Lotus Notes Overview

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Lotus Notes Overview

• Hawaii Department of Education
• IRMB
• 5/2001

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Outline of Presentation

• How Notes Began in the DOE
• Different Versions/Platforms
• Applications
• What the future holds
• Resources

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The Searchbeyond e-mail

• To develop an Information Management System with
  the potential to facilitate communication and to
  gather share data across the entire DOE System.

School
Community
State
District
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The Pilot SchoolDole Intermediate 1994

• E-Mail
• Calenders Schedules
• Memos
• Schedules
• Minimize time spent on Administrative Tasks
  (overall goal)

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Client Platforms _Operating Systems

• Mac
• Win 95
• Win 98
• 2000/NT

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Client Versions

• V3-Early Macs (not formally supported)
• V4 (Present)
• Mac4.57 PC 4.67
• V5 (Future)
• Trend towards browser based vs. client based.

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Applications

• School
• Curriculum-Sharing/Knowledge Maganagement
• Administrative-Streamling Tasks

State Instructional Operational Data Collection
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School Level AppsCurriculum Sharing-Knowledge
Mgt.

• Sharing Teacher ResourcesLesson Plans ect..
• Communication among Disciplines/Gr. Levels. Ect..
• Curriculum Inter/Intra School

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School Level AppsCurriculum/Classroom Examples
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School Level Apps Administrative-Streamlining
Tasks

• Reduction of Paper Duplication
• Quickly send out Communiques
• Paperless, Centralized Record Keeping

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School Level AppsAdministrative Examples

• Lunch and Attendance Counts
• Posting of Bulletins and Schedules
• Calenders
• Posting of Meeting Minutes
• Discussion Databases
• Referral/Discipline Databases
• Handbooks
• Service Requests

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State Level Apps Instructional

• HCPS Website
• T4/T3 Instructional Mgt.

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State Level Apps Operational

• Electronic Forms
• Strike Reports
• Budget Requests
• Budget Allocations
• Electronic Documents
• DOE Memos
• Budget Documents
• PSAP

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State Level Apps Data Collection for Instruction

• Reading Challenge
• CSSS new system being developed
• ISPED
• Collecting of Contextual Information, not just
  numbers.

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Looking to the Future

• Migration to Version 5
• Web Based vs. Client Based
• Platform/Program independence
• Server Consolidation
• Thin Clients Sun Rays

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• Version 5 on the Web

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Looking to the Future

• Greater emphasis on Instructional Support
• Vs
• Operational
• (i.e.. Budget information, Standards, Developing
  Lessons, Student Projects)
• MobilityHome Based.

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Notes ResourcesIRMB Information Resource Mgt.
Branch

• Lotus Notes Help 692-7290
• Help_Notes_at_notes.k12.hi.us
• Randal Lau School Level/User Support
• Aaron Higa User Support
• Cliff Goto Servers
• Scott Furusho Application
• Gilbert Chun ISPED School Level Applications
• Tom Saka State Level Applications

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Notes Resources on the Web

• http//lilinote/help45.nsf (R4.5 help)
• http//lilinote/help46.nsf (R4.6 help)
• http//www.notes.net
• http//www.lotus.com

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Product Information

• E-Rate Prices for Servers http//e-rate.k12.hi.us
  /
• Lotus Web site http//www.lotus.com/home.nsf/welc
  ome/products/

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