Project EASIER Plus CTE

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Project EASIER Plus CTE

• Changes
• CTE programs are already entered into the system,
  based upon your (or consortia) Perkins grant and
  Tech Prep applications.
• Enter ALL CTE courses before Feb. 1, 2008, if not
  already present!!!
• Advantages
• The system should provide data that is more
  accurate.
• Less need to manually enter courses.

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Dates to Remember !!

• January 14, 2008
• January 25, 2008
• April 1, 2008
• June 30, 2008
• August 1, 2008

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9 Step Process for 2007-08

• In Project EASIER Plus CTE, view/verify the
  2007-08 CTE programs that are listed. (Dec. 14,
  2007 to Jan. 13, 2008.) If you see problems,
  please contact your CTE DE consultant.
• Winter project EASIER file must be approved
  before the next step (Step 3). (Wait for
  overnight processing.)
• Review/modify the specific courses in CTE program
  sequence. Take special note of yellow-shaded
  items. (Due Jan. 25, 2008. --- Courses must be
  approved by this date.)
• If needed, review/modify courses that are core,
  before Feb. 1, 2008.
• Approve Courses in a Program. (If you clicked
  APPROVE before Jan. 14, 2008, you Must
  re-approve after Jan. 14, 2008.)
• Review (do not edit until after April 1, 2008)
  student data between Dec. 10, 2007 and Jan. 10,
  2008 for each student in a CTE program sequence.
  If problems are detected when reviewing course
  files, please contact districts Project Easier
  liaison.
• Update and Approve and enter student data/list of
  students (if needed) between April 1, 2008 and
  June 30, 2008.
• Enter and Approve Financial Data by Aug. 1, 2008.
  (i.e., instructor(s) salary and travel expenses)
• FinallyCERTIFY Project EASIER Plus CTE.

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Go to www.edinfo.state.ia.us

• Login ID Password
• Superintendents have the login ID and password
  to access the system.

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Entering Information Data into Project EASIER
Plus

• Click on the
• Career and Technical Ed button to go to the
  start page.

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Step 1 View Programs that were operational in
07-08

• To view (verify) specific programs, click on this
  button.

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Need Help? DE consultants are listed on several
screens.
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Step 2 APPROVE the winter Project EASIER file
before the next step.
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Step 3 Review/Modify Courses in Each CTE Program

• To update courses in a program click the Courses
  in Program button.

DUE DATE The Career and Technical Education
Program information must be entered and certified
by Feb. 1, 2008. (Available Jan. 14 to Feb. 1,
2008)
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Step 4 Identify CORE Courses (if offered)

• Identify the program where you want students to
  be counted.
• Click this option if the course is a core course
  offered across multiple programs.

DUE DATE The Career and Technical Education
Program information must be entered and certified
by Feb. 1, 2008. (Available Jan. 14 to Feb. 1,
2008)
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Step 5 Approve Courses (see note below)

• DUE DATE The Career and Technical Education
  Program information must be entered and certified
  by Feb. 1, 2008.
• (Available Jan. 14 to Feb. 1, 2008. If APPROVE
  is clicked before Jan. 14, 2008, you must
  RE-APPROVE after Jan. 14, 2008.)

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Step 6 Review Student Data

• Click on the Students in a Program button.

• DUE DATE Between Dec. 10, 2007 and Jan. 10,
  2008.

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Step 7 Update Approve Student Data in each
Program

• To update students data, by clicking the
  Students in Program button.

• Student Data which you will need to enter
  (Required)
• 1. Completers, 2. Occupational Proficiency, 3.
  Single parent (Between April 1 and June 30 ,2008.)

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Step 8 Enter Financial Information

• Click on the Secondary State Assistance
  button.

• DUE DATE Aug. 1, 2008.

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Step 9 CERTIFY Project EASIER Plus
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Process DetailsMore specifics in the Powerpoint
version on the DE website..
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Dates to Remember !!

• January 14, 2008
• January 25, 2008
• April 1, 2008
• June 30, 2008
• August 1, 2008

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(No Transcript)
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Step 1 View Programs that were operational in
07-08

• To view (verify) specific programs, click this
  Programs that are Operational button.

• Available Dec. 14, 2007 to Jan. 13, 2008. If you
  see problem(s) contact your CTE DE Consultant.

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Step 2 APPROVE the winter Project EASIER file
before the step 3.
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Step 3 Identify the Courses in Each Program
Sequence

• To identify the courses in a program sequence,
  click on
• Courses in a Program
• This link will show (Not Complete) until
  courses have been identified for each operational
  program.

• Due by Feb. 1, 2008. CTE courses MUST be properly
  coded with a CTE (vocational) NCES code.

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Identify the Courses in Each Program Sequence

• Click on the title of the specific program to
  begin entering courses in the program sequence.

• Note The following steps must be repeated for
  each program sequence.

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Adding Courses (IF needed) to a Program Sequence

• To designate courses in the program sequence
  click on the
• Add Course button.

• Reminder A sequential program must contain a
  minimum of 3 units of instruction. A unit
  represents one Carnegie Unit, which is defined as
  120 hours of instruction.

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Adding Courses to a Program Sequence

• Click on the drop down menu to reveal your
  districts list of career and technical courses.
• From the list, select the courses that are a part
  of the specific cte program.

• If appropriate, select the appropriate attendance
  center. (This primarily applies to larger school
  districts.)

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Adding/Identifying Courses in a Program Sequence
(Due Jan. 25, 2008)

• Include ALL CTE courses taken by students that
  attend your high school, even if they do not take
  the course(s) at your high school.
• Examples
• a. Course(s) provided by a community college.
  (If the course is listed in your program
  sequence, and is taken by your student(s), it is
  your course. (28e)
• b. Courses provided by other schools/colleges.
  (28e)
• CTE courses MUST be properly coded with a CTE
  (vocational) NCES code.
• You will not be able to update the list of
  courses after Jan. 25, 2008. (Or programs after
  Jan. 14, 2008.)
• If a college already has a pre-determined course
  number, use it!

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Adding Courses to a Program Sequence

• Use this menu to select courses that comprise the
  course sequence for this specific program.
• Select the desired course then click the Update
  button.
• Repeat this process until all courses within a
  specific program have been identified.

• The dropdown menu reveals a list of courses which
  is based on your districts Fall BEDS
  information.

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Adding Courses to a Program Sequence

• In this example, the first course has been added
  to the sequence.
• Click on the Add Course button to add additional
  courses to the program sequence.
• Repeat this process until all courses within a
  specific program have been identified.

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Adding Courses to a Program Sequence

• Total units in a course sequence are totaled as
  courses are added.
• The total units in the course sequence must be at
  least 3.0 units.

• When all courses have been identified, click
  Return to Programs Offered this year to return
  to the program menu.

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Adding Courses to a Program Sequence

• Total units will also appear in the Programs
  Offered menu.
• Programs showing a red cell need to be updated.

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Adding Courses to a Program Sequence

• When all courses have been added to each program,
  click the
• Go to Start Page button.
• In this example, all programs reflect course
  sequences of at least 3.0 units.

• Note A program sequence must contain a minimum
  of 3.0 units however, program sequences may be
  more than 3.0 units. The program sequence
  reflects the courses required for students to
  obtain the identified critical competencies.

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Final Course Sequence
Example Auto Mechanics Program

• This example shows a completed list of program
  courses.
• A program sequence must include a minimum of 3
  units of instruction within the program area.
• Complete this process for all program sequences
  offered by your school district.
• Click the Return to Programs Offered this year
  button to return to the program list.

• Click the Update button to save your edits.

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Creating Alternative Course Sequences
Example Ag. Production Program

• Option 1
• Ag 1 (1 unit)
• Ag 2 (1 unit)
• Ag 3 (1 unit)
• (Above example is a standard 3 unit sequence with
  no options.)

• Option 3
• Ag 1 (1 unit)
• Ag 2 (1 unit)
• and
• Ag 3 (1 unit)
• or
• Crop Science (0.5 units)
• and
• Soils (0.5 units)

Option 2 Ag 1 (1 unit) Ag 2 (1 unit) and Ag 3
(1 unit) or Ag 4 (1 unit)
The Here button is be used to create these
options. (Click Here to insert an alternative to
this course.)
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Creating Course Alternatives

• Districts may create course options for program
  sequences.
• Use this process when students can substitute
  one course for another.

• To create options for a specific course, click
  Edit.
• (Click the edit button directly to the left of
  the specific course.)

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Creating Course Alternatives

• To identify an alternative course or courses for
  this specific course, click the Here button.
• Use this process when students can substitute
  one course for another.

• Click the Here button multiple times to add
  multiple options. For example If you need to
  add three alternate courses, click the Here
  button three times.

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Creating Course Alternatives

• Or indicates that the following course may be
  substituted for the course directly above.
• Use the drop down menu to select the alternative
  course or courses.

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Example Sequence with Course Alternatives

• In this scenario, students may take COOP A or
  Video Productions A to fulfill one unit of in
  program sequence.

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Example Sequence with Course Alternatives

• Click Edit to add more options for this course

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Example Sequence with Course Alternatives

• Multiple courses may be identified as
  alternatives for a specific course requirement.
• Example
• Advanced Foods
• or
• Food Prep B
• or
• Food Prep C
• or
• MOC

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Step 4 Identify CORE Courses (if offered)

• If your district offers core course(s) across
  multiple career and technical programs, you must
  designate the course as core.
• Click on the
• Check Core Courses button

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Identify Core Courses (if offered)

• Identify the program where you want students to
  be counted.
• Click this option if the course is a core course
  offered across multiple programs.

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Can you wait to enter your courses until after
Feb. 1, 2008?

• NO !!!

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Step 5 Approve Courses (see note below)

• DUE DATE The Career and Technical Education
  Program (courses) information must be entered and
  certified by Feb. 1, 2008.
• (Available Jan. 14 to Feb. 1, 2008. If APPROVE
  is clicked before Jan. 14, 2008, you must
  RE-APPROVE after Jan. 14, 2008.)

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Step 6 Enter Student Data/Information

• To enter student data click on the
• Students in a Program button

• The following information must be entered or
  updated for each student 1. completer, 2.
  occupational proficiency, and 3. single parent.
  All other will automatically be collected by the
  Project Easier database.

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Enter Student Data/Information

• To enter student data click on
• Students in a Program

• The following information must be entered or
  updated for each student 1. completer, 2.
  occupational proficiency, and 3. single parent.
  All other will automatically be collected by the
  Project Easier database.

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Enter Student Data/Information

• To enter student data click on
• Students in a Program

• The following information must be entered or
  updated for each student 1. completer, 2.
  occupational proficiency, and 3. single parent.
  All other will automatically be collected by the
  Project Easier database.

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Enter Student Data/Information

• Use this menu to select the appropriate
  attendance center. (i.e., high school or
  alternative school)

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Enter Student Data/Information

• To view and edit student data within each
  respective program, click the blue number under
  the heading Enrolled.
• Repeat this process for each program area.

• Districts must review each student record in each
  program area.

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Enter Student Data/Information

• Enter information about each student.
• Example If the student is a program completer,
  click the completer box to add a checkmark.
• Repeat this process, as needed, for each student.

• Review and update all indicators Completer,
  Occupational Proficiency, and Single Parent.
• Reminder Update Save (Click the Update
  button to save edits.)

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View Student Data

• Click View to see a summary of program data.

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View Student Data

• This window will show a summary of student data
  by program.

• Be sure to click Update before clicking Next
  . This will save your edits.

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Step 6 Enter Financial Information

• Click on the Secondary State Assistance
  button.

• DUE DATE Aug. 1, 2008.

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Step 7 Update Approve Student Data in each
Program

• To update students data, by clicking the
  Students in Program button.

• Student Data which you will need to enter
  (Required)
• 1. Completers, 2. Occupational Proficiency, 3.
  Single parent (Between April 1 and June 30 ,2008.)

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Step 8 Enter Approve Financial Information

• Secondary State Assistance, click on this button
  to enter financial information.

• DUE DATE Aug. 1, 2008. (CTE instructor salary
  and travel.)

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Step 9 CERTIFY Project EASIER Plus
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Definitions

• Coring/Multi-occupational Course
• Coring is an instructional design whereby
  competencies common to two or more different
  vocational service areas are taught as one course
  offering.  Courses shall be no longer than one
  unit of instruction.  Course(s) may be placed
  wherever appropriate within the program offered. 
  This offering may be acceptable as a unit or
  partial unit in more than one vocational program
  to meet the standard.
• Multi-occupational courses combine onthejob
  training in any of the occupational areas with
  the related classroom instruction.  The
  instructor provides the related classroom
  instruction and coordinates the training with the
  employer at the work site.  A multi-occupational
  course may only be used to complete a sequence in
  more than one vocational service area if
  competencies from the appropriate set of minimum
  competencies are a part of the related
  instruction.
•  

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Yellow Shading

• Yellow shading shows items that a) the course
  was not identified with a vocational code, b)
  does not exactly match the Project Easier data.
  (i.e., spaces do matter), or c) the course is
  offered, but no students have taken the course.
  (No revisions are needed for c).)
• Non-Yellow shows items that match Project Easier
  data.

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Dates to Remember !!

• January 14, 2008
• January 25, 2008
• June 30, 2008
• August 1, 2008