Prospector Colorado Horizon Users Group George Machovec Associate Director Colorado Alliance of Rese

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ProspectorColoradoHorizon Users GroupGeorge
MachovecAssociate DirectorColorado Alliance of
Research LibrariesApril 21, 2006george_at_coallianc
e.org

• http//prospector.coalliance.org

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Original Project Goals

• To create a regional union (global) catalog for
  many of the major academic and public libraries
  in Colorado Wyoming
• To allow patrons to easily request items from
  other participating libraries and have them
  delivered to a nearby local library

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Prospector Operations

• Operated out of offices for Colorado Alliance of
  Research Libraries by consortium staff
• Prospector Committees
• Prospector Directors annual meeting
• Prospector Cataloging Reference Committee
• Prospector Document Delivery Committee (circ)

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Participating Libraries Academic/Special

• CU/Boulder (III)
• CU/Health Sci (III)
• CU/Colo Springs (III)
• Auraria Library (III)
• CU/Law Library (III)
• CSU (III)
• UNC (III)
• DU/Penrose (III)
• Mesa State College (III)

• DU/Law (III)
• Colorado College (III)
• Fort Lewis (III)
• Regis Univ (III)
• CSM (Voyager)
• U of Wyo (Voyager)
• Colorado State Publications (III)
• Center for Research Libraries (III)

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Participating Libraries - Public

• DPL (CARL)
• Jefferson County Public Library (III)
• Arapahoe Library District (III)
• Aurora Public Library (III)

• Boulder Public Library (III)
• Broomfield Public Library (III)
• Louisville Public Library (III)
• Fort Collins Public Library (III)

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How is Prospector Built?

• Uses INN-Reach Union Catalog software from
  Innovative Interfaces Inc.
• Real-time updating of records from local systems
• Generic record concept

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Prospector Database Size(in Millions)
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Database Size (April 2006)

• Current Database 6.7 million MARC records
• Over 21 million item records
• 65.31 of records held by 1 library
• 12.77 of records held by 2 libraries
• 6.67 of records held by 3 libraries
• 5.13 of records held by 4 libraries
• 3.61 of records held by 5 libraries
• 6.52 of records held by 6 libraries

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Environment
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Record Types in Prospector

• Bibliographic records
• Item records
• including circulation status codes
• Summary serial holdings records
• Order records

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How are Bib Records Added?

• First match point is OCLC number.
• Secondary match point is ISBN or ISSN combined
  with title key match
• If a match occurs the encoding level is checked
  (highest prevails)
• If match occurs and encoding levels are equal
  then the precedence table is checked

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Prospector Access

• Prospector Staff Website http//www.coalliance.or
  g/prospector
• Prospector System http//prospector.coalliance.o
  rg
• Prospector Borrowing/Lending Statistics
  http//prospector.coalliance.org4444/olinkpatrep/
  report2/0//?

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Unique Features

• Multi-state (Colorado/Wyoming)
• Multi-library type (academic, public, special)
• Multi-system (III/CARL/Voyager)

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Document Ordering

• User is prompted for affiliation, name and
  library card number
• System checks with local OPAC to ensure their
  good standing
• User selects pick-up location (options predefined
  by each library)
• The system does load balancing to determine who
  gets the request (users do not select)

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Lending/Borrowing
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Document Ordering Features

• Libraries have local control over what items can
  be delivered
• Libraries have local control over which of your
  patrons can borrow
• If local copy is checked-out or missing it may be
  requested through Prospector
• System is sensitive to multi-volume sets so
  particular volumes may be selected

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Primary Circulation Policy

• 21 day loan period
• 1 renewal
• Holds permitted but no recalls
• 40 requests/check-outs per person
• Delivery via existing courier
• Overdue fines and lost book fees are set by each
  local library

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Additional Circulation Policies

• Media. 1 week, no renewals. To support sites who
  want to delivery videos, CDs and other special
  media. 1 week, no renewals.
• PASCAL Journals. 1 week, no renewals.

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Use Statistics (Last 12 Months)

• Over 333,000 volumes were actually delivered
• 86.3 fulfillment rate
• Most common reason for non-fulfillment is that
  the item was not on the shelf
• Turnaround 3-4 days as most libraries pull ship
  daily.

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Prospector Lends
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Volumes delivered

• 1999 9,794 (8 libraries for 5 months)
• 2000 39,754 (12 libraries)
• 2001 71,510 (14 libraries)
• 2002 100,000 (14 libraries)
• 2003 129,712 (17 libraries)
• 2004 272,768 (21 libraries)
• 2005 333,300 (21 libraries)

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Prospector/Swift/OCLCReturnablesSource
Colorado State Library
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Top Lenders in Prospector (by Volume)October
2004-2005
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Top Borrowers in Prospector(by Volume)October
2004-2005
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New Libraries added in 2006

• Colorado State Publications January 2006
• University of Wyoming April 2006

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Adding non-III Libraries

• Direct programming to a proprietary API published
  by III
• Difficult and expensive to do
• We did it for DPL (CARL), CSM (Endeavor) and the
  Univ of Wyoming (Endeavor)

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Adding non-III Libraries

• Direct Consortial Borrowing (DCB)
• Solution being developed by III
• Allows INN-Reach systems to add non-Innovative
  systems
• Will be released in fall 2006
• Being beta tested in Michigan where over 100
  non-III libraries have been added in a statewide
  system (including Horizon libraries)

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Direct Consortial Borrowing (DCB)

• It is an intermediate server that sits between
  your Horizon system and Prospector
• It batch harvests bibs, items, circ transactions
  and patron data (at least once per day)
• It maps this data into an INN-Reach
  understandable format and feeds it directly into
  Prospector

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Direct Consortial Borrowing (DCB)

• One DCB server can support multiple libraries on
  different systems
• Michigan supports gt100 libraries on a single
  server
• III costs yet to be determined but based on
  library size and number of branches

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Costs for Joining Prospector

• DCB costs from III yet to be announced
• Annual membership fee (varies year-to-year) but
  in the 8K-9K range
• One-time Prospector membership fee to help offset
  some of the embedded costs already expended

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Some Prospector advantages

• Up and running for over 7 years
• Professional managed by Colorado Alliance
• Single physical union catalog. You always search
  all libraries in one search
• Super easy and fast for your patrons
• You get access to all of the lendable items from
  the major public and academic libraries even
  private schools like Regis, Colorado College and
  DU!

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Some Prospector advantages

• Article delivery integration with your link
  resolver (e.g. Gold Rush or other brand)
• High fulfillment
• Fast fulfillment
• Uses existing courier

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Huge Success!

• Prospector is a huge success with both patrons
  and library staff!
• It is playing an important role in delivering
  materials in a time of declining budgets
• It leverages and promotes inter-institutional
  cooperation
• It is being used as a tool for shared collection
  development and other related projects