Indexing

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Indexing

• Using Adobe PageMaker

Presented by Rick Martin, Encampment School
Yearbook Advisor
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Walsworth Publishing Desktop Yearbook Guide

• Proofing Section
• Pages 6-9

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Tips
Proofingp. 6

• Mark names after you have made proof corrections
• Store all index files in the same folder
• 04YB ? Indexed Pages folder
• Changes you make in the index will not be
  reflected on the actual PageMaker pages
• Create your index several times throughout the
  school year
• Track which students are being pictured /
  mentioned and how many times

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Three Steps to Indexing
Proofingp. 6

• Marking the names
• Creating a book list of marked pages
• Creating the index

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Make Copies of PageMaker Files

• Locate and open the directory of your proofed
  pages
• Highlight the PageMaker files
• Do not include picture folders
• Edit ? Copy
• Locate and open the Indexed Pages folder
• 04YB ? Index Pages
• Edit ? Paste
• Changes made to the indexed PageMaker pages will
  not be made on proofs

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Three Steps to Indexing
Proofingp. 6

• Marking the names
• Creating a book list of marked pages
• Creating the index

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Mark the Names for Your Index
Proofingp. 6

• Open PageMaker document
• Ignore All lost links

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Mark the Names for Your Index
Proofingp. 6

• Open PageMaker document
• Ignore All lost links
• Click on Text tool

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Mark the Names for Your Index
Proofingp. 6

• Open PageMaker document
• Ignore All lost links
• Click on Text tool
• Click anywhere on text to index

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Mark the Names for Your Index
Proofingp. 6

• Open PageMaker document
• Ignore All lost links
• Click on Text tool
• Click anywhere on text to index
• Edit ? Edit Story

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Mark the Names for Your Index
Proofingp. 7

• Multiple Part Names (i.e. Mary Ann Moulton)

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Mark the Names for Your Index
Proofingp. 7

• Multiple Part Names (i.e. Mary Ann Moulton)
• Click and drag to highlight space between the
  words you do not want to break (Mary and Ann)

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Mark the Names for Your Index
Proofingp. 7

• Multiple Part Names (i.e. Mary Ann Moulton)
• Click and drag to highlight space between the
  words you do not want to break (Mary and Ann)
• Insert a non-breaking space by typing
• Windows Ctrl Alt Spacebar
• Mac Option Spacebar
• Space will look the same

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Mark the Names for Your Index
Proofingp. 7

• Names (i.e. Marsha Mahoney indexed as Mahoney,
  Marsha)

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Mark the Names for Your Index
Proofingp. 7

• Names (i.e. Marsha Mahoney indexed as Mahoney,
  Marsha)
• Click and drag to highlight the name
• Be careful not to highlight space (or comma)
  after name

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Mark the Names for Your Index
Proofingp. 7

• Names (i.e. Marsha Mahoney indexed as Mahoney,
  Marsha)
• Click and drag to highlight the name
• Be careful not to highlight space (or comma)
  after name
• Index the name by typing
• Windows Ctrl Alt y
• Mac Command Option y
• A symbol will be placed
• in front of the name

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Mark the Names for Your Index
Proofingp. 7

• Clubs (i.e. Student Council indexed as Student
  Council)

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Mark the Names for Your Index
Proofingp. 7

• Clubs (i.e. Student Council indexed as Student
  Council)
• Click and drag to highlight the name

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Mark the Names for Your Index
Proofingp. 7

• Clubs (i.e. Student Council indexed as Student
  Council)
• Click and drag to highlight the name
• Index the name by typing
• Windows Ctrl Shift y
• Mac Command Shift y
• A symbol will be placed in front of the
  name

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Mark the Names for Your Index
Proofingp. 7

• Shortcut for several names in a list
• Click on text

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Mark the Names for Your Index
Proofingp. 7

• Shortcut for several names in a list
• Click on text
• Edit ? Edit Story

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Mark the Names for Your Index
Proofingp. 7

• Shortcut for several names in a list
• Click on text
• Edit ? Edit Story
• Edit ? Select All

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Mark the Names for Your Index
Proofingp. 7

• Shortcut for several names in a list
• Click on text
• Edit ? Edit Story
• Edit ? Select All
• Press the proper key combination
• Windows Ctrl Alt y
• Mac Command Option y
• Only works if there are no other characters (i.e.
  commas, grade level, etc.)

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Mark the Names for Your Index

• Fixing Mistakes
• In Edit Story mode, delete the symbol placed
  in front of the name
• Retype name if needed
• Just changing the name does not change index
  entry Reason for indexing on proofs
• Highlight name and re-index

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Mark the Names for Your Index

• Close Edit Story mode by closing the window
• Be careful not to close PageMaker or page
• Click on new text box and repeat until all text
  boxes are indexed

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Tips

• Index advertisements (Names in artwork)
• Create new text box and create a list of
  advertisements on that page
• Index names appropriately
• REMEMBER Changes made to the indexed PageMaker
  pages will not be seen anywhere, so you can put
  the text box anywhere on the page

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Three Steps to Indexing

• Marking the names
• Creating a book list of marked pages
• Creating the index

QUESTIONS?
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Three Steps to Indexing
Proofingp. 7

• Marking the names
• Creating a book list of marked pages
• Creating the index

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Create the Book List
Proofingp. 7

• Open PageMaker
• Click the Designer Series Tool

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Create the Book List
Proofingp. 7

• Open PageMaker
• Click the Designer Series Tool
• Select Blank Pages and Colums
• Choose column structure you want for your index
  pages
• Enter starting page number
• Set folio information

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Create the Book List
Proofingp. 7

• Click Build Pages

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Create the Book List
Proofingp. 8

• Click Build Pages
• File ? Save
• Save in same folder as indexed pages

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Create the Book List
Proofingp. 8

• Click Build Pages
• File ? Save
• Save in same folder as indexed pages
• Utilities ? Book

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Create the Book List
Proofingp. 8

• Select the index file in the right window
• Click Remove

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Create the Book List
Proofingp. 8

• Select each page in the left window
• Click Insert
• Make sure pages are in numerical order
• Dont add index page unless you will have other
  items on that page that will be indexed

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Create the Book List
Proofingp. 8

• Next to Auto renumbering click None
• Click OK to create the book list
• This will return you to the blank Index PageMaker
  file

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Create the Book List
Proofingp. 8

• Next to Auto renumbering click None
• Click OK to create the book list
• This will return you to the blank Index PageMaker
  file
• File ? Save

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Three Steps to Indexing

• Marking the names
• Creating a book list of marked pages
• Creating the index

QUESTIONS?
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Three Steps to Indexing
Proofingp. 8

• Marking the names
• Creating a book list of marked pages
• Creating the index

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Create the Index
Proofingp. 8

• Utilities ? Create Index

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Create the Index
Proofingp. 8

• Utilities ? Create Index
• Select Include book publications
• Select Remove unreferenced topics
• If you have previously created an index, select
  Replace existing index
• Click Format

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Create the Index
Proofingp. 8

• Check Include index section heading
• This will create a large initial letter before
  each section
• Choose Nested or Run-In
• Nested New line for each name
• Run-In Names run together

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Create the Index
Proofingp. 8

• Can change other options as desired
• Following topic between name and first page
  number
• Highlight and press space
• Between page s
• Highlight and press , and then space
• Click OK

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Create the Index
Proofingp. 8

• Click OK

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Create the Index
Proofingp. 9

• PageMaker will take a while to make the index
  depending on the number of pages
• After completed a loaded text cursor will appear
• Layout ? Autoflow

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Create the Index
Proofingp. 9

• PageMaker will take a while to make the index
  depending on the number of pages
• After completed a loaded text cursor will appear
• Layout ? Autoflow
• Click in upper left corner and index will be
  created.

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Three Steps to Indexing
Proofingp. 8

• Marking the names
• Creating a book list of marked pages
• Creating the index

QUESTIONS?
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Indexing

• Using Adobe PageMaker

QUESTIONS or COMMENTS
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Thanks for attending
Indexing

• Using Adobe PageMaker

Shut off TVs by pressing the power button in the
front of each TV
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