DoDDS Europe

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• DoDDS - Europe
• New Employee
• In-Processing

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In-processing Forms Declaration for Federal
Employment

• This form provides information to determine your
  acceptability for Federal government employment.
• Please fill out and sign under appointee
  signature.

3
In-Processing Forms Designation of Beneficiary
for Unpaid Compensation

• In the event of your death, this form identifies
  your beneficiary for unpaid compensations, i.e.
  unused leave, insurance, pay etc.
• Please fill out completely and sign. It can not
  have any scratch-outs, white-outs or other
  markings.

4
In-processing Forms Race National Origin

• This form is used to ensure the agency is in
  compliance with EEO requirements.
• Please mark one selection.

5
In-Processing Forms Self-Identification of
Handicap

• This form is required to ensure the agency is in
  compliance with EEO requirements.
• Please make one selection based on your handicap
  status.
• If you do not want to identify a handicap, you
  may select 01.

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In-Processing Forms W-4

• The W-4 form will determine how much FEDERAL
  taxes are taken out of your pay.
• Please fill out the bottom portion.
• If you would like State taxes taken out, you will
  have to provide the state tax form unique to your
  state.

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In-Processing Forms Direct Deposit

• The federal government has mandatory direct
  deposit.
• Please fill out the form and attach a voided
  check.
• NOTE Under C Claim or payroll ID please put
  your Social Security Number.

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In-Processing Forms Change of Address

• This form is necessary to ensure a complete
  address is on file.
• Please provide your CMR/Unit Address.

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In-Processing Form Dual Compensation Action

• The Dual Compensation Act states an employee can
  not work more than 40 hours a week from
  Appropriated fund, NAF, or AAFES.
• If this is your only position, mark No I do not
  have another job.
• If you have another job, please provide the
  information.
• NOTE if you have more than one position and you
  work more than 40 hours per pay period, the
  amount of money earned in excess of the 40 hours
  will be taken back.

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Pay Related Issues

• Pay is every other Friday pay periods are every
  two weeks.
• It can take up to 2 pay periods 4 weeks for
  your first pay. When paid, it will be
  retroactive to your first day in a pay status.
• Direct Deposit is mandatory. If you receive a
  check, please contact your school secretary
  immediately.
• MyPay is for all DoD employees. Once you have
  received your appointment SF-50, please go to the
  MyPay website to register for a password.
  Through MyPay you are able to see LES for the
  previous 12 months, change allotments, etc.

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Background Checks

• By law, your position is subject to completion of
  and successful adjudication of background checks
  including a National Agency Check w/Inquiries
  (SF-85P SF-85PS).
• Failure to complete the SF-85P in a timely
  fashion may result in disciplinary action.
• You will be provided a worksheet to fill out.
  Once you have done this, you will be directed to
  the EPSQ software to enter your information.
• You have 14 days to provide the secretary a first
  draft version of the SF-85P from the EPSQ
  software.
• Unless you have been employed by the Federal
  Govt in a child-care related position, EVERYONE
  must complete the SF-85P. Secret, Top Secret,
  NACIs done for non-child care positions do not
  carry over.

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Substitute Teachers GS and TP Employees Please
Note

• If you are in-processing for a SUBSTITUTE
  teaching position, stop here. Please sign the
  in-processing checklist and turn your paperwork
  into the school or division.

If you are a GS or TP Employee, please continue
to the next slide.
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Employment Information Service Computation Date
Leave Accrual

• Service Computation Dates (SCD) are set based on
  all employment with the Federal government. If
  this is your first position, your SCD will be
  your effective date. Previous service, once
  verified, will be credited.
• SCD date is used to determine how much annual
  leave is earned

• Sick Leave is accrued for all employees
  regardless of SCD at the 4 hours per pay period
  rate for full-time, or 1 hour for every 20 hours
  in a pay status for part-time.

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Post Allowance Full-time Full-time Seasonal
ONLY

• Post Allowance is an allowance meant to off-set
  the higher cost of living in an overseas theater
  compared with Washington, DC.
• Effective date is the date your
  full-time/full-time seasonal position began.
• Once you have received your appointment SF-50,
  you must go into DAPS to begin your Post
  Allowance. The HR specialist or school secretary
  can assist you.
• If you are the sponsor, you may collect post
  allowance for you and the number of dependents
  that are currently residing with you at your
  current post who are not collecting Post
  Allowance for his/herself.
• If you are a Military family member, you may
  collect Post Allowance for only yourself. Your
  sponsor does NOT have to adjust his/her COLA.
• If you are a Civilian employee family member
  (including GS/TP), you may collect Post Allowance
  for yourself only. Your sponsor MUST reduce
  his/her Post Allowance by one.
• If any of your family members depart the duty
  station for more than 30 days (ex children go
  away to college), you MUST reduce your Post
  Allowance.

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• CONGRATULATIONS!!!!
• Your in-processing is completed. Please fill out
  the in processing checklist and return your
  packet to the HR specialist or school secretary.