Fraud and corruption prevention online tools and techniques

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Fraud and corruption prevention on-line tools
and techniques

• Dr Robert Lang
• Chief Executive Officer

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Background

• In 2003 the Foreshore Authority commenced a
  program of using on-line tools to assist in fraud
  and corruption prevention measures by
• raising awareness
• improving management
• enhancing implementation
• improving monitoring and
• improving reporting.

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On-line technologies

• Innovative and cost effective.
• Centrally manage resources across multiple sites.
• Ensure consistency and ease of access to staff.
• Automatic cross-checking.

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On-line access to Resources

• The Authoritys intranet contains a resource
  centre where all policies, procedures and
  guidelines can be searched and accessed.
• Electronic documents contain links to other
  relevant information and Government websites.

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On-line access to fraud and corruption resources
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On-line gift and benefit register

• Enables employees to enter details of gifts and
  benefits.
• Based on the gift and benefit flowchart developed
  by ICAC.
• Contains automated workflows with sound reporting
  and audit trail.

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On-line Gift and Benefits Register
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On-line Declaration of Interests

• Employees can report perceived or actual
  conflicts of interest.
• Automatically forwarded for assessment and
  further action if required.

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On-line procurement system

• Developed in-house to meet procurement
  requirements.
• Complies with NSW Government Procurement
  guidelines.
• Integrated with financial management system and
  delegations.
• Allows detailed reporting on transactions and
  exceptions.

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On-line procurement system
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Pop-up alerts and on-line policies

• To assist with raising awareness of fraud and
  corruption prevention initiatives, pop-up
  messages and images appear when accessing the
  corporate intranet.
• Fraud and Corruption prevention and reporting.
• Key fraud and corruption policies and updates.
• Staff must electronically accept the policy.

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Pop up alert for Code of Conduct
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Code of Conduct acceptance confirmation
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Third party on-line tools

• The Authority uses a number of proprietary tools
  developed by the Authoritys internal auditors
  Deloitte to complement in-house measures.
• Dtect monitors transactions in the financial
  management system.
• Dtermine, was used by the Authority to deploy the
  NSW Audit Offices Fraud Health Check Survey.

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Ethics workshops

• Ethics workshops are conducted for all staff on a
  regular basis and are available to both new and
  existing employees. The on-line initiatives are
  designed to complement these.
• The workshops are designed to raise employee
  awareness of fraud and corruption prevention
  initiatives in the Authority, including education
  about the Code of Conduct and expected behaviour.
• The workshops include role-plays of hypothetical
  conflict of interest situations.

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Benefits of on-line tools

• Increased awareness.
• More easily manage and monitor its fraud and
  corruption measures.
• Reduced administrative overheads associated with
  keeping records on fraud and corruption.
• Easily accessible audit trail.
• Automatically check and identify activities that
  may warrant further investigation for fraud or
  corruption.
• Centrally manage the dissemination and control
  version of documents more effectively and
  efficiently.

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Questions?