10. INVENTORY

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10. INVENTORY
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Unit Goal 10.1 The student will be able to
summarize the process of maintaining an inventory
of inmate property.
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10.1.1 The student will be able to identify some
requirements of inventorying inmate property.
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A. TCJS 265.10 - Inmate Property Checking The
receiving officer shall carefully record and
store the inmates property as it is taken. A
receipt signed by the receiving officer and the
inmate shall be maintained in the inmates file.
In the event an inmate refuses to sign the
property receipt, the receiving officer, with a
witness present, shall note the refusal and sign
the receipt.
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B. Update the property list of all inmate
property, incoming and releasing
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C. Accountability of inmates property
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1. Civil liability - negligence action in tort.
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a. Tort a civil or private wrong or injury for
which a court will provide a remedy in the form
of an action for damages (usually money)
(Blacks Law Dictionary, 7th Ed.)
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D. Inventory will be listed as follows
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1. Indicate the proper manner of recording and
securing inmates property
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a. Know departmental policy and procedures
regarding the correct procedure to record and
secure property.
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b. Obtain the correct form to use, and be able to
successfully interview an inmate to properly
complete the form
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Let the form be the guide when questioning the
inmate. Example Ask the inmate, Is this your
ring? If he says no, then ask whom it belongs
to, etc.
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c. Problems one may encounter when performing
this task - give examples
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d. The assistance of another officer may be
necessary when you are dealing with an
uncooperative inmate
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E. Documenting and securing property
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1. Verbally describe the property in the presence
of the inmate and document each inventoried
article on the correct form.
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a. Some of the more common articles include
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(1) Money
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(2) Billfold, wallet, or purse
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(3) Watch
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(4) Jewelry
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(5) Knife
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(6) Keys
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(7) Credit cards
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(8) Eyeglasses
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(9) Belts
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(10) Shoelaces
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b. List and describe all articles of clothing, as
well as any other property the inmate possessed
when arrested
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c. If a large amount of money or any other
suspicious evidence is found, notify the
arresting agency or follow department policy
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2. When describing property, be specific as to
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a. Color
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b. Shape and Size
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d. Identifying characteristics
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e. Serial number
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f. Visible damage
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g. Emblems
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h. Design
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I. Inscription
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10.1.2. The student will be able to identify
guidelines for specific inmate property.
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A. Jewelry.
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1. Color of metal and/or stone
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a. Metal white, yellow
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b. Stone green, red, rose, etc. (Explain why
one never refers to precious metals or gems by
proper names in the description.)
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2. Stones and number of each (not the gem name).
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3. Shape or cut shape or cut of stone, physical
shape of watch, etc.
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4. Initials, inscriptions and dates quote the
exact initials or name (instead of describing the
articles by stating owner's name on same)
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5. Jeweler's inscription quote the exact
inscription
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6. Emblems (charms, pins, rings, watches)
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a. Lodges (e.g., Masonic, Elks, Knights of
Columbus)
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b. Service Clubs (e.g., Lions, Rotary, Kiwanis)
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c. Schools and societies (Fraternities,
Sororities, Nurses)
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d. Patriotic, military
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7. Design rings and pins (e.g., friendship,
clasped hands, flowers, torches, hearts, skull
and crossbones, animal heads, snakes, dogs,
horses).
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8. Descriptive characteristics peculiar to
certain types of jewelry
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a. Rings Mans, womans, or childs band (maybe
engraved or ornamental)
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b. Watches make (e.g., Quartz, Seiko, Timex,
Citizen, Rolex)
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engraved or set with stones, chain attached type
(e.g., pendant, lapel, wrist, pocket)
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c. Necklaces/pendants length kind color, and
number of strands the setting (plain or
ornamental) and type of clasp
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d. Brooches and bar pins plain, engraved, or
ornamental
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type of clasp
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e. Stick pins plain or ornamental, type of
clasp
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f. Bracelets width type of links solid,
flexible, or half- clasp safety chain or clasp
ornamental or plain
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g. Earrings type (e.g., screw, clasp, or
pierced), size, color (plain or ornamental)
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B. Clothing.
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1. Whether mans or womans.
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2. Color and pattern - examples solid color
(black), striped (black with white stripe), plaid
(gray and white plaid), checked (black and white
check)
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3. Size
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4. Maker's label, owners initials or name, and
their locations on the garment.
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5. Laundry or cleaner's marks
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6. Kind of material - examples tweed, cotton,
wool, silk, satin, velvet, rayon, nylon, orlon,
dacron
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7. Type and design - examples
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a. Men's suits double or single breasted
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b. Men's coats top coat (including overcoat),
jacket, raincoat, double or single breasted
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c. Womens dresses evening, street, house
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d. Womens coats full length, three-quarter
length, short
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e. Womens suits tailored
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8. Descriptive characteristics of specific
types of clothing
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a Examples
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(1) Mens suits two- or three-piece (coat,
vest, and pants, coat and two pairs of pants),
kind of lining
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(2) Mens coats trimming, lining, belted
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(3) Mens miscellaneous clothing shorts,
shirts, socks, ties, sweaters, shoes, scarves,
pajamas, jeans
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(4) Womens dresses one- or two-piece, plain,
flowered, figured, trimming (fur, lace, metallic,
contrasting)
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(5) Womens coats trimming, buttons, lining
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(6) Womens miscellaneous clothing underwear,
pajamas, stockings, shoes, socks, sweaters,
scarves, shawls, blouses, skirts, housecoats,
playsuits, slacks, jeans
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(7) Womens suits lining, number of buttons,
trimming
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(8) Furs (coats, neckpieces, muffs, skins) color
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9. General condition tears, patches, burns, etc.
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10.1.3 The student will be able to identity some
methods for completing an inventory form.
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A. Upon completing the inventory form, have the
inmate sign the form to acknowledge that the
inventory is true and correct
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B. If the inmate refuses to sign, have another
correctional officer or deputy witness the
refusal and sign the receipt
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C. The Jail officer must sign the receipt
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D. Route the signed receipt to the inmate's file
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10.1.4 The student will be able to demonstrate
the process of inventorying inmate property.