Professional Time Management

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Professional Time Management

• Finding time for You and Everything Else

Johnika Nixon
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• For everything there is a season,And a time for
  every matter under heavenA time to be born, and
  a time to dieA time to plant, and a time to
  pluck up what is plantedA time to kill, and a
  time to healA time to break down, and a time to
  build upA time to weep, and a time to laughA
  time to mourn, and a time to danceA time to
  throw away stones, and a time to gather stones
  togetherA time to embrace, And a time to
  refrain from embracingA time to seek, and a
  time to loseA time to keep, and a time to throw
  awayA time to tear, and a time to sewA time
  to keep silence, and a time to speakA time to
  love, and a time to hate,A time for war, and a
  time for peace.
• Ecclesiastes 31-8

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Overview

• What is time management?
• What are categories of time?
• Ways to manage time effectively?
• Work smarter, not harder!

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What is..

• Time
• Management?

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Time Management

• Focused values about your priorities
• WORK SMARTER, NOT HARDER!
• Changing Control

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A typical day.

• The day has ___ hours
• You sleep for __ (/-) of those hours.
• That leaves you ___ waking hours
• For what?

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Categories of Time Use

• As you consider the things you need to
  accomplish, try to place them in categories of
  importance.
• Important and Urgent
• Important but not Urgent
• Urgent but not Important
• Busy Work
• Wasted Time

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Important and Urgent

• These are things that must get done, immediately
  or in the very near future.
• Example Endless things are due NOW

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Important but not Urgent

• Important things we postpone
• Example Personal issues. Errands, phone calls,
  appointments, etc.
• All of these things have one thing in common
• What?

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Urgent but not Important

• These are the things that clamor for immediate
  action, but we would assign them a low priority
  if we examined them objectively.
• Example Helping someone else when you really
  need to be helping yourself.

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Busy Work

• There are many tasks that are marginally worth
  doing but are neither urgent nor important.
• Example Sit down to do one thing and end up
  doing another.

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Wasted Time

• Example Television viewing, web searching with
  no reason, etc.

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Managing Time Effectively

• Self Analysis
• Understanding Your Priorities
• Looking out for Your Well-Being
• Getting the Job Done

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Self Analysis

• Stop non-productive activities
• Understand your personality traits
• Question yourself
• Peak performance
• Respect your commitments
• Learn how to say No

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Understanding your priorities

• Set Priorities
• Expect the un-expectant
• Help others help you.

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Look out for your well being

• Protect your health and exercise.
• Remember the value of time spent relaxing.

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Getting the Job Done

• Set measurable objectives
• Break the assignment up into tasks
• Try different ways of completing the task
• Manage paper carefully
• Write yourself reminders
• Set planning time
• Throw in a fun task
• Take a moment to breathe or break

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Professional Balance

• Set boundaries between work and personal time.
• Our students need us, but we must first take care
  of ourselves before we take care of them.

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Personal Management Tips

• 1) Do something special for yourself at least
  once a week
• 2) Take a few minutes during the day to relax and
  take a deep breath
• 3) Try not to bring work home
• 4) Take ALL of your vacation days
• 5) Smile, have fun, and keep a positive attitude

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Putting it all together

• Set aside free time
• Develop a comfort zone
• Breathe, stretch, shake
• Clear mental clutter
• Write your to do list
• Prioritize or Categorize
• Utilize your calendar as a tool

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Thank You

• By labor we can find food and water, but all of
  our labor will not find for us another hour.
• Kenneth Patton