EXTREME MAKEOVER

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EXTREME MAKEOVER

• OR GENTLE REMODEL

Linda Demmers Infopeople 2006
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The problem with my library is..
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The Four Rs

• Renovation
• Refurbishment
• Remodel
• Repurpose

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Why Remodel?

• Good site
• Intermediate solution
• Immediate solution
• No funds available
• Building has good bones
• Use is down need some pizzaz!
• 25 rule
• Building is fairly new

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Facility Assessment

• Space
• Site
• Location
• Facility analysis
• Reuse potential
• Cost analysis

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Seven Steps From Need to Action
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Furniture inventory Equipment inventory Stack
capacity Facility documentation Facility analysis

• Use data
• Output measures
• Collection data
• User survey
• Demographics
• Plan of Service
• Technology Plan

IDENTIFY THE NEED
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• Service requirements
• Collection requirements
• Staff requirements
• Space Requirements

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Space Planning Simplified

• Furniture, Equipment and Shelving occupy
  assignable space -- Space for the footprint of
  the object and enough area around it to use it.
• Everything else is non-assignable.

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Determining Square Footage

• Table - for a 4 X 6 ft table
• 3 ft behind chairs
• 2 feet by side of table
• Total - 10 X 10 100 sq feet
• Single Faced Shelving
• 1 X 3 ft shelf plus 3 feet of aisle in front
• Total - 3 X 4 12 sq ft
• Double Faced Shelving
• 2 X 3 ft shelf plus 1 ½ feet of aisle front and
  back plus room for a side aisle
• Total 18 sq ft

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Planning for Collections

• Identify Number of volumes
• Select Type of shelving
• Capacity per shelving unit for this type of
  volume/media item
• Calculate the of units required
• Multiply of units by square feet per section

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• Explore all options
• There are no bad ideas
• Nothing is impossible
• Yet

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Youre Sitting on a Gold Mine

• 10,500 square foot branch library
• Good location
• Ample parking
• Cost in 2005 dollars
• 6,033,000

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Costs to House Your Program

• Replacement value of space for one mystery novel
• Building construction 15.90
• Plus the fees 21.20
• Plus the stacks 29.15
• Plus the land value 34.45

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• Replacement value of space for one vertical file
  cabinet
• (15 to 18 square feet)
• Building construction 4,200
• Plus the fees 5,600
• Plus the F E 7,700
• Plus the land value 9,100

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• Finding Space
• Somethings gotta give
• Location, location, location
• Making trade-offs

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Analyze Existing Space

• Is it being used efficiently?
• Are you getting a good return for your
  space/money?
• Where can you find space?

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Maximizing Use of Space Collections

• Longer ranges
• Fewer aisles
• Higher stacks
• Narrower aisles

• Compact shelving
• Double shelve
• Fore-edge shelving
• Adding shelves to uprights
• Microfilm

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Housing Collections

• Inefficient
• Low stacks
• Short ranges
• 9,000 Reference vols.
• 72 DF units _at_ 45 high
• Ranges _at_ 2 sections
• 2,200 square feet

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Additional space savings 616 square feet

• More Efficient
• Low stacks
• Longer Ranges
• 9,000 Reference Vols.
• 72 DF units _at_ 45 high
• Ranges _at_ 6 sections
• 1,584 square feet

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• Even More Efficient
• 9,000 Reference Vols.
• 25 DF units _at_ 45 high
• 25 DF units _at_ 90 high
• Ranges _at_ 6 sections
• 1,080 square feet

Additional Space savings 504 square feet
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• Most Efficient
• 9,000 reference vols.
• 36 DF units _at_ 90 high
• Ranges _at_ 6 sections
• 504 square feet

Additional Space savings 576 square feet
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• Hybrid Version
• 9,000 Reference vols.
• 72 DF units _at_ 90high
• 1,100 square feet

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Maximize Use of Current SpaceFurniture and
Workstation

• Furniture Technology Workstations
• Match items
• Pods
• Ganged together
• Counters on walls

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Somethings gotta giveMaking Difficult Decisions

• Review Plan of Service
• Review Output Measures
• Circulation/Turnover rate
• General attendance/Headcounts
• Program attendance
• What isnt paying its way?

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The Ultimate space saver..
..Get rid of it!

• Telephone books
• Spinners
• Reference materials available on-line
• Multiple copies of books
• Shelf sitters
• Tax forms
• Service desks

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Trading off Space Equivalents

• One technology workstation 672 volumes
• One vertical file 336 print volumes
• One lounge chair One technology workstation
• One table for four 1,344 print volumes

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Architectural Scale

• 1/16
• 1/8
• 1/4
• 1/2

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Its Not Just the Space.

• Adjacency
• Acoustics
• Floor loading
• Light and Lighting
• Security
• Ventilation
• Accessibility
• Technology Infrastructure

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• How much space do you need?
• How much space do you have?
• Is it in the right location?
• Is it the right kind of space?
• What improvements will be necessary?
• What will each option cost?

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• Detailed architectural studies
• Refined cost estimate
• Look for pitfalls
• Compare costs and trade-offs

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Project Pitfalls and Red Flags

• Code Compliance
• HVAC
• Hazardous materials
• Historic preservation issues
• Lighting
• Density
• Unrealistic schedule
• Unrealistic budget (ouch!)

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• Architectural Plans
• Cost Estimate
• Schedule
• Detailed Plan for Implementation