So you want to do a presentation in the Council Chamber No problem, heres how

1
So you want to do a presentation in the Council
Chamber?? No problem, heres how

• Note If you are using the laptop to conduct your
  presentation, either save your presentation to a
  floppy disk or CD, or save it to the network by
  completing Step 7 before beginning.
• Open the cabinet to the left of the podium by
  unlocking the table top (cabinet keys can be
  acquired from Bob Avery or Bill Stockard.) Remove
  the top of this cabinet by lifting and sliding it
  down behind the overhead projector (see Figure 1a
  below). Open the cabinet doors and slide them
  back into the cabinet (Figure 1b). Remove the
  EPSON remote control from the cabinet.

a
b
Figure 1
2
Basic Setup

• Unlock and open the slim cabinet to the left of
  the projector cabinet. Turn on the power strip
  located on the floor inside. On the left side of
  this cabinet, there are two silver switches. Push
  the bottom switch upwards until the bottom of the
  overhead projector is level with the tabletop.
  Push the top switch up to lock the shelf into
  place.
• Turn on the remote control by moving the RC
  (remote control) On/Off switch to the On
  position.
• You will need to lower the projector screen. If
  you are facing the wall opposite the projector,
  the switch used to lower and raise the screen is
  located on the back left side of this wall. Press
  it all the way down to lower the screen.
• Open the front cover of the remote control. If
  your presentation requires a video cassette or
  the overhead projector, press Video and go to
  Step 6. For presentations using the laptop, press
  Comp 1 and proceed to Steps 7-12.

3
Overhead Projector Setup

• Lift the head of the overheard projector (Elmo)
  while pressing the gray Unlock button until
  its in an upright position. Next, lift Elmos
  tube lights into an upright position. Activate
  Elmo by pressing one of the LAMP buttons BASE
  On/Off for viewing overhead transparencies or
  Upper On/Off for paper displays (see Figure 2
  below).
• To play video cassette tapes, press Elmos AV1
  button and insert video cassette into VCR.
  Operate VCR using its own remote control.

Elmo Control Panel
LAMP
INPUT
BASE
UPPER
AV1
ON/OFF
ON/OFF
ON/OFF
Transparencies
Paper Displays
Figure 2
Video
4
Preparing to Use the Laptop

• If you chose not to save your presentation on a
  floppy or CD, you will need to use your own
  personal computer to save your presentation to a
  special folder on the network. This will allow
  you to access your presentation from the laptop
  in the Council Chambers.
• From within your presentation, click on the File
  Menu and Save As.
• Click on the pull down menu labeled Save In.
• Browse down the following folders
• My Network Places
• (see picture this page)
• Entire Network
• Microsoft Windows Network
• Ch
• Chfs
• Users
• Cclaptop
• Title your document with a name that you will
  remember and click Save.
• !!WARNING In this folder, all users have access
  to open, modify, and delete all files. Back-up
  your presentation on your own computer!!

5
Using the Laptop in the Council Chamber, 1

• In the Council Chamber, open up the cabinet
  directly under the podium and remove the laptop,
  mouse, and speakers (if your presentation
  requires sound). Place these items on top of the
  podium.
• Find the projectors video cable and power chord
  inside the cabinet (the chords are labeled with
  masking tape as Laptop Elmo Cable and Laptop
  Power Chord). Shift the cables up through the
  opening in the top of the podium. The connections
  for these cables are located in the far right
  corner of the laptop if you are looking at it
  from the back, (see Figure 3 below). Connect the
  power chord to the laptop. Plug the video cable
  into the laptops video (monitor) port and
  tighten the screws.

Laptop Power Chord
Laptop Elmo Cable
Figure 3
6
Using the Laptop, 2

• Connect the mouse and speakers (if you require
  sound) into the laptop. The mouse connection is
  at the back of the laptop. The speaker port is on
  the right side of the laptop with a picture of
  headphones over it. Also plug the speakers into
  the power strip inside the cabinet.
• Open the laptop by pressing the latch on the
  front.
• If you require sound, turn on the speakers using
  the volume dial on the speakers. Using the
  projector remote control from Step 5, turn the
  projector on by pressing the Power button.
  Secondly, turn on the laptop by pressing the
  power button located at the very top of the
  keyboard (see Figure 4 below).

Power
Figure 4
7
Using the Laptop, 3

• Open the front cover of the remote control and
  press Comp 1. You should now see the log-on
  screen of the laptop being projected to the wall.
  If not, press and hold the Fn key and hit the
  F8 key until you see the log-on screen appear
  on both the laptop and projector screen.
• Note Be sure that the lens cap of the projector
  has been removed.

• Log-in to the laptop
• User name cclaptop
• Password cc
• Log on to TOWN
• If you have saved your presentation to floppy or
  CD, proceed to Step 16. If you have saved your
  presentation to the network folder cclaptop,
  proceed to Step 17.

8
Using the Laptop, 4

• Insert your CD or floppy disk into the
  appropriate drive on the laptop (see Figure 5
  below). Double click on My Computer and open
  the floppy or CD icon. Open up your presentation
  and you should be ready to go! After presenting,
  see Step 18.
• To access the presentation which you saved to the
  network, open the My Computer icon on the
  laptops desktop. Double click on the icon
  labeled cclaptop on \chfs\users (U). Double
  click on your file.

Figure 5
9
Closing up

• Please clean up work area.
• Shut down laptop and close the lid.
• Unplug all chords from laptop.
• Put items (mouse, speakers, laptop) into the
  podium cabinet.
• Power off projector using EPSON remote.
• Turn off EPSON remote and place inside projector
  cabinet.
• Push down Elmos tube lights, and then the head
  using the gray Unlock button.
• Replace the lens cap on the projector.
• Lower the projector shelf all the way down.
• Close the projector cabinet doors and pull the
  cabinet top closed.
• Turn off the power strip in the slim cabinet.
• Lock all cabinets and table top.
• Thanks!

If you have questions or comments, contact Mona
Nazir at mnazir_at_townofchapelhill.org, 968-2888
ext. 338