IPEDS Workshop

1
IPEDS Workshop

• SHEEO/NCES Network Conference
• May 8, 2006
• Arlington, VA

2
Agenda

• 2005-06 data collection
• 2006-07 data collection
• Help Desk report
• IPEDS data use tools
• Current projects of interest
• AIR report
• New COOL (!!!)
• Influences on the future
• Wrap up QA

3
Update on 2005-06 collection
4
Hurricane Schools

• 41 institutions identified in early Sept that
  might have difficulty reporting 2005-06 IPEDS
  data
• 9 were able to report all components
• Flagged in data collection system
• Not included in followup prompting
• Nonresponse for these institutions will NOT be a
  compliance issue

5
Hurricane Schools

• Guidelines for reporting students displaced due
  to hurricanes were posted at http//nces.ed.gov/ip
  eds/web2000/katrina.asp
• AIR/NCES senior fellow is working with affected
  institutions

6
Hurricane School Response
7
Imputation of 2005-06 data for hurricane schools

• Not imputed
• IC
• HR
• EF

• Imputed
• C
• GRS
• F
• SFA

Dont forget institutions will have the
opportunity to enter 2005-06 data in the PY
Revision System next collection cycle
8
New HR format

• Respondents generally favorable about new format
• Easier to ensure consistency across sections,
  but.
• Did experience a couple of editing glitches
• Contacted a few coordinators for assistance
• Table Topic questions, suggestions

9
New HR format

• Combination of an old server and the new,
  combined HR format had negative impact on system
  performance in winter
• NCES replaced collection server toward end of
  collection period
• Collection was extended

10
Finance in winter

• Almost a third of total Finance surveys were
  completed during Winter collection

11
Spring collection

• Email sent to KHs 10 days before institution
  close
• Suggested folks not wait until last few days to
  enter data
• Due to high volume and ED firewall issue

12
Spring Collection Extended

• 1-week followup reminder was not sent out
• Sent email notice to 281 institutions and 36
  coordinators on 5/2
• New institution close date 5/10
• New coordinator close date 5/17

13
Noncompliance Update
14
Noncompliance
Preliminary
15
Noncompliance
Preliminary
16
Noncompliance
Preliminary
17
Noncompliance
18
IPEDS Data Collection

• New for 200607

19
OMB Clearance

• Current package requests clearance for 2006-07
  through 2008-09
• New items include

20
Preliminary Early Estimate of Fall Enrollment

• 8 numbers on IC
• FT, PT enrollment
• Undergraduate
• First-time undergraduate
• Graduate
• First-professional
• Clearly identified as early estimates, so data
  can be different from what will be reported on EF

21
Preliminary Early Estimate of Fall Enrollment
R reported value CV calculated value. Totals
will be generated from the detail provided by the
institution.
22
System affiliation

• Write-in item to capture affiliation with
  institutional system added to IC
• Relocated from Finance
• Will be pulled forward in subsequent years
• Will be used in project to aggregate IPEDS data
  to system level

23
Price of attendance

• For institutions that report price data by
  program
• Allow reporting of program length in credit hours
  or contact hours
• Collect average number of months it takes to
  complete the largest program
• Clarification for IPEDS COOL

24
Fall Enrollment

• Degree-granting institutions
• New column
• Transfers into the institution (first-time at
  institution)
• Full time and part time

25
Fall Enrollment Transfers In
R reported value CV calculated value
26
Human Resources

• 4-yr degree-granting institutions
• Add tenure status of instructional staff back to
  SA section
• Institutions with lt15 full-time employees
• Would do short Fall Staff section (collects data
  by primary occupational activity, by
  race/ethnicity and gender)

27
Race/Ethnicity

• YES
• SOON
• Not in 2006-07
• Depends on OMB clearance check Federal Register

28
Collection Schedule

• 200607

29
Registration
30
Fall Collection
31
Winter Collection
32
Spring Collection
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Followup Schedule

• Email to KH (collection open) Open
• Letter to CEO (no reg KH) Close 4wks
• Email to KH (no data) Close 4wks
• Phone to CEO (no reg KH) Close 3wks
• Phone to CEO/KH (no data) Close 2wks
• Email to KH (no data) Close 2wks
• Email to KH (not locked) Close 2wks
• Email to KH (no data) Close 1wk
• Email to KH (not locked) Close 1wk

34
Help Desk Report
35
IPEDS Data Use Tools
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Data Tool Demos

• State Data Tables and Education Data Profiles
• In a minute or two
• New COOL
• Monday afternoon
• IPEDS Report Templates
• Monday 345 pm
• IPEDS DAS
• Tuesday 900 am

37
New Peer Tool Interface

• TRP held in Nov 2005
• Participants tried out the new interface and
  loved it
• Variable search
• Easily choose multiple years of same variable
• Suggested we deploy it ASAP

38
New institutional category variable

• Technical Review Panel met in Oct 2005
• Addressed issue of sector bleed, degree creep
• TRP summary available at http//nces.ed.gov/ipeds/
  trp13.asp
• Derived variable added to PAS
• Will be used to group institutions for tabulated
  data in addition to sector

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instcat

• Degree-granting
• Baccalaureate or above
• 1 - Grad w/ no undergrad degrees
• 2 - Primarily bacc or above
• 3 - Other bacc granting
• 4 - Associate's certificates
• Nondegree-granting
• 5 - Above bacc certificates
• 6 - Sub-bacc certificates

40
State Data Tables and Education Data Profiles
http//nces.ed.gov/das/library/ http//nces.ed.gov
/programs/stateprofiles/
41
Current projects of interest
42
First-professional degree classification

• Technical Review Panel met in Dec 2005
• TRP suggestions posted, comments invited through
  March 8
• Revising suggestions
• Will be posted at http//nces.ed.gov/ipeds/whatsne
  w.asp

43
Comments on TRP Proposal

• General agreement with TRP suggestions to
  eliminate first-professional but still
  distinguish graduate degree programs designed for
  research and scholarly careers from those
  designed for professional practice.
• Requests for further guidance in how to
  categorize certain degrees either refinement of
  TRP proposed definitions or lists as guidance
  (for example, Survey of Earned Doctorates list
  of research doctorates)

44
Data Feedback Report 2006

• Will be sent to keyholders and CEOs in fall 2006
• Keyholders can upload custom comparison groups
  for their 2006 report through June 30 in the data
  collection system
• Instructions are available at
• http//nces.ed.gov/ipeds/comp_gp.asp
• http//airweb.org/ (click IPEDS Training)

45
Data Feedback Report 2007

• Technical Review Panel for suggestions for design
  of 2007 report held March 27-28 in DC
• Look for report posted under Whats New in IPEDS

46
Combined data allocation

• Project to allocate combined IPEDS data among
  parent reporters and children recently completed
• Goal was to make IPEDS data more usable
• Keyholders were contacted for input
• Allocation factors for 2004 have been added to
  PAS (response status information)

47
3 Data Quality Validity Studies

• Compared original 2002-03 IPEDS data to revised
  2002-03 data and non-IPEDS sources
• http//nces.ed.gov/pubsearch/pubsinfo.asp?pubid20
  05175
• Currently doing study comparing IPEDS Finance
  data with data reported by institutions to EZ
  Audit
• Next will compare IPEDS HR data with non-IPEDS
  sources

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Training

• AIR IPEDS developing new modularized training
  materials, delivery modes, to supplement workshop
  format
• Webinars
• Online courses
• Tutorials
• Covering both data submission and data use
• Anthony Bichel will introduce in detail after
  lunch
• Table topic Tuesday Wednesday mornings
  training support for coordinators

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Webinars

• Currently available
• New Keyholders (3 versions)
• Finance (3 versions)
• Uploading custom comparison groups
• Done live, then posted to AIR website
• http//airweb.org/ (click on IPEDS Training)

50
Web Resources

• Dont forget to check IPEDS Whats New
  http//nces.ed.gov/ipeds/whatsnew.asp
• Reports on recent TRPs
• Reports on implementation of TRP suggestions
• In-depth discussion of other timely issues
• Links to other documents on the web

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AIR Report
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New COOL (!!!)
http//collegesearch.nces.ed.gov
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Background

• Revisions based on work of 2005 AIR/NCES Senior
  Fellow
• Purpose of project was to enhance the ongoing
  development and improvement of COOL
• Included
• Comparative review of COOL and other college
  search sites
• Interviews/focus groups with high school
  students, parents, counselors

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Recommendations

• Change URL
• Old http//nces.ed.gov/ipeds/cool
• New http//collegesearch.nces.ed.gov

• Improve search options, include
• Map of USA to search by location
• Quick search function
• Search by major/program

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More Recommendations

• Modify language/terminology
• Revise page header to emphasize COOL
• Modify and relocate page navigation
• Incorporate compare function

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Introducing the New COOL
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Influences on the Future
58
HEA Reauthorization

• Current HEA extended through June 30, 2006
• House and Senate bills differ but both focus on
  consumer info and accountability
• House bill HR 609 passed March 30
• Senate bill S1614 rumored will be put on
  Senate calendar soon
• Then, House and Senate versions get reconciled

59
House Bill (HR609)

• Additional consumer information
• Changes to COOL web site
• Prohibits student unit record system
• College Affordability Index

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Consumer information

• Provide consumers with an easy-to-use,
  comprehensive web-based tool for researching and
  comparing institutions of higher education (COOL)
• Increase the transparency of college cost, price,
  and financial aid
• Raise public awareness about postsec education,
  particularly among low-income families,
  non-traditional students, and first-generation
  college students

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How?

• Establish Technical Review Panel to
• Determine what is needed
• Determine best way to collect data (considering
  burden and cost)
• Determine comparability of data
• Redesign COOL to
• Display new data
• Include sorting function, better search mechanism

62
More on COOL

• Publish data on COOL--
• Price of attendance and SFA (we already do this)
• Instructional expenditure per FTE student
• Enrollment data (FT/PT, resident/nonresident)
• Faculty/student ratios
• Faculty staff data (FT/PT)
• Graduation and transfer rates (we do this, too)
• Ability to compare institutions in COOL (we now
  do this)

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Also on COOLLinks to institution website

• Data should include
• Mission
• Accreditation
• Student services
• Transfer of credit policies
• Placement rates and other measures of success

64
Public accountability

• College Affordability Index (CAI)
• Post on COOL, next to total tuition and fees
• Sanctions take effect June 30, 2010
• Have tuition and fees risen more over the last 3
  years than the Consumer Price Index (CPI)?

65
College Affordability Index

• Percentage change in the tuition and fees
  charged for a full-time first-time undergraduate
  student between 1st and last of 3 most recent
  academic years
• -- divided by --
• Percentage change in the CPI (All Urban
  Consumers-Current Series) from July of 1st
  academic year to July of 3rd academic year

66
College Affordability Risk Indicator

• An institution is determined to be not at risk if
  
• the CAI is less than or equal to 2.0
• or the CAI exceeds 2.0, but by a dollar amount
  that is less than 500
• or the tuition and fees charged in the 3rd
  academic year for a full-time first-time
  undergraduate student is within the least costly
  quartile of institutions within each sector

67
CAI on PAS

• College Affordability Index (CAI) and College
  Affordability Risk Indicator for 2005 are now in
  IPEDS Peer Analysis System (PAS)
• http//nces.ed.gov/ipedspas/
• Frequently Used and Derived Variables

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Outcomes and actions

• At-risk institutions
• Report to Secretary of Dept of ED
• Description of factors contributing to increase
  in costs, tuition and fees
• Description of any other entity that participates
  in determinations of tuition and fee increases
• Posted on COOL
• 2-yr continuation of failure
• Affordability alert status

69
CAI Highest 5

• Must form Quality-Efficient Task Force to to
  review operations
• To include administrators and business and civic
  leaders and may include faculty, students,
  trustees, parents of students, and alumni of such
  institution.
• To analyze institutional operating costs in
  comparison with other institutions. Identify
  areas to cut costs.
• The results of the analysis in the report to the
  Secretary

70
Senate Bill (S1614)

• Additional reporting requirements/consumer
  information
• Changes/additions to COOL
• Ranking institutions by tuition increases

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Consumer Information

• Ability to compare institutions in COOL
• 10 years of cost of attendance data on COOL,
  including average annual cost of attendance
• SFA data (we have this already)
• students successfully transferring academic
  credit

72
More new data

• Data on students who complete
• Undergrad certificate or degree and get a job
• Undergrad degree and go to grad school
• Ranking of institutions showing
• and increases in tuition by quartiles
• All data will be made available for
  degree-granting institutions by control and level
• Assistance provided to institutions by each state

73
Commission on the Future of Higher Ed

• Attempt to answer questions such as
• What skills will students need to succeed in the
  21st century?
• How can we make sure America stays the world's
  leader in academic research?
• And, how can we make sure opportunities for
  quality higher education and best jobs are open
  to all students?

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Meetings and Public Hearings

• Next MeetingWashington, DC (May 18-19, 2006)
• Fourth MeetingIndianapolis, IN (April 6-7, 2006)
  
• Public HearingBoston, MA (March 20, 2006)
• Public HearingSeattle, WA (Feb 7, 2006)
• Third MeetingSan Diego, CA (Feb 2-3, 2006)
• Second MeetingNashville, TN (Dec 8-9, 2005)
• First MeetingWashington, DC (Oct 17, 2005)

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Commissions Top 5 Goals

• Vote taken at April 6 meeting
• Increasing access to college for low-income
  students and adults
• Improving the nations commitment to lifelong
  learning and workforce development
• Increasing need-based aid
• Doubling the number of graduates in science and
  mathematics
• Expanding institutional accountability and
  transparency

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Commission Preliminary Reports

• Preliminary papers posted to web, including
  Accountability/Consumer Information by Chair
  Charles Miller
• Report suggests that Commission will likely
  recommend changes to COOL as well as expansion of
  IPEDS data collection
• Weighting and ranking on COOL
• Smaller slices of data reported in IPEDS

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Commission Final Report

• By August 1, 2006
• Will serve as a blueprint for a 21st century
  higher education system
• Potential to have major implications for IPEDS
• For more info, see Commission web site
• http//www.ed.gov/about/bdscomm/list/hiedfuture/i
  ndex.html

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Wrap up QA