Importance of Presentation

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Importance of Presentation Communication skills
Tess Field HR Director, Microsoft
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Overview

• The value of great presentation and communication
• Presentation
• Communication skills
• Presenting power
• Questions

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Think

• Last person to impress you
• Someone who has impacted your thinking
• Great speakers or personalities
• Someone who you aspire to be like
• Your own prejudices

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Presentation

• Professional success is related to the ability to
  present ideas
• Public speaking is a cornerstone of business
  communication
• You are the most important visual

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The ABCs of Effectively Presenting Yourself

• A relates to Authenticity
• The truth of who I am flows through me as I speak
• B relates to Believability
• What is coming out of my mouth matches what is
  going on in my head
• C relates to Clarity
• I know where Im going, where I want to go, and
  how to go there

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Communication skills

• Verbal
• Listening
• Feedback
• Written
• Presentation
• Appearance

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Presentation Power

• Public speaking is a cornerstone of business
  communication

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Perfecting a Presentation

• Not about making great speeches but about
  achieving desired results
• Answering the questions
• What do I want to happen?
• How do I want the audience to feel?
• What will success be?
• What do I communicate in an authentic manner?

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Steps for Preparing a Presentation

• Step 1 Establish objectives
• Step 2 Get organized
• Step 3 Draft and revise
• Step 4 Format and layout

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Step 1 Establish Objectives

• What story do you have to tell?
• Ask WHY something happened, not WHAT happened
• Objectives
• Clarify expectations
• Provides focus
• Evaluate success
• Inspire to action
• Match your message to the audiences needs

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Step 2 Get Organized

• Mental preparation
• What do you want and need to say?
• Mapping
• Affinity charting
• How to express your message
• Structure opening/ body/ closing

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Step 2 Get Organized Mentally Mapping

• Identify your subject (or target)
• Dump all your ideas quickly
• Separate ideas into groups
• Add/remove as necessary
• Choose sequence
• Identify path

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Mind Mapping Example
Outlines
Mapping
2a
2b
Drafting
2c
PowerPoint Slides
Organization Techniques
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5a
Use of Voice
Graphic Design
Presentation Techniques
3
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3a
Color Choice
Presentation Skills
1a
Audience
3b
Establish Objectives
1
Facilitation
6
Questions
3c
Audio Visuals
Anxiety
4
Handling Problem
4a
Tips
6a
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Step 2 Get Organized Structure
Tell them what you Have told them
Tell them what you are going to tell them
Tell them
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Step 2 Get Organized Opening Effectively

• Breaks pre-occupation
• Sets the tone
• Sets expectations
• Creates rapport
• Provides reason for listening
• Describes why they are here

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Step 2 Get Organized Opening

• Grab their attention
• Your name
• News
• A story
• Visual or picture
• A request

• Introduction
• Warm greeting
• Ask a question
• Make a promise
• Say your name
• Give your credentials

Tell them what you Have told them
Tell them what you are going to tell them
Tell them
Prepare your opening last write it out!
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Step 2 Get Organized Body

• Explain how and why
• Streamline material must know, should know,
  nice to know
• Writing to sound natural

Tell them what you are going to tell them
Tell them
Tell them what you Have told them
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Step 2 Get Organized Closing

• Summarize key points main idea
• Match your conclusion to your mission
• Ties everything together
• A strong ending

Tell them what you are going to tell them
Tell them
Tell them what you Have told them
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Step 3 Draft and Revise

• Read it out loud
• Keep the language simple
• Avoid long sentences
• Use an active voice
• Vary the pace
• People centered not media centered

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Step 4 Format and Layout

• Put your title to work so its memorable!
• 6 X 6 rule Six bullets of six words each per
  slide
• Use simple font / one key point per slide
• Use color sparingly 3 or 4 is enough, ensure
  they work when projected
• Use templates if possible

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International Presenting

• Learn as much as you can about the relevant
  culture
• Pay particular attention to their business and
  presentation protocols and norms
• Pay attention to arrangement details power
  requirements, equipment, etc. may be different
• Make sure all parties understand goals and agenda
• Stress clarity and simplicity in all aspects
• Remember the importance of non-verbal
  communication
• Be respectful and on your best behavior at all
  times

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How to Present Successfully

• Visualizing success
• Awareness of your personal style
• Self awareness of reaction to the audience
• Understanding and applying the A, B, Cs of
  presenting
• Effective presenting skills
• Voice
• Confidence
• Credibility
• Interaction

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Not what you say but how you say it

• Short crisp phrases with pauses
• Pitch down on endings
• Energy show you care
• A learned skill practice
• Communication and credibility
• 38 vocal qualities
• 55 facial expressions, gestures, and movements
• 7 spoken word

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And how you present yourself

• You are the most important visual
• Dress right, feel right
• Free your hands
• Video tape yourself if possible, it is the best
  practice

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Voice

• Key elements
• Articulation
• Pace
• Pitch/Volume
• Tone
• Vocal variety
• Dont be afraid to pause

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Confidence

• Eye Contact
• Speak into their eyes
• Look at a variety of people
• Maintain contact for a min. of 3 to 5 seconds
• Stand steady, use pauses
• Drop pitch
• Use You, we, us, our
• Authentic
• Avoid passive voice

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Gestures

• Stress, demonstrate or compliment
• Create a picture
• Practice in advance
• Gesture fit the space elbow or shoulder
• Often described as holding a globe

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Credibility

• Answering questions adds credibility to your
  topic
• Anticipate most difficult questions
• Prepare answers
• Listen and repeat the question
• Dont guess dont lie

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• Professional success is related to the ability to
  present ideas

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Questions
Thank you