INTRODUCTORY MICROSOFT WORD Part 1 Word Basics and Editing

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INTRODUCTORY MICROSOFT WORDPart 1 Word Basics
and Editing
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Objectives

• Identify the parts of the Normal View screen.
• Create a new document.
• Key text.
• Save a document.
• Understand the four ways to view a document on
  the screen.
• Navigate through a document.

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Objectives (continued)

• Select and edit text.
• Print a document.
• Cut, copy, and paste text.
• Use drag and drop to move or copy text.
• Preview a document.
• Change page orientation.

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Terms Used in This Part

• Clipboard
• Copy
• Cut
• Drag and drop
• Landscape orientation
• Overtype

• Paste
• Portrait orientation
• Print Preview
• Redo
• Selecting
• Undo
• Word wrap

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Word Processing

• Word processing the use of computer software to
  enter and edit text.
• With word processing software such as Word,
  documents such as letters and reports can be
  easily created and edited.

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Opening a Document

• To open an existing document, choose Open on the
  File menu or click the Open button on the
  Standard toolbar.

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Identifying the Parts of a Normal View Screen
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Understanding the Normal View Screen
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Understanding the Normal View Screen
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Four Ways to View a Document

• Normal View simplified layout of the page so
  you can quickly key, edit, and format text.
• Web Layout View shows how a document will look
  when viewed as a Web page.
• Print Layout View shows how a document will
  look when it is printed.
• Outline View displays headings and text in
  outline form.

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Saving a File

• Save As Use Save As when saving a file for the
  first time, saving a file using a different name,
  or saving a file to a new location. Choose Save
  As on the File menu and the Save As dialog box
  appears.
• Save After you have already saved a file,
  choose Save on the file menu or the Save button
  on the Standard toolbar. This will update the
  file, but does not open the Save As dialog box.

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Navigating Through a Document
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Navigating Through a Document
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Selecting Text

• Selecting - highlighting a block of text.
• For keyboard shortcuts used to select text, see
  Table 1-4 in the student text.
• Select text by holding down the left button of
  the mouse and dragging the pointer to the end of
  the text that you want to select.

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Backspace, Delete, and Overtype Text

• Backspace key deletes characters to the left of
  the insertion point.
• Delete key deletes characters to the right of
  the insertion point.
• Overtype replaces or types over existing text.

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Using Undo and Redo

• Undo reverses recent actions. Click the Undo
  button on the Standard toolbar or choose the Undo
  command from the Edit menu.
• Redo reverses an Undo action. Click
• the Redo button on the Standard toolbar or
  choose the Redo command from the Edit menu.

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Printing a Document

• To print a document, choose Print on the File
  menu. The Print dialog box will appear.
• You can also click the Print button on the
  Standard toolbar or on the Print Preview toolbar.
  The Print dialog box will not appear.

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Clipboard

• Clipboard a temporary storage place in the
  computers memory. The Clipboard is displayed in
  the task pane.

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Cutting Text

• Cut removes selected text from the document and
  places it on the Clipboard.
• Choose Cut from the Edit menu or the Cut button
  on the Standard toolbar.

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Copying Text

• Copy a copy of the selected text is placed on
  the Clipboard while the original text remains in
  the document.
• Choose Copy from the Edit menu or the Copy button
  on the Standard toolbar.

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Pasting Text

• Paste text is copied from the Clipboard to the
  location of the insertion point in the document.
• Choose Paste from the Edit menu or the Paste
  button on the Standard toolbar.

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Using Drag and Drop to Move or Copy Text

• Drag and drop quick method to move text a short
  distance in the text.
• Move text place mouse pointer on selected text.
  Click and hold down mouse button. Drag text and
  release button where you want the text to appear.
• Copy text same steps as moving text, but hold
  down Ctrl while dragging.

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Print Preview

• Print allows you to view a document as it will
  appear when it is printed.
• Choose Print Preview on the File menu or click
  the Print Preview button on the Standard toolbar.

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Page Orientation

• Portrait orientation documents are longer than
  they are wide.
• Landscape orientation documents are wider than
  they are long.
• To change the orientation of a document, choose
  Page Setup on the File menu.

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Summary

• Word is a word processing program used to create
  documents such as letters, memos, forms, reports,
  and even Web pages.
• You can view the document screen in Normal View,
  Web Layout View, Print Layout View, and Outline
  View.

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Summary (continued)

• The key elements of the Normal View screen are
  the Standard and Formatting toolbars, ruler,
  end-of-file marker, insertion point, view
  buttons, and status bar.
• The insertion point can be placed anywhere within
  the document using the keyboard or mouse.
• You can speed operations by selecting blocks of
  text.

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Summary (continued)

• Delete text using Backspace and Delete.
• Replace text using Overtype mode.
• Undo recent actions using the Undo command.
• Use Redo to reverse an Undo action.
• Send text to the Clipboard by using the Cut or
  Copy command. Retrieve text by using the Paste
  command.

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Summary (continued)

• Use drag and drop to move or copy text a short
  distance.
• The word wrap feature automatically wraps words
  around to the next line if they will not fit on
  the current line.
• The first time you save a document, the Save As
  dialog box appears.
• Locate and open existing documents through the
  Open dialog box.

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Summary (continued)

• Print Preview allows you to view a document as it
  will appear when printed.
• Print a document by choosing Print from the File
  menu or by clicking the Print button on the
  Standard toolbar.
• Use the Page Setup dialog box to change the page
  orientation.