Pre-Disaster Mitigation (PDM) Flood Mitigation Assistance (FMA) Repetitive Flood Claims (RFC) Severe Repetitive Loss (SRL)

1
Pre-Disaster Mitigation (PDM) Flood Mitigation
Assistance (FMA) Repetitive Flood Claims (RFC)
Severe Repetitive Loss (SRL)

• D. Casey Levy
• State Hazard Mitigation Officer

2
Pre-Disaster Mitigation (PDM) Grant
ProgramGuidance OverviewCFDA 97.017
3
Pre-Disaster Mitigation (PDM) Provide funds to
states, territories, Indian tribal governments,
and communities for hazard mitigation planning
and the implementation of mitigation projects
prior to a disaster event. PDM grants are
awarded on a competitive basis. Eligible
sub-applicants will compete nationally for PDM
grant funds.
4

• Purpose
• The PDM program provides a significant
  opportunity to raise risk awareness and reduce
  the nations disaster losses through pre-disaster
  mitigation planning and the implementation of
  feasible, effective, and cost-efficient
  mitigation measures.
• The PDM program provides funding to reduce loss
  of life as well as damage and destruction to
  property from natural hazards.

5

• Authorization and Appropriation
• The PDM program is subject to the availability of
  appropriation funding, as well as any directive
  or restriction made with respect to such funds.
• FEMA will ensure that a State will receive no
  less than 500,000 for sub-applications within
  the State that meet all FY 2008 Guidance
  eligibility requirements.

6

• Eligible Sub-Applicants
• State-level agencies including State institutions
  
• Federally and State-recognized Indian tribal
  governments
• Local governments
• Public colleges and universities
• Private non-profit (PNP) organizations and
  private colleges and universities are not
  eligible sub-applicants.

7

• National Flood Insurance Program (NFIP)
• If Sub-applicants have been identified through
  the NFIP as having a Special Flood Hazard Area
  (SFHA), and a Flood Hazard Boundary Map (FBHM) or
  Flood Insurance Rate Map (FIRM) has been issued
  for their specific jurisdiction, they must be
  participating in the NFIP, and not suspended or
  withdrawn from the NFIP, to be eligible for the
  PDM program.

8

• Allocation
• Due to the Federal Budget Continuing Resolution,
  funding for FY 08 PDM has yet to be appropriated.

9

• Mitigation Plan Requirement
• All sub-applicants must have a FEMA-approved
  hazard mitigation plan by the application
  deadline to be eligible to apply for project
  grant funding under the PDM program in accordance
  with 44 C.F.R. Part 201.

10

• Benefit-Cost Analysis (BCA)
• Sub-applicants are required to perform a BCA for
  each project, as well as one for each repetitive
  flood loss property and substantially damaged
  property in the sub-application.

11

• Award Process
• FEMA will select for further review the highest
  scoring eligible sub-applicants from each State
  in order until the projects and/or plans within a
  State are no less than 500,000.
• All remaining eligible sub-applications will be
  reordered. The Approving Federal Official shall
  select the highest scored eligible planning and
  project sub-applications for further review, in
  order, up to the remaining amount of funds
  available for the program.

12

• Award Process cont.
• The selecting official may make a selection of a
  sub-application out of rank order based upon one
  or more of the following factors
• Availability of funding
• Balance/distribution of funds geographically or
  by type of recipient
• Duplication of sub-applications
• Program priorities and policy factors
• Other pertinent information.

13

• Eligible Planning Activities
• New Plan Development
• Comprehensive Review and Update
• The outcome of a mitigation planning grant award
  must result in an adopted FEMA-approved hazard
  mitigation plan prior to the end of the
  performance period.

14

• Eligible Project Activities
• Voluntary acquisition of real property for
  conversion to open space in perpetuity
• Relocation of public/private structures
• Elevation of existing public/private structures
  to avoid coastal or riverine flooding
• Structural/non-structural retrofitting of
  existing public or private structures to meet or
  exceed applicable building codes relative to
  hazard mitigation
• Construction of safe rooms for public and private
  structures

15

• Eligible Project Activities cont.
• Hydrologic and Hydraulic studies/analyses,
  engineering studies, and drainage studies
• Vegetation management
• Protective measures for utilities, water and
  sanitary sewer systems and/or other
  infrastructure
• Storm water management projects to reduce or
  eliminate long-term risk from flood hazards
• Localized flood control projects that are
  designed specifically to protect critical
  facilities and that do not constitute a section
  of a larger flood control system

16

• Ineligible Planning Activities
• Flood studies or flood mapping
• Mapping activities that are not part of a risk
  assessment
• Risk assessments, technical assistance, studies,
  or workshops not resulting in a FEMA-approved
  hazard mitigation plan
• Information dissemination activities exceeding
  10 of the total cost of the planning
  sub-application or that are not tied directly to
  a PDM planning sub-application

17

• Ineligible Planning Activities cont.
• A sub-application that requires ground disturbing
  activities that would initiate the environmental
  or historic preservation review and compliance
  process
• Pre-award activities not directly related to the
  development of the planning sub-application or
  implementing the proposed planning activity
• Limited revisions and amendments that do not
  result in a comprehensive hazard mitigation plan
  update

18

• Ineligible Project Activities
• Major flood control projects
• Projects that solely address operation,
  maintenance or repairs of existing structures ,
  facilities, or infrastructure
• Water quality infrastructure projects
• Warning and alert notification systems, sirens,
  and other communication systems
• Flood studies or flood mapping
• Dry flood-proofing of residential structures
• Generators and related equipment for non-critical
  facilities

19

• Ineligible Project Activities cont.
• Generators and related equipment for critical
  facilities that are not part of a larger eligible
  mitigation project sub-application
• Any mitigation activities involving demolishing
  an existing structure, mitigation reconstruction
  or demolition/rebuild
• Projects that solely address a manmade hazard
• Localized flood control projects that do not
  constitute a section of a larger flood control
  system
• Any project for which another Federal agency has
  primary authority

20

• Funding Limits for Individual Projects
• Mitigation planning
• 1M cap on Federal share for new plans, not to
  exceed 3 years
• 500,000 cap on Federal share for updated plans
• Mitigation projects 3M cap on Federal share,
  not to exceed 3 years

21

• Cost-Share
• 75 Federal cost share
• 25 Non-Federal

22

• Application Process
• Complete applications must be received in eGrants
  by January 10, 2008 115959 PM, EST

23

• Performance Period/Extensions
• PDM sub-grants are limited by statute to a period
  not to exceed 3 years
• The Regional office may extend the performance
  period for up to 1 year

24

• PDM Information and Guidance
• http//www.fema.gov/government/grant/pdm/fy2008.s
  htm

25
Flood Mitigation Assistance (FMA) Grant
ProgramGuidance OverviewCFDA 97.029
26
Flood Mitigation Assistance (FMA) FMA is a
pre-disaster grant program created with the goal
of reducing or eliminating claims under the
National Flood Insurance Program
(NFIP). Provides funding so that cost-effective
measures are taken to reduce or eliminate the
long-term risk of flood damage to structures
insurable under the NFIP.
27

• FMA FY 2008 Priority
• The FY 2008 FMA priority is to fund flood
  mitigation activities that reduce or eliminate
  the long-term risk of flood damage to buildings,
  manufactured homes, and other structures insured
  under the National Flood Insurance Program (NFIP).

28

• Eligible Sub-Applicants
• State-Level Agencies
• Federally and State-Recognized Indian Tribal
  Governments
• Local Communities
• Private Non-Profit (PNP) organizations are NOT
  eligible sub-applicants
• To be eligible for project grants, an
  sub-applicant must have a FEMA approved Flood
  Mitigation Plan

29

• National Flood Insurance Program (NFIP)
• All sub-applicants must be participating in the
  NFIP, and must not be on probation, suspended or
  withdrawn from the NFIP. FMA funds shall not be
  awarded for activities in non-participating
  communities.
• Properties in all FMA projects must be NFIP
  insured at the time of project application and
  flood insurance must be maintained at least
  through completion of the mitigation activity.

30

• Allocation
• Due to the Federal Budget Continuing Resolution,
  funding for FY 08 PDM has yet to be appropriated.

31

• Eligible Project Activities
• Acquisitions/ Relocations of insured structures
• Elevations
• Dry-Floodproofing of insured non-residential
  structures
• Minor localized flood control projects
• Beach nourishment activities
• Demolition of NFIP-insured structures on acquired
  or restricted real property

32

• Eligible Planning Activities
• Planning activities that develop State, Indian
  tribal, and local Flood Mitigation Plans that
  meet the planning criteria outlined in 44 CFR
  Part 78

33

• Eligible Technical Assistance Activities
• Solicitation, review, and processing of
  sub-applications
• Assistance to sub-applicants for engineering
  feasibility, BCA, and Environmental and Historic
  Preservation documentation
• Geo-coding mitigation projects
• Managing grants
• Technical monitoring
• Plan reviews and planning workshops
• Computer or GIS equipment (up to 15)
• State FMA Point-of-Contacts salary, and his/her
  FMA related training and travel expenses

34

• Ineligible Project Activities
• Major Flood Control projects
• Dry Flood proofing of residential structures
• Mitigation reconstruction
• Phased or partial projects
• Studies that do not result in a completed
  mitigation project
• Flood studies or Flood mapping
• Maintenance or repair projects
• Generators, and related equipment
• Warning and alert notification systems
• Response and communication equipment

35

• Ineligible Planning Activities
• Flood studies or Flood mapping
• Risk assessments, technical assistance,
  information dissemination or workshops not
  resulting in a FEMA-approved Flood Mitigation
  Plan
• Ground disturbing activities
• Non-flood planning activities

36

• Funding Limits
• Planning Grants
• NOT more than once every 5 years
• 150,000 to any State agency applicant
• 50,000 to any community applicant
• Project Grants
• Will not exceed 3,300,000 to any community
  during any 5 year period

37

• Cost Share
• 75 Federal
• 25 non-Federal cost share
• The non-Federal share provided from in-kind
  contributions cannot exceed 12.5

38

• Pre-Award Costs
• Sub-Applicants may be reimbursed for pre-award
  costs incurred after the publication of the FMA
  Guidance for activities directly related to the
  development of the project proposal. Activities
  may include
• Development of the BCA
• Environmental/Historic Preservation data and
  documentation
• Engineering Design (Project Grants)
• Pre-Award Costs must be identified as separate
  line-items in the Cost Estimate for the project
  sub-application

39

• Application Process
• Complete applications must be received in eGrants
  by March 10, 2008 115959 PM, EST
• Eligible Applicants may submit sub-applications
  for funds in excess of their Target Allocation

40

• Performance Periods and Extensions
• FMA sub-grants are limited by statute to a period
  not to exceed 3 years
• The Regional office may extend the performance
  period for up to 1 year

41

• Scope of Work Changes
• FEMA may not consider changes to the SOW between
  the close of the application period and the
  completion of the selection process.
• Requests for changes to the SOW after award may
  be permissible as long as they do not change the
  nature or total project cost of the activity,
  properties identified in the sub-application, the
  feasibility and effectiveness of the project,
  negate the cost-effectiveness of the project, or
  make the project ineligible.

42

• FMA Guidance
• http//www.fema.gov/government/grant/fs_mit_grant
  _prog.shtm

43
Repetitive Flood Claims (RFC) Grant
ProgramGuidance OverviewCFDA 97.092
44
Repetitive Flood Claims (RFC) Provides funding
to reduce or eliminate the long-term risk of
flood damage to insured structures that have one
or more claim payments for flood damages.
Grants are awarded on a competitive basis
without reference to state allocations, quotas,
or other formula-based allocation of funds. The
RFC program is subject to the availability of
funding.
45

• FY 08 RFC Goal
• The long-term RFC Goal is to reduce or eliminate
  claims under the NFIP through mitigation
  activities that are in the best interest of the
  National Flood Insurance Fund (NFIF).

46

• Eligible Sub-Applicants
• State-Level Agencies
• Federally and State Recognized Indian Tribal
  Governments
• Local Communities
• Private Non-Profit (PNP) organizations are NOT
  eligible sub-applicants

47

• National Flood Insurance Program (NFIP)
• All sub-applicants must be participating in the
  NFIP, and must not be suspended or withdrawn from
  the NFIP. RFC funds shall not be awarded for
  activities in non-participating communities.
• Properties in all RFC projects must be NFIP
  insured at the time of project application and
  maintained at least through completion of the
  mitigation activity.

48

• Eligible Activities
• Acquire insured properties that have one or more
  claim payments for flood damages and demolish or
  relocate structures, with conversion of property
  to deed-restricted open-space use.
• Elevations
• Dry Flood-proofing of non-residential structures
• Minor Localized Flood Control Projects (funding
  limited to 1M per project).

49

• Ineligible Activities
• Mitigation plan development, update or amendment
• Major flood control projects
• Dry flood-proofing of residential structures
• Mitigation reconstruction
• Applications involving any activities for which
  implementation has already been initiated or
  completed
• Phased or partial projects
• Studies that do not result in a completed
  mitigation project

50

• Ineligible Activities cont.
• Flood studies or flood mapping
• Projects that solely address maintenance or
  repairs of existing structures, facilities, or
  infrastructure
• Generators, and related equipment
• Warning and alert notification systems
• Response and communication equipment
• Landscaping for ornamentation
• Site remediation of hazardous contaminants

51

• Cost Share
• All RFC grants are eligible for up to 100
  Federal assistance.
• RFC funds may only be awarded if the Applicant
  has certified either
• The State and the community are not able to meet
  the 25 non-Federal match that would otherwise
  make the activity eligible under the FMA Program
  or
• The State or community does not have the capacity
  to manage the activities under the FMA Program.

52

• Pre-Award Costs
• Eligible costs incurred prior to the date of the
  grant award, but after the RFC application period
  has opened, are identified as pre-award costs.
  Activities may include
• Development of BCA
• Environmental/Historic Preservation data and
  documentation
• Engineering design
• Pre-Award Costs must be identified as separate
  line-items in the Cost Estimate for the project
  sub-application or they will not be considered.

53

• Application Process
• The opening of the RFC application period will be
  posted on FEMAs website http//www.fema.gov/gove
  rnment/grant/rfc/index.shtm
• Complete applications must be received in eGrants
  by January 10, 2008 115959 PM, EST

54

• Benefit-Cost Analysis (BCA)
• A Benefit-Cost Analysis (BCA) using a
  FEMA-approved methodology must be submitted for
  each project to demonstrate cost-effectiveness.
• The Flood Very Limited Data Module may NOT be
  used to demonstrate cost-effectiveness for RFC
  sub-applications.

55

• National Ranking and Selection
• FEMA will rank all eligible project
  sub-applications on the basis of the greatest
  savings to the National Flood Insurance Fund as
  demonstrated by the verified BCA
• Eligible project sub-applications not selected
  for RFC grant awards during the FY 2008 cycle
  will be placed on a waiting list and may be
  considered for RFC grant awards during the FY
  2009 RFC program funding cycle

56

• Performance Periods and Extensions
• RFC sub-grants are limited by statute to a period
  not to exceed 3 years
• The Regional office may extend the performance
  period for up to 1 year

57

• Scope of Work Changes
• FEMA may not consider changes to the Scope of
  Work (SOW) between the close of the application
  period and the completion of the selection and
  award process, and no changes will be approved
  for cost overruns after award.
• Requests for changes to the SOW after award are
  permissible as long as they do not change the
  nature of the activity, the feasibility and
  effectiveness of the project, or render the
  project ineligible.

58

• Severe Repetitive Loss (SRL)
• The Severe Repetitive Loss (SRL) grant program
  was authorized to provide funding to reduce or
  eliminate the long-term risk of flood damage to
  severe repetitive loss (SRL) structures insured
  under the National Flood Insurance Program (NFIP).

59

• SRL Properties
• Residential properties that have at least four
  NFIP claim payments over 5,000 each, where the
  cumulative amount of claims payments exceeds
  20,000 or
• Residential properties for which at least two
  separate claims payments have been made with the
  cumulative amount of the building portion
  exceeding the value of the property
• Claims may occur within any ten-year period

60

• Purpose
• The purpose of the SRL grant program is to reduce
  or eliminate claims under NFIP through project
  activities that will result in the greatest
  savings to the National Flood Insurance Fund
  (NFIF).

61

• Eligible Flood Mitigation Project Activities
• Flood-proofing (historical properties only)
• Relocation
• Elevation
• Acquisition
• Mitigation reconstruction (demolition rebuild)
• Minor physical localized flood control projects

62

• Cost Share
• 75 Federal
• 25 Non-Federal
• Up to 90 Federal cost-share funding for projects
  approved in States with FEMA-approved Standard or
  Enhanced Mitigation Plans that include a strategy
  for mitigating existing and future SRL
  properties.

63

• SRL Information and Guidance
• The guidance for SRL has still not been
  released. FEMA is hoping for an open application
  period sometime in December.

64

• PDM, FMA, RFC, SRL Quarterly Reports
• The Sub-Grantee shall submit quarterly reports
  for each grant award by the following dates
• March 31
• June 30
• September 30
• December 31

65
eGrants

66

• Connecting to e-Grants
• Production link
• https//portal.fema.gov
• What you need to connect
• An internet service provider and the Internet

67

• Registration
• Personal data protection
• Information is user-specific
• Username and Password
• Contact Information
• Enter Factual and Complete data
• Be sure to enter your current e-mail address
• The State will be able to provide access codes
  for jurisdictions

68

• The Subgrant Menu
• Login using your created Username and Password
• Your Homepage
• Four options
• Print Blank applications
• Create New Application
• Update/Complete Un-submitted Application(s)
• Revise/Amend Submitted Application(s)

69

• Subgrant Application Options
• Start a New Application
• Copying an Existing Application

70

• Data Entry in the ApplicationBefore You Get
  Started
• Most Important Aspects
• PAY ATTENTION TO DETAIL!
• BE COMPLETE AND THOROUGH!
• Required Fields Denoted with a
• Application Completeness Status

71
The Application Process

• Application Status
• Applicant Information
• Contact Information
• Community Information
• Mitigation Plan Information
• Mitigation Activity Info
• Hazard Information
• Scope of Work
• Properties

• Decision Making Process
• Cost Estimate
• Match Sources
• Cost Effectiveness Info
• Environmental Information
• Maintenance Schedule
• Comments Attachments
• Assurances Certifications
• Review Submit Application

72

• Review and Submit
• The Application must be 100 Complete
• Signing the Application
• Your e-Grants password
• Check the block
• Print or Return to your Homepage
• Reviewing your application status

73

• Application Development Resources
• Quick Reference Guides for Subgrant Applicants
  are available in .pdf and txt format at
• http//www.fema.gov/government/grant/egrants.shtm

74

• Contact Information
• Annick D. Leger
• Governors Office of Homeland Security
• and Emergency Preparedness
• 415 North 15th Street
• 4th Floor- Mitigation Section
• Baton Rouge, LA 70802
• 225-439-3886
• aleger_at_ohsep.louisiana.gov

75

• Contact Information
• D. Casey Levy
• State Hazard Mitigation Officer
• Governors Office of Homeland Security
• and Emergency Preparedness
• 7667 Independence Boulevard
• Baton Rouge, LA 70806
• 225-439-8758
• clevy_at_ohsep.louisiana.gov