Welcome to Web Time Entry Training for Hourly and Classified Employees

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Welcome to Web Time Entry Trainingfor Hourly
and Classified Employees
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Introduction to Web Time Entry
Old Dominion University implemented Banner Human
Resources in January 1999 to process payroll
transactions. The University is now pleased to
provide its employees with online services via
Employee Self Service. The new online process
will allow employees to enter hours worked and
leave taken through Old Dominion Universitys
Web Time Entry Process.

• Entering Time on the Web allows you to perform
  the following tasks
• Enter and submit hours worked on a web time
  sheet
• Enter and submit leave hours taken
• View leave balances

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Banner Web Time Entry offers the following
advantages over our current payroll process

• The ability to access your web time sheet at your
  convenience, from any computer, with an internet
  connection, at any time of any day!
• The ability to check the status of your time
  sheet throughout the payroll process by logging
  into Employee Self Service.
• Increased accuracy as keyed data defaults into
  Banner directly from the web time sheet.
• Cost savings are realized through the elimination
  of paper time sheets and LARFS, by providing the
  self service approach to time entry.

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Employee responsibilities continued

• Exempt employees are responsible for recording
  exception time only (i.e., vacation or sick time)
  and compensatory leave earned via web time entry.
  If you do not take leave or earn compensatory
  leave for a given pay period, you must open your
  time sheet for that pay period and enter no
  leave taken in the comment section of the time
  sheet.
• You must submit your web time sheet for approval
  each pay
• period.

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Logging into Employee Self Service
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Employee Self Service Log In

• Open Internet Explorer (preferred browser for all
  SunGard SCT Banner products.)
• Navigate to http//www.leoonline.odu.edu.
• Click on Enter Leo Online News and Secure Area
  Click on Enter Secure Area

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Enter your ODU User ID and PIN Number Click
Login
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The Employee Self Service Main Menu will appear
next Click the Employee link
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On the Employee Menu Click Time Sheet
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The Time Sheet Selection screen appears, your
title, position number, department, and budget
code will appear. If you are employed in more
than one position choose the position you wish to
enter time for. The Pay Period and status of
your time sheet will also appear.
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If you are a designated Approver The Time
Reporting Selection screen appears Select Access
my Time Sheet by clicking on the corresponding
radio button under Selection Criteria - My
Choice. Click Select and proceed to the Time
Sheet Selection screen
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Time Sheet Statuses

• NOT STARTED You have not started your time sheet.
  It can be opened/started.
• IN PROGRESS You are in the process of entering
  your time for the pay period. It can be
  opened/edited.
• PENDING You submitted your time sheet and its
  awaiting approval from your supervisor. It cannot
  be edited by you.
• RETURNED FOR CORRECTION Your timesheet is being
  returned to you for correction. You are required
  to make corrections and to resubmit.
• APPROVED Your time sheet has been approved and
  ready for Payroll to process. It cannot be
  edited by you or your approver.
• COMPLETED Payroll received and processed your
  timesheet.

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After you have verified the information on the
Time Sheet Selection screen is correct.Click
Time Sheet to start entering time.
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Hourly Employees will only have the option to
enter Regular Pay
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Classified Non Exempt Employees will have the
option to choose several earnings.
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Classified Exempt Employees will have the option
to choose several types of leave taken or enter
compensatory leave earned.
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Click Enter Hours in the column for the date in
which you wish to enter time worked or leave
taken
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In the Hours field, enter the appropriate hours.
Click Save
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To continue entering hours for the remaining days
in the pay period Click NEXT at the bottom of the
Time Sheet.
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When you have completed your time sheet for the
entire pay period, click Preview to review
hours entered. If changes are needed click
Previous Menu
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If all hours for the entire pay period have been
entered correctly, click submit for approval
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You will be prompted to re-enter your pin to
certify time entered is true and accurate. This
is your electronic signature. Click Submit
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The screen will display a confirmation message.
To log off click Exit in the upper right hand
corner of the screen.
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You may access a complete detailed Hourly
and Classified Employee Training Guide
athttp//www.odu.edu/af/financeClick Web Time
Entry Coming Soon