A TexasSized Collaboration: The TexShare Card and Loan Star Libraries Programs

1
A Texas-Sized CollaborationThe TexShare Card
and Loan Star Libraries Programs
Ann Mason Wendy Clark Texas State Library
Archives Commission
2
Introduction

• Wendy Clark, State Grants Administrator, Library
  Development Division
• Ann Mason, TexShare Coordinator, Library
  Resource Sharing Division

3
Logistics

• Number of sites
• Questions
• Microphones
• Packets
• Evaluations
• CE Certificates

4
Objectives

• Gain a basic understanding of the Loan Star
  Libraries and TexShare Card programs
• Learn how the TexShare Card program assists
  Texas academic and public library users
• Learn how to make positive impact in your
  communities by participating in the programs

5
Agenda

• TexShare Overview
• TexShare Card program
• Break
• Programs inter-relationship
• Loan Star Libraries overview
• Loan Star Libraries grant management

6
Questions?
7
TexShare Consortium Overview

• Statewide library resource sharing consortium
• Participating institutions are the 700 academic,
  public, medical libraries in the state
• TexShare is a program of the Texas State Library
  Archives Commission (TSLAC) in partnership with
  Texas libraries
• TexShare services are designed to help each
  member library fulfill its unique mission
• TexShare is a member-driven program

8
TexShare Programs Services

• TexShare Card Program
• TexShare Database Program
• K-12 TexShare Database Program
• Library of Texas Service
• TExpress Courier/ILL Program
• TexShare Education Services
• TexShare Communications

9
TexShare Benefits

• Offers significant cost savings to individual
  libraries
• Delivers quality information resources that
  enhance education, health, and economic well
  being across Texas
• Enables information exchange among all Texans to
  ensure lifelong learning

10
TexShare Benefits, cont.

• Statewide purchasing of electronic databases
  ensures the lowest price to maximize the
  purchasing power of library budgets
• Reduces the cost of transporting library
  materials around the State

11
TexShare Card Program

• The TexShare card program is a reciprocal
  borrowing program. Its designed to allow the
  registered users of participating TexShare member
  institutions to directly borrow materials from
  the libraries of other participating
  institutions. Registered users obtain a TexShare
  Card from their home library before checking out
  materials from other participating libraries.

12
Key Points

• Card program is free (supplies are furnished)

13
Key Points

• Libraries are allowed to set their own lending
  policies for TexShare borrowers, which may differ
  from those in place for local patrons

14
Key Points

• Library loss rates are less than 0.5

15
Key Points

• Over 500 public academic libraries participate
  in the TexShare Card Program

16
Key Points

• Public libraries who participate benefit in Loan
  Star funds

17
Impact on Your Community

• Program directly benefits your patrons, who can
  visit other libraries throughout the state

18
Impact on Your Community

• Enables information exchange among all Texans to
  ensure lifelong learning

19
How Do I Join?

• Read the TexShare Card Program Agreement.
• Designate your TexShare Card Program Liaison.
• Complete the online application form.
• After you complete the form, a screen will
  appear that verifies the registration. You will
  also automatically be sent to the TexShare Card
  Program Participation Agreement form.
• Print out the TexShare Card Program
  Participation Agreement form.
• Be sure the form is signed and mail it to the
  address on the form.

20
TexShare Card
21
TexShare Card Brochure
22
How Do I Issue a TexShare Card?

• Registered patron or staff member at your
  library
• Patron in good standing
• Include expiration date (1 year)

23
How Do I Honor a TexShare Card?

• Ask for photo ID
• Check expiration date
• Either issue one of your cards
• Or validate TexShare card with a barcode enter
  user information in your system

24
Sample Press Release

• Included in your packet
• Name of Town Residents now have Access to
  Materials at more than 500 libraries throughout
  Texas
• TexShare Card Program has greatly expanded
  services to all who use the Library
•  Library patrons are now free to borrow
  materials from library collections all across
  Texas by using a special library card called the
  TexShare card. The card is accepted in a wide
  variety of public and academic libraries,
  allowing borrowers in good standing access to
  hundreds of books, videos, CDs and other
  materials. There are no fees attached to the
  TexShare Card.
•  To qualify for a TexShare card, one must be a
  registered library cardholder in good standing of
  the Library. Once issued, TexShare cardholders
  must observe the lending policies of
  participating libraries. More than 500 hundred
  libraries in Texas currently participate in the
  TexShare Card program.
•  The value and uniqueness of the TexShare card
  allows libraries to offer infinitely more
  resources to many more people not only in Name
  of Town, but people throughout Texas. A library
  card from Library, in combination with the new
  TexShare Card, is your ticket to a powerful
  network of library resources in Texas. To learn
  which libraries participate in the TexShare Card
  program, visit http//www.texshare.edu/generalinfo
  /about/programs.html.
•  The TexShare card is a component of TexShare, a
  service from the Texas State Library and Archives
  Commission that encourages cooperation and
  resource sharing between Texas libraries to
  fulfill the information needs of all Texans.
•  In addition to the TexShare card, the Library
  also offers additional paragraph
• about your services.

25
Questions?
26
Break
27
TexShare Card vs. Loan Star Libraries

• TexShare Card Program is a reciprocal borrowing
  program that allows registered users of
  participating academic, public medical
  libraries to directly borrow materials from the
  libraries of other participating institutions
  administered by the Library Resource Sharing
  Division
• Loan Star Libraries is a direct state aid
  program that supplements local funding to
  strengthen public libraries statewide
  administered by the Library Development Division

28
Loan Star Libraries Overview

• Now in its fifth year, Loan Star Libraries is the
  direct state aid grant program for Texas public
  libraries.
• Loan Star Libraries is predicated on a
  partnership between the state of Texas and local
  communities.

29
Program Eligibility

• All legally established public libraries in Texas
  that meet the Minimum Standards for Accreditation
  of Public Libraries in the State Library System
  are eligible to receive funding under the Loan
  Star Libraries program.

30
Program Formula

• The amount of money a library receives depends
  on
• Amount of the Loan Star Libraries appropriation
• Number of eligible public libraries
• Local expenditures for the operation and
  maintenance of the library
• Presence of non-resident fees or participation
  in TexShare Card Program

31
Funding Levels

• 3 levels of funding with built-in incentives to
  encourage public libraries to offer statewide
  access
• Level 1 highest funding level - library does
  not charge a non-resident fee, which means they
  agree to serve any Texas resident on an equal
  basis (dont need a TexShare Card to borrow
  materials)
• Level 2 second highest funding level - library
  participates in the TexShare Card program and
  charges a non-resident fee
• Level 3 lowest funding level - library does not
  participate in the TexShare Card program and
  charges a non-resident fee

32
Loan Star Libraries2006 Facts



Total Loan Star Libraries


534


33
Grant Program Management
Loan Star Libraries is a state funded grant
program.

• Grantees must do performance and financial
  reporting to remain in good standing.

34
Program Web Site
35
Performance Reporting
36
Financial Reporting
37
Annual Status Update
38
Grant Management Key Points

• State aid can be used for any public library
  operating expense

39
Grant Management Key Points

• Libraries should be able to
• document impact to their communities (in most
  cases)

40
Grant Management Key Points

• Loan Star Libraries funds are intended to
  supplement, not replace, local funding.

41
Remember

• If your library states that they serve
  non-residents for free, then library services to
  Texas residents must be offered on the same basis
  as services to resident customers.

42
Impact on Your Community

• LSL provides incentives for libraries to expand
  access to their libraries.
• From FY2002 to FY2006, 101 Texas public
  libraries dropped their non-resident fees.
• 80 of Texas public libraries now do not charge
  non-residents to use their library. 

43
Impact on Your Community

• Loan Star Libraries has impacted Texas
  communities in many ways
• Libraries offer additional service hours,
  materials, special programming, ESL workforce
  training projects, and services that otherwise
  they could not fund

44
Sample Press Release

• Included in your packet
• Library Name receives a amount grant through
  Loan Star Libraries
• City - The Library Name recently received a
  amount grant from the Texas State Library and
  Archives Commission through Loan Star Libraries,
  the direct state aid program for Texas public
  libraries.
• The Library Name plans to use the grant to
  describe improvement and how it will benefit
  residents in your community. According to
  Library Director Name, quote about how you
  feel about receiving the grant, how the funding
  addresses a need the library has had, etc..
• Each year Loan Star Libraries grants fund about
  535 public libraries across the state. Libraries
  can use the funding however they wish, with few
  exceptions, to meet the needs of their
  communities. Notes State Librarian Peggy D. Rudd,
  "Loan Star Libraries represents the states
  investment in the educational and cultural
  enrichment that public libraries provide." Now in
  its fifth year, Loan State Libraries has
  distributed almost 14 million to Texas public
  libraries.
• The Library Name offers a variety of services.
  Additional paragraph outlining those services,
  hours of operation, etc..

45
Questions?
46
More Information

• TexShare Card Program Web page
• http//www.texshare.edu/programs/card/
• Email texshare_at_tsl.state.tx.us
• Loan Star Libraries Web page
• http//www.tsl.state.tx.us/ld/funding/loanstar/
• Email wendy.clark_at_tsl.state.tx.us

47
Wrap-Up

• Evaluations
• CE Certificates