Municipal MHSW Information Forum

1
Municipal MHSW Information Forum
Slide 1

• April 9, 2008

2
Welcome!
Slide 2

• In person 45
• Webcast audience 75
• slides advance automatically
• enlarge slide
• volume control
• email box for questions/ comments left of slide
  screen
• use at any time
• please include name affiliation
• Archived webcast available

Volume control
3
Agenda (1)
Slide 3

• Update on Stewardship OntarioJoyce Barretto
• Waste Diversion Ontarios RoleGlenda Gies
• Roles ResponsibilitiesMark Kurschner
• Municipal PerspectiveCraig Bartlett
• MHSW Information Support Non-Municipal RoleJoe
  Hall
• Question Answer
• Break

4
Agenda (2)
Slide 4

• Shared Responsibility AgreementBarry Friesen
• Promotion EducationBarb McConnell
• Question Answer
• Wrap-Up

5
Update on Stewardship Ontario
Slide 5

• Joyce Barretto, Stewardship Ontario

6
T minus 82 and counting
Slide 6

• Municipal reps efforts to attend today
  appreciated
• Challenge to meet condensed timetable
• Reliant on each other to put pieces of puzzle in
  place
• Cooperative effort will get us to successful July
  1 launch
• Team of experts assembled
• will continue to expand

7
Committed Team
Slide 7

• MHSW team committed to environmental stewardship
  in Ontario
• Believe deeply in MHSW program
• will work hard to implement it
• Optimistic because relationship already exists

8
MHSW Program New Kid on Block
Slide 8

• Excited to be working on new relationship
• First opportunity for many to delve into MHSW
  program
• hear how Stewardship Ontario will support
  municipalities
• Survey responses helped shape agenda thank you!
• Look forward to ongoing collaboration

9
Contact Information
Slide 9

• Joyce Barretto
• Stewardship Ontario
• Email jbarretto_at_stewardshipontario.ca
• Phone [phone]
• Thank you again for joining us today
• Would like to meet you
• please introduce yourself to me at break

10
Waste Diversion Ontarios Role
Slide 10

• Glenda Gies, Waste Diversion Ontario

11
WDOs Responsibility
Slide 11

• Waste Diversion Act (WDA)
• Section 5(a)
• developing, implementing operating waste
  diversion programs
• monitoring effectiveness efficiency of programs
• Section 23(2)
• develop plan co-operatively with industry funding
  organization (IFO)
• Stewardship OntarioIFO for MHSW through Program
  Agreement

12
Support to Stewardship Ontario
Slide 12

• WDO Board established program committees
• Municipal-Industry Program Committee (MIPC) for
  MHSW
• 4 municipal representatives
• 4 Stewardship Ontario representatives
• WDO Executive Director (ED) as facilitator
• Stewardship Ontarioservice provider committee
• to support dialogue with non-municipal
  collectors, transporters processors
• WDO ED as facilitator

13
MIPCMHSW (1)
Slide 13

• 4 municipal representatives
• Milena Avramovic, Association of Municipalities
  of Ontario (AMO)
• Jennifer Jackson, City of Ottawa
• Dennis Lam, City of Toronto
• Sherry Arcaro, Peterborough County
• 4 Stewardship Ontario representatives
• Joyce Barretto, Stewardship Ontario CEO
• Stewardship Ontario MHSW Implementation Team
• Mark Kurschner, Barry Friesen, Joe Hall

14
MIPCMHSW (2)
Slide 14

• 1st meeting April 4
• reviewed draft Stewardship Ontario-Municipal
  Agreement
• reviewed Stewardship Ontario communications
  outreach to municipalities
• update on Lab Pack study scope, deliverables,
  timing
• Future meetings
• issues arising from negotiations with
  municipalities
• results of Lab Pack project
• factors for Phase 1 materials in mixed Lab Packs

15
Monitoring of Stewardship Ontario
Slide 15

• Stewardship Ontario will report to WDO Board
  regularly throughout implementation process on
• communications including notifying registering
  stewards
• negotiating agreements with municipalities
• survey to establish transport processing
  incentive for the non-municipal channel
• registering non-municipal collectors,
  transporters processors
• vendor standards
• implementation of tracking auditing mechanism
• Report quarterly thereafter on specified issues
  annually on all obligations in MHSW Program Plan

16
Roles Responsibilities of Municipalities
Stewardship Ontario
Slide 16

• Mark Kurschner

17
Industry-Municipal Relationship Different
Slide 17

• Blue Box
• curbside collection
• co-funding, 50 cost share with municipalities

• MHSW
• depots events
• co-managing, joint venture with municipalities

18
Key Messages
Slide 18

• Implementation period very short
• July 1 program startimprove in year 1 beyond
• Not just a funding program
• active role for Stewardship Ontario to achieve
  program objectivesimproved accessibility,
  recovery diversion
• Municipal role voluntary (but important) also
  automotive commercial channels

19
Municipal Channel Project Team
Slide 19

• Main Team
• Mark Kurschner
• Barry Friesen
• Joe Hall
• Mannie Cheung
• sometimes Cynthia Hyland!

• Acknowledgement
• Glenda Gies (WDO) Stewardship OntarioMunicipal
  MHSW committee
• Dave Gordon AMO MHSW committee
• Grace McKenzie AMRC HHW committee

20
MHSW Program Policy Drivers (1)
Slide 20

• Waste Diversion Act - Purpose
• Section 1
• The purpose of this Act is to promote the
  reduction, reuse and recycling of waste and to
  provide for the development, implementation and
  operation of waste diversion programs.

21
MHSW Program Policy Drivers (2)
Slide 21

• Ministers Letter
• phased implementation
• target residential small quantity waste from
  industrial, commercial institutional (ICI)
  businesses
• provide incentives for reduction, reuse,
  recycling (3Rs) improve recycling/reuse capacity
  where necessary
• improve accessibility for all Ontarians including
  urban, rural northern define accessibility
  targets
• promote best practices for 3Rs create
  innovative diversion techniques

22
MHSW Program Policy Drivers (3)
Slide 22

• Addendum to Minister's Letter
• cover post-collection program costs including
  promotional education activities
• consider capital costs to meet accessibility
  targets
• maximize 3Rs options not burning, landfilling,
  land application unless 3Rs not available or not
  technically feasible
• identify mechanism for tracking Phase 1 products
  from collection to final destination
• RD activities, education awareness to improve
  collection diversion

23
Municipally Collected Household Hazardous Waste
Slide 23
AMRC 2004 HHW Composition Study
24
Phase 1 MHSW Categories
Slide 24

• Paints Coatings, containers in which they are
  contained
• Solvent, containers in which they are contained
• Oil Filters, after they have been used for their
  intended purpose
• Lubricating Oil Containers, that have a capacity
  of 30 litres or less
• Dry Cell Batteries (single use)

• Antifreeze, containers in which they are
  contained
• Pressurized Containers, such as propane tanks
  cylinders
• Fungicides, Herbicides, Insecticides or
  Pesticides, containers in which they are
  contained
• Fertilizers, containers in which they are
  contained

25
Municipal Collection of MHSW Phase 1 Products (
by weight)
Slide 25
Adapted from AMRC 2004 HHW Composition Study
26
What is Phase 1, non-Phase 1?
Slide 26

• Definition table (p. 135) of MHSW Program Plan
• Comparison to Reg. 347 classifications in
  Appendix A (p. 49) of Guidance Document
• Further definition work being done in Lab Pack
  Study

27
Phase 2 MHSW as listed in Ministers Letter (not
yet designated subject to change)
Slide 27

• Batteries (other than single use dry cell)
• Aerosol Containers, such as hair spray containers
• Portable Fire Extinguishers
• Fluorescent Light Bulbs Tubes
• Pharmaceuticals

• Sharps, including syringes
• Switches that contain mercury
• Thermostats, thermometers, barometers, or other
  measuring devices, if the thermostats,
  thermometers, barometers, or other measuring
  devices contain mercury

Future phases of the program will be determined
as per future program request letters
28
Shared Responsibility for Phase 1 Products
Slide 28

• Stewardship Ontario will provide or reimburse
  for
• post-collection services (e.g. depots or events)
• agreed value-added collection services (e.g.
  reuse activities)
• agreed MHSW Promotion Education (PE)

29
Shared ResponsibilityCollection Services
Slide 29
30
Shared Responsibility Post-Collection Services
Slide 30
31
Interface of Municipal Automotive Channel
Slide 31

• Collection of auto products oil filters, oil
  containers antifreeze
• Registered transporters (can be existing service
  provider) will pick up from all collection points
• Similar to no charge car battery pickup
• MHSW contracts will migrate to new payment
  system

32
Estimated Municipal MHSW System Cost to Manage
Phase 1 Non-Phase 1 MHSW Materials
Slide 32
Table 5-2 from MHSW Program Plan, p. 98
33
Preparation for July 1
Slide 33

• Existing programsbecome MHSW ready
• prepare to identify costs for collection,
  value-added, transportation, processing etc.
• break out costs for Phase I vs. non-Phase I (Lab
  Pack factors as a tool)
• consider service provider role in achieving this
• New programs
• utilize Guidance Document for all Request for
  Proposals/ Bids
• contact Stewardship Ontario for assistance

34
Transitioning After July 1
Slide 34

• Stewardship Ontario will seek municipal MHSW
  service modifications consistent with Program
  Plan
• Possible examples
• expanded hours sites/events
• institute/expand reuse programs
• segregation of specified MHSW containers
• bulk certain products (e.g. antifreeze), not
  others (e.g. paint)
• migrate auto products to new payment system
• non-3Rs to 3Rs management options where available
• move to separate tendering by Stewardship Ontario

35
Next Steps for a Municipality
Slide 35

• Review Program Plan Guidance Document
• Determine changes in operations service
  contracts needed to be MHSW ready
• Consider possible service enhancements
• Prepare to negotiate shared responsibility
  agreement with Stewardship Ontario
• Contact Stewardship Ontario!

36
Contact Information
Slide 36

• Mark KurschnerMunicipal Channel Lead
• Stewardship Ontario
• Email mkurschner_at_stewardshipontario.ca
• Phone [phone], ext. 201

37
The Municipal Perspective
Slide 37

• Craig Bartlett, AMO

38
Municipal MHSW Task Group (1)
Slide 38

• Representatives from
• Region of Peel
• Essex-Windsor Solid Waste Authority
• City of Ottawa
• City of Toronto
• Ottawa Valley Waste Recovery Centre
• York Region
• AMRC AMO

39
Municipal MHSW Task Group (2)
Slide 39

• Task Group provided municipal input during
  development following posting of Program Plan
• Task Group recognizes
• municipal participation in the MHSW Program
  voluntary
• plan is good first step in shifting the cost of
  managing MHSW from municipal tax base to
  industries responsible for their manufacture
  sale

40
Municipal MHSW Task Group (3)
Slide 40

• But, 2 key items need to be advocated to Minister
  with regard to Program Plan

• Ministers Program Request Letter for Phase II
• needs to come quickly
• should include ALL remaining MHSW items, not just
  those listed as Phase II
• Stewards should be responsible for all MHSW
  program costs, not just transportation disposal

41
Municipal MHSW Task Group (4)
Slide 41

• In the interim, a few questions which will
  hopefully be answered today
• what does July 1st mean?
• what are the ramifications of not having a signed
  agreement in place by July 1st?
• what should municipalities do to assist process?

42
Municipal MHSW Task Group (5)
Slide 42

• New plan means lots of questions that need
  answers
• You are encouraged to ask questions!
• If you prefer submit a written question, present
  it to Cynthia Hyland it will be addressed
  during QA

43
MHSW Information Support Non-Municipal Update
Slide 43

Joe Hall
44
Overview
Slide 44

• Lab Pack Sampling Project
• Guidance Document
• Non-Municipal Collection Channels
• Small Quantity Generator

45
Lab Pack Sampling ProjectObjectives
Slide 45

• Main objective determine percentage of Phase 1
  MHSW in commingled Lab Pack compared to
  non-Phase1 MHSW
• Other objectives
• determine Stewardship Ontario cost share
• update conversion factorsmunicipalities WDO

46
Lab Pack Sampling ProjectElements (1)
Slide 46

• Planned analysis at
• Buckham Transport Ltd., Peterborough
• Drain All Ltd., Ottawa
• Hotz Environmental, Hamilton
• Tentative dates April 21 to May 16

47
Lab Pack Sampling ProjectElements (2)
Slide 47

• Target Lab Packs
• Phase 1 mixed with non-Phase 1
• Paints and Coatings
• Flammables
• Oxidizers
• Pesticides
• Aerosols
• Batteries

48
Lab Pack Sampling ProjectElements (3)
Slide 48

• High density, rural Northern Ontario areas
  permanent event programs
• Locations schedule will be posted on website
• Municipalities invited to observe
• Lab Pack data to be added to existing information
• Statistical Consulting Service, Department of
  Statistics, University of Toronto will analyze
  sampling data

49
Lab Pack Sampling ProjectElements (4)
Slide 49

• Determine confidence level related to variability
• is the Phase 1 percentage of the specific waste
  the same 19 times out of 20?
• Use this information as basis for cost-sharing on
  commingled Lab Packs
• Final report following work by end of May/
  early June

50
Guidance Document (1)
Slide 50

• Guidance Document available on-line
  www.stewardshipontario.ca/mhsw/pdf/
  guidance_doc_feb22.pdf
• Prepared for municipalities who wish to provide
  or continue to voluntarily deliver MHSW programs
  in Ontario communities
• Intended to promote compatibility of municipal
  programs with MHSW Program Plan

51
Guidance Document (2)
Slide 51

• Designed to be used by municipalities when
  modifying an existing MHSW program or when
  establishing a new MHSW program
• Provides general guidance to assist
  municipalities in preparing tenders RFPs
  compatible with MHSW Program Plan

52
Guidance Document (3)
Slide 52

• Fairly comprehensive for
• events
• depots
• programs accepting limited or wide range of waste
• reuse
• contracted activities (collection, transport
  disposal)
• programs with unique circumstances not listed
  above

53
Guidance Document (4)
Slide 53
54
Guidance Document (5)
Slide 54

• York Region Bruce County examples
• Iterative document
• Ideas lessons learnedincorporated as needed
• Give us your thoughts info_at_stewardshipontario.ca

55
Non-Municipal Collection Channels (1)
Slide 55

• In addition to encouraging municipal programs,
  MHSW Program Plan speaks to establishing
• Automotive Collection Channel
• Commercial Collection Channel
• equal opportunity approach

56
Non-Municipal Collection Channels (2)
Slide 56

• By July 1
• establish organizational framework for
  non-municipal collection channels
• voluntary non-municipal collection sites
  accepting specific MHSW Phase 1
• auto products
• paint products
• other Phase 1 products

57
Non-Municipal Collection Channels (3)
Slide 57

• Intent is to add to expand current Ontario
  voluntary collection system
• Development of non-municipal collection channels
  done in tandem with municipal channel collection
  system
• Goal of program as it matures to ensure
  reasonable access to 3Rs-based MHSW system

58
Small Quantity Generators (SQG)
Slide 58

• Service for SQG ICIwork with all voluntary
  collection channels
• Plan addresses
• transportation of SQG by ICI businesses
• receiving SQG by collection sites
• Initial efforts
• SQG Identification scoping process
• coordinate with MOE on options for collecting SQG
  from ICI businesses

59
Contact Information
Slide 59

• Joe Hall Municipal Channel Team Commercial
  Collection Lead
• Stewardship Ontario
• Email jhall_at_stewardshipontario.ca
• Phone [phone], ext. 2265

60
Questions Answers
Slide 60
61
Break
Slide 61
62
Welcome Back!
Slide 62
63
Shared Responsibility Agreement
Slide 63

• Barry Friesen, Stewardship Ontario

64
Shared Responsibility Agreement
Slide 64

• Purpose of Agreement
• Stewardship Ontario responsibilities
• Municipality responsibilities
• Key elements of Agreement
• Steps to negotiating Agreement
• Ongoing maintenance of Agreement

65
Purpose of Agreement
Slide 65

• Defines roles responsibilities of each party
• Sets out operating relationships
• Establishes commitments to improve MHSW services
  consistent with MHSW Program Plan
• Provides for reimbursement to municipality for
  Stewardship Ontario responsibilities

66
Structure of Agreement
Slide 66

• Standard, generic agreement body
• Individualized for each municipality in schedules
• current services
• service providers contracts
• service providers transitions
• agreed service changes
• PE activities
• financial administration

67
Terms of Agreement Amendment
Slide 67

• Term of 3 years with 2, 1-year extensions
• Early termination available to municipality on
  6 months notice
• Acknowledgement that changes to Program Plan may
  require amendment to Agreement

68
Agreement ElementsSchedule A
Slide 68

• Municipalitys Current MHSW Services Information
• description of current (2008) MHSW Services
• provide C of As amendments
• 6 months notice of any service decrease
• propose to pre-populate schedule A B using WDO
  3Rs Datacall info

69
Agreement ElementsSchedule B
Slide 69

• MHSW Service Provider Information Contracts
• description of all service provider contracts for
  the provision of any MHSW Services
• provide contracts
• new or extended contracts consistent with
  Agreement

70
Agreement ElementsSchedule C
Slide 70

• Agreed Adaptation of Service Provider Contracts
• separate pricing for Phase 1 MHSW Post-Collection
  Services
• separate pricing for Phase 1 MHSW Value-added
  Services
• early termination or partial termination where
  appropriate
• joint or separate tendering processes for future
  Service Provider Contracts

71
Agreement ElementsSchedule D
Slide 71

• Changes Enhancements to the Municipalitys MHSW
  Services
• The parties shall work cooperatively to increase
  and improve the MHSW Services of the Municipality
  consistent with the MHSW Program Plan
• description of respective commitments of
  Stewardship Ontario the Municipality to achieve
  MSHW services improvements

72
Agreement ElementsSchedule E
Slide 72

• Promotion and Education
• roles responsibilities with respect to
  promotion education for MHSW Services

73
Agreement ElementsSchedule F
Slide 73

• Financial Arrangements
• quarterly invoicing for reimbursable MHSW
  Services (matches reporting period)
• paid within 30 days
• any other provisions regarding financial
  arrangements

74
Agreement ElementsReporting (1)
Slide 74

• Reporting
• maintain proper books records in respect of
  MHSW services
• annual reports due May 1portion of annual report
  to MOE relating to MHSW
• user other surveysValue-added Service
• reports to be submitted in manner formats
  stipulated by Stewardship Ontario (e.g. web-based)

75
Agreement ElementsReporting (2)
Slide 75

• Quarterly Reports
• summaries of all manifests or other shipping
  documents
• information regarding use of Collection Services,
  including the number of users category of users
• information regarding services for Small Quantity
  Generators
• information regarding disposition of MHSW

76
Agreement ElementsReporting (3)
Slide 76

• Quarterly Reports, contd
• Value-added Collection Services data for
• drums of bulked products
• containers remaining after bulking
• crushed oil filters
• reuse quantities
• PCB testing

77
Agreement ElementsRegulatory Compliance
Slide 77

• Program standards Stewardship Ontario may
  develop, in consultation with participating
  municipalities, guidelines with respect to MHSW
  Services
• Site visits audits

78
Agreement ElementsIndemnity/Insurance
Slide 78

• Indemnity clause
• Insurance coverage
• Workers Compensation
• Employers Liability coverage
• Comprehensive General Liability coverage
• Comprehensive Automobile Liability
• Pollution Liability Insurance

79
Agreement ElementsDispute Resolution
Termination
Slide 79

• Dispute Resolution
• disputes as to amounts payable referred to WDO
• other disputesnegotiation followed by
  arbitration
• Termination
• if breach not remedied after 60 days
• by Municipality without cause on 6 months written
  notice

80
TimelineCritical Path
Slide 80

• Negotiation/completion of agreement between
  municipal staff Stewardship Ontario municipal
  channel staff
• Municipal internal review
• Discussions with service providers
• Any follow up negotiations
• Submission deadline for council meeting
• Individual council meeting dates

81
Post July 1 Commitment
Slide 81

• Agreements will be retroactive to July 1

Stewardship Ontario makes the commitment to all
Ontario municipalities with current MHSW
programs, that where an MHSW shared
responsibility agreement between Stewardship
Ontario and a particular municipality has not
been concluded prior to July 1, 2008, if an
agreement is successfully negotiated and executed
by Stewardship Ontario and that municipality
after July 1, 2008, the agreement will have an
effective date as at July 1, 2008.
82
Getting Started
Slide 82

• Standard agreement
• Current Services/Contract Information (Schedules
  A B) to be partially pre-completed using WDO
  Datacall data
• Remaining Schedules Attachments to be completed
  or negotiated
• Option of group meetings or one-on-one

83
Contact Information
Slide 83

• Barry Friesen
• Stewardship Ontario
• Email bfriesen_at_stewardshipontario.ca
• Phone [phone]

84
Promotion Education (PE)
Slide 84

• Barbara McConnell

85
PE Strategic Plan
Slide 85

• Ministers Program Request Letter requires
  education and public awareness activities to
  support the plan
• program approved in plan
• promote goals re public awareness motivation
• support 3Rs diversion
• targets promoting behaviorial changes for MHSW
  diversion

86
PE Plan Steps
Slide 86

• Research learn consumer attitude, opinions
  behaviours
• focus groups women men
• benchmark province-wide evaluation mechanism
• Strategic Communication Plan roadmap
• Promotional Materials will test themes/images
  develop into program PE materials
• Launch July 1 will be a kick-off event
• Roll-out past launch work with municipalities to
  promote local collection programs

87
PE Materials (1)
Slide 87

• Promote program goals through awareness
  motivation to participate
• But manage expectations re call to action vis a
  vis access to convenient collection opportunities
  
• targeted communication needed
• Support local municipal events
• primarily newspaper ads
• will produce customizable ad template

88
PE Materials (2)
Slide 88

• Interactive website
• searchable by postal code municipality
• need to populate with specific municipal event
  depot information
• must be dynamic always adding updating
• will provide a template for info input
• launch July 1

89
Municipal Advisory Committee
Slide 89

• Provide on-going feedback on PE program
  components including direct support
• Help ensure PE supports municipal needs re
  events depots
• Would like to put in place soon
• Looking for dedicated municipal communication
  practitioners5 or 6
• Meeting 2 to 3 times to July 1 set schedule
  after July 1
• Accepting expressions of interest

90
Contact Info
Slide 90

• Barbara McConnell
• Stewardship Ontario
• Email bmcconnell_at_stewardshipontario.ca
• Phone [phone]

91
Questions and Answers
Slide 91
92
Summary
Slide 92
93
Thank You!
Slide 93