- Switzerland
- Netherlands and others
- Further developments for each implementation
- Open source add-ons
16Obstacles?
- Transfer a problematic concept
- Slow rates of transfer to established digital
archives - Most common transfers from last resort context
- Agencies keeping copies of records
- Mixed approaches to access
- Still an afterthought, with focus on
preservation? (e.g. Swiss handling of databases) - Often access is through existing finding aids
systems - Agency access interface for direct transfers
(e.g. France)
17Shared Services for (Non-Archival) Information
18Integrated Digital RM and Archives - Korea
19Whats Archives New Zealand Doing?
- Digital Continuity is ensuring digital
information remains available and useable for as
long as it is needed - New programme team
- Digital Continuity Strategy development (Budget
07 support) - Trialling Interim Digital Archive for digital
archives - Considering shared service possibilities
20Whats in a name?
- Digital sustainability
- Digital continuity
- Digital recordkeeping futures
- Digital archive
- Digital repository
- Digital library
- Digital preservation
- Digital curation
21Digital Continuity Strategy
22Digital Continuity Strategy
- A whole of government approach to a whole of
government issue - Mandated under the Digital Strategy 2.0 and
supports the Digital Content Strategy - Need common vision, approach and understanding of
roles - Interdepartmental strategic advisory group
- Consultative process
23Digital Continuity Strategy Key Messages
- There when you need it. Information will be
maintained as long as needed. Some is needed
only for a few months, some forever. - Authentic and reliable. Information is
tamper-proof and free of technological rights
restrictions. It can be trusted to be authentic
and reliable. - Trusted access. New Zealanders can be confident
that can find and use information that is
publicly available, and that their sensitive
information will be protected from unauthorised
access. - Do nothing, lose everything. If no action is
taken, public sector digital information will be
lost. We need a proactive approach to maintain
information for the future.
24Draft Digital Continuity Strategy Draft Digital
Continuity Strategy
- Vision Information is trusted and accessible
when it is needed, now and in the future. - Goals
- Understanding
- Well-managed from Day One
- Infrastructure
- Significant Information Preserved
- Trusted Access
- Good Governance
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26Next steps
- Wider consultation Sep-Nov 2008
- Review and make changes Dec 2008
- Final Strategy to Cabinet early 2009
27Archives NZ - Interim Digital Archive
28How the Interim Digital Archive Works
29Ingest and Normalisation
30Interim Digital Archive - Principles
- Enables some transfers of public archives
- Opportunity to learn and build capability
- Minimal solution
- Automation wherever possible
- Manual supporting process acceptable
- Open source
- No direct online public access
- Also used for digitised content
31Dont forget!
- Its all about digital The public records and
archives of today and tomorrow will be in digital
formats. Archives New Zealand is supporting
digital continuity across the broader public
sector. - Do nothing, lose everything if we dont actively
manage digital records and archives, we will have
nothing in the future. - We need to work together Archives New Zealand is
looking for partners to help trial new systems
with real data are you interested?
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