Napa Valley College Emergency Operations Training

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Napa Valley CollegeEmergency Operations Training

Presented by Ken Arnold
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Management Paradigm
Mitigation
Preparedness
Emergency
Recovery
Response
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Preparedness
Preparedness
Preparedness includes developing emergency plans,
conducting emergency training, and buying and
storing emergency supplies.
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Response
Response includes taking immediate actions in an
emergency to protect life, minimize damage to the
college and implement the Emergency Operation
Plan (EOP).
Response
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Recovery
Recovery includes taking actions to stabilize
buildings, clear debris, restore infrastructure,
and prepare to re-open the college.
Recovery
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Mitigation
Mitigation
Mitigation includes taking actions before and
after an emergency that reduce or eliminate a
given hazard.
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Emergency Operation Plan
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Emergency Operation Plan

• The Emergency Operation Plan (EOP) is the
  Districts plan for responding to a disaster.
• The plan allows for a flexible response and does
  not depend on a specific person to make the plan
  operate.
• The plan shares many common elements with the
  emergency plans of other local colleges.

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Purpose Of The Plan

• The EOP is required by Law
• The EOP is flexible answers three basic
  questions
• "What should I do?"
• "How should I do it?"
• "What should I know?"

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Scope Of The Plan

• The Emergency Operation Plan applies to all Napa
  Valley Community College district personnel and
  all buildings, grounds, and properties owned and
  operated by the district.

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The Plan Assumes

• That an emergency or disaster can occur at any
  time.
• That emergencies are not predictable plans will
  only serve guides.
• That emergencies may affect widespread areas .
  assistance may not be available for as long as 72
  hours.

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EOP Priorities

• To save human lives.
• To protect property.
• To provide for the needs of survivors.
• To provide public information.
• To restore essential services and instruction.

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Levels Of Emergencies

• MINOR TO MODERATE (Level 1)
• Managed in a normal manner from a command post at
  the scene.
• Can be handled with existing district resources
  or limited outside help.
• The emergency operation center (EOC) is not
  activated.
• A campus state of emergency is generally not
  proclaimed.

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Levels Of Emergencies

• MODERATE TO SEVERE (Level 2)
• Situation involving some or all of the campus and
  cannot be handled with existing district
  resources and requires considerable outside
  assistance.
• The emergency operations center (EOC) may or may
  not be activated.
• A campus state of emergency might be proclaimed.

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Levels Of Emergencies

• MAJOR (Level 3)
• Catastrophic situation involving the entire
  campus and surrounding community.
• Immediate resolution of the disaster is beyond
  the resource capabilities of the district and
  local resources.
• The emergency operations center is activated.
• A campus state of emergency is proclaimed.

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Activation Of The Plan

• By order of the President . when
• The existence or threatened existence of a an
  emergency which only affects the district.
• When the County of Napa declares a local
  emergency.
• When the Governor proclaims a state of emergency
  including the College district.
• The U.S. President declares a national emergency
  including the College district.

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Activation Of The Plan

• If the Emergency Operation Plan is activated and
  the local emergency or a state of emergency has
  not been declared, then a campus state of
  emergency should be declared.

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Chain Of Succession

• The President is not present or is disabled
• Authority and responsibility to activate the EOP
  fall to
• Vice President of Instruction
• Vice President of Business Finance
• Vice President of Student Services
• Director of Public Safety
• Director of Facilities Planning

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Declaration Of Emergency

• The declaration of a campus state of emergency is
  required
• When the district is the only political
  subdivision affected.
• If the County of Napa declares a local emergency,
  then the Emergency Operation Plan can be
  activated without the districts proclaiming a
  separate state of emergency.

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Declaration Of Emergency

• A declaration of a campus state of emergency
  provides the district with the authority to
• Receive Mutual Aid
• Provide Mutual Aid
• Seek Recovery Costs
• Requisition People and Material

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Declaration Of Emergency

• Issues orders for protection of life and
  property.
• Issues orders and regulations imposing curfew.
• Conduct emergency operations without liability
  for performance or failure of performance.

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Threats To The College

• Earthquakes
• Floods
• Aircraft Crashes
• Fire
• Train Derailment

• Hazardous Material
• Trucks
• Deliveries
• Man-Made
• Workplace Violence
• Terrorism

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Disaster Service Workers

• All public employees are hereby declared to be
  disaster service workers, subject to such
  activities as may be assigned to them by their
  supervisor or by law.
• Government Code, Chapter 8, Division 4 of Title
  1, Sections 3100 - 3102

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Mutual Aid

• The College is part of the Napa County
  Operational Area.
• Requests for mutual aid are made through the Napa
  County EOC.
• The College is also part of the North Coast
  College and University Mutual Aid Group.

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NCCUMAG
North Coast College University Mutual Aid Group
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College Mutual Aid Group

• All members of the mutual aid group have agreed
  to help each other with physical resources and/or
  personnel in case of a disaster.
• The mutual aid group also schedules and conducts,
  college-specific, regional disaster training.

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Emergency Kits

• Kits are designed to support 10 people for 72
  hours.
• The college has 22 kits 220 people.
• The kits are positioned around the campus.

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Emergency Assembly Areas
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Personal Preparation

• Jump Bags
• Car
• Office
• Personal Articles
• Clothing
• Medications

• Child Care
• Home
• Emergency Supplies
• Earthquake Proofing
• Work
• 12 hours ON
• 12 hours OFF

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StandardizedEmergency ManagementSystem
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SEMS

• State wide system used by all emergency response
  agencies.
• Improves coordination between agencies
• Facilitate the flow of information and resources
• Rapidly mobilize, deploy, use, and track resources

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When is SEMS used?
Bomb Threats
Major Earthquake
Floods
SEMS
High Threat
Low Threat

• The SEMS principles can be applies to any level
  of emergencies.

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Five Levels SEMS
State
Region
Operational Area
Local Governments
Field Units
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Components of SEMS
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Information Resource Flow
Information
Resources
Incident Command Post Which report to the NVC EOC
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Basic Features

• Provides Organizational
• Flexibility
• Unity
• Span of Control
• Personnel Accountability
• Common Terminology

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The Planning Cycle
Initial Action Planning Meeting (All Sections)
Shift Change Briefing
Action Planning Meeting (Individual Sections)
Action Plan Progress Review
Operational Period
Publish and Distribute the Plan
Situation Update
Situation Update
Section Chiefs Meeting
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Planning Meetings
Short
Focused
Disciplined
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Management By Objectives

• All levels should write an
• Incident Action Plan
• Based on objectives defined by the incident
  commander.
• Objectives to be accomplished in the operational
  period.

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Action Plan Components

• Operational Period
• Staffing Pattern
• Abbreviated Situation Overview
• Including Weather
• Overall Emergency Plan Objectives

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Action Plan Components

• Section Objectives
• Safety Message
• Maps, Supplemental Plans, Etc.

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Incident Command System
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Incident Command System

• The Incident Command System (ICS) is used state
  wide to manage disasters and emergencies.
• The system is based on simplicity, flexibility,
  and sound management practices, as applied to an
  emergency environment.

Failure to use the ICS will render the district
ineligible for Federal Emergency Management
Agency (FEMA) reimbursement funds.
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ICS Activation

• The Incident Command System can be activated in
  whole or in part.
• The system is not dependent on any single person.
• Each position has an associated checklist which
  details what persons assigned to each position
  should do Appendix A of the Emergency Operation
  Plan

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ICS Organizational Chart
Commander
Public Information
Emergency Manager
Operations
Planning
Logistics
Finance
Personnel
Situation
Law Enforce.
Cost/Claims
Resources
Supply
Payroll
Building/Ground
FA Rescue
Support
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Command Section
Commander
Public Information
Emergency Manager

• Incident Command - responsible for overall
  direction and response to the emergency.
• Public Information Officer - responsible for
  external internal information
• Emergency Manager - responsible for overall
  operation of EOC and resource for Incident
  Commander

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Operations Section

• Operation Leader - responsible for the field
  units actual response.
• Law Enforcement responsible for law enforcement
  issues.
• Building/Grounds responsible for building
  inspections,debris removal, restoration of
  infrastructure.
• First Aid Rescue responsible for medical and
  rescue issues.

Operations
Law Enforce.
Building/Ground
FA Rescue
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Planning Section
Planning Leader - responsible for the operational
period plans and overall Intelligence. Situation
responsible for what is happening outside and
inside the college and weather. Resources
responsible for keeping track of available
resources and compiling resources needs list
for supply.
Planning
Situation
Resources
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Logistics Section
Logistics Leader - responsible for the operation
of the logistics section. Personnel responsible
for finding and tracking response personnel,
including volunteers. Supply responsible for
finding and obtaining whatever is needed. Support
responsible for feeding, clothing, and housing
of response personnel.
Logistics
Personnel
Supply
Support
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Finance Section
Finance Leader - responsible for the operation of
the finance section and approving emergency
expenditures. Cost/Claims responsible for for
tracking emergency related expenses and for
services or supplies. Payroll responsible for
tracking the time of all emergency response
personnel.
Finance
Cost/Claims
Payroll
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ICS Critical Incident
Commander
Public Information
Operations
Logistics
Finance
Personnel
Law Enforcement
Supply
Support
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ICS Major Earthquake
Commander
Public Information
Emergency Manager
Operations
Planning
Logistics
Finance
Personnel
Situation
Law Enforce.
Cost/Claims
Resources
Supply
Payroll
Building/Ground
FA Rescue
Support
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Emergency Operations Center

• Where uncomfortable officials, who are forced to
  work in unfamiliar surroundings, must make
  difficult decisions, with too little training,
  based upon much too little information, and way
  too little time!

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Emergency Operations Center

• The Emergency Operations Center (EOC) acts as the
  focal point for all emergency activity.
• PRIMARY - Student Service Center South, Building
  1600A
• ALTERNATE - Child Development Center, Room 1504
• The Incident Commander or Emergency Operations
  Manager may activate the EOC.
• If neither EOC location is usable, then the
  Incident Commander will designate a location.

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Keys to EOC Success

• To succeed the EOC has to do two things well
• Manage Resources
• Manage Information

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EOC Management

• Take Care of Your People
• Safety
• Sustainable Operations
• Care and Feeding
• Remember that staff is both
• Victim
• Disaster Worker

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EOC Management

• Scale Operation Consistent with Situation
• Ensure Continuity
• Complete Documentation
• Exit Interviews
• Notification
• Paper Work .. Paper Work .. Paper Work

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Section Leaders

• You are the Conductors of the Orchestra
• Ensure that all the players are present
• Ensure that all parts are being played
• Ensure that parts are played when appropriate
• Ensure that everyone is playing the same tune
• Adapt the score when appropriate
• Fill in when necessary

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Section Leaders

• Make decisions and set priorities
• Action Planning
• Understand the Situation
• Build Consensus
• Planning Period
• Establish Period of Performance
• Vary According to Situation
• Communicate

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Just hope that it is over soon!
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Exercise
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Questions?
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Committing Resources

• Have the Authority
• Know the Limitations
• Is the Mission Appropriate?
• Is it the Best Resource?
• How Will the Mission Terminate?
• Know Who Will Pay
• Communicate

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Exercise Objectives

• Break into the four major sections Operation,
  Planning, Logistics, and Finance
• You will have 25 minutes to work on a specific
  problem.
• We will reassemble and each section will have 5
  minutes to report their conclusions.

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Problem

• As a group come up with a list of ten things you
  need to do before the next disaster.
• For example Build position kits for each
  position in your section, with materials
  references needed to operate.
• Each group will have a disaster expert to help
  you.