Records Management in Ontario - Key Benefits for Human Resource Departments

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Records Management in Ontario

• Key Benefits for Human Resource Departments

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Records Management in Ontario

• Records management in Ontario helps human
  resource departments avoid drowning in paper.
• Processes such as recruiting, hiring, employee
  reviews and benefits management create tremendous
  amounts of paper.
• Processes such as recruiting, hiring, employee
  reviews and benefits management create tremendous
  amounts of paper.

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Records Management in Ontario

• Without a digital backup, companies risk losing
  this crucial information.
• Compliance also becomes a major issue for records
  management in Ontario.
• Regulatory acts affecting human resource
  departments include

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Records Management in Ontario

• Health Insurance Portability and Accountability
  Act (HIPAA)
• Family Educational Rights and Privacy Act (FERPA)
• Fair and Accurate Credit Transactions Act (FACTA)
  
• Family and Medical Leave Act (FMLA)

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Records Management in Ontario

• The Overwhelming Volume of Paper
• Few departments, if any, within an organization
  manage such an enormous amount of paperwork as
  human resources.
• This overwhelming volume prevents human resource
  personnel from working on more important tasks.
• Instead, HR staff often becomes consumed with
  managing paper.

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Records Management in Ontario

• Its not uncommon for an employee personnel file
  to contain dozens of records.
• From the date of hire, an employee file continues
  to grow.
• The longer an employee stays on the job, the
  bigger the personnel file.

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Records Management in Ontario

• Examples of some of these records include
• Applications
• Resumes
• Recruiting
• Insurance
• Benefits
• Workers Compensation
• Performance Reviews
• Payroll
• And more

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Records Management in Ontario

• Records Management in Ontario Boosts Department
  Performance
• The goal of records management in Ontario is to
  lessen the paperwork burdens so human resource
  professionals can focus instead on managing
  people.

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Records Management in Ontario

• Records management creates meaningful benefits
  that enhance department operations, including
• Cost Reductions
• Time Improvements
• Security Enhancements
• Compliance Improvements

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Records Management in Ontario

• Transitioning to Records Management in Ontario
• The first step in transitioning to a records
  management system in Ontario is to assess the
  applications and processes currently in place.
• Any new system should easily integrate within
  your current environment.

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Records Management in Ontario

• You should not have to recreate entire department
  processes to fit a new system for records
  management in Ontario.
• A records management system should fit within
  your human resource operating environment.
• You should not have to change how you do business
  to adapt to a records management application.

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Records Management in Ontario

• Records management in Ontario creates a more
  efficient human resource department with less
  paper shuffling.
• By reducing the time employees spend on low-level
  tasks, automated records management allows
  personnel to work on more essential tasks.

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for MES
  Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about Records
  Management in Ontario, visit http//www.mesltd.ca/
  service.html?id16