DOD EMALL INITIATIVE Small Business Forum July 7, 2005 What

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DOD EMALL INITIATIVE
Small Business Forum July 7, 2005
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What is the DOD EMALL Initiative?

• A NAVFAC initiative fully supported at ROICC
  Pearl Harbor
• Web-based ordering of services
• Clients prepare requests for services directly to
  the Contractor
• Pre-priced IDIQ line items from existing NAVFAC
  contracts
• Contractor payment via Government Purchase Cards
  (GPC), no invoice processing
• Does not include Firm Fixed Price Work
• FSC services include Grounds Maintenance,
  Custodial Services, Refuse Collection, Pest
  Control, Housing Maintenance, etc.
• NAVFACs required ordering method for IDIQ
  services lt100K
• DOD EMALL is the platform used to implement this
  initiative (www.emall.dla.mil)

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Benefits

• CLIENT
• SPEED Faster contractor response
• Direct communication with contractor
• Quick and easy order modification
• Reduced paperwork
• Request forms, funding documents, DD1155 task
  orders
• May reduce contracting office costs
• Complete order history available

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Benefits

• NAVFAC Hawaii
• SPEED - Improved client satisfaction
• Greatly reduced effort on low dollar,
  non-technical, orders
• Improved focus on higher dollar, higher risk,
  actions
• Contractor
• SPEED Ability to receive orders and schedule
  work quickly
• SPEED Quick payment, improved cash flow

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DOD EMALL Requirements

• Two actions are required before you can receive
  and process DOD EMALL orders
• Establish a Supplier Account on www.emall.dla.mil
• Purchase Decryption Software
• www.pgp.com

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Encryption Software

• PGP is an encryption/decryption software used by
  DOD EMALL to securely send Orders via Email
• To Purchase PGP
• Logon to www.pgp.com
• Shop Choose PGP Desktop Products / PGP Personal
  Desktop
• Checkout and complete order by entering all your
  information
• Upon completion of transaction you will receive
  an email from PGP Corporation, which includes a
  link to download your purchased product(s).
• PGP set up (Public Key Private Key)
• To receive encrypted orders from DOD EMALL, you
  must send your public key to carla.govier_at_dla.mil
  (one time). Your private key, however should
  never be given to others.

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Status NAVFAC Hawaii

• Deployed Contracts
• Pearl Harbor Housing Maintenance
• Oahu Car Cleaning Service
• Refuse, Industrial
• Grounds Maintenance, Pearl Harbor
• Grounds Maintenance, Camp Smith
• Grounds Maintenance, MCBH
• Refuse, Housing
• Locksmith Services
• Towing and Recovery Services
• Custodial Services, Various Areas
• Custodial Services, Pearl Harbor
• Custodial Services, Secured Buildings
• Elevator Maintenance
• Housing Tree Maintenance
• Family Housing Maintenance
• Air Compressor Maintenance

• Upcoming Deployments
• Grounds Maintenance, West Oahu
• FI Bridge Maintenance
• Auction Services
• IDIQ Construction

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Clauses, Terms, and Conditions

• 52.232-36, Payment by Third Party
• 52-232-37, Multiple Payment Arrangements
• 252.232-7009, Mandatory Payment by
  Government-wide Commercial Purchase Card
• NAVFAC Contract Terms for e-FSC Use and Support,
  Contractor Support of Electronic Facilities
  Support Contracting (e-FSC)

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Contractor Support of Electronic Facilities
Support Contracting (e-FSC)

• The contractor is required to offer IQ pre-priced
  line item services to authorized Government
  personnel when they are ordering the work
  directly via the Government Purchase Card (GPC)
  program. When receiving GPC orders against
  Section B, the contractor shall provide the
  supplies and services at the offered price
  without additional markup or handling fee.
• The contractor agrees to accept and process
  electronically submitted GPC orders for IQ
  services, including those orders issued through
  the DOD EMALL. The DOD EMALL is a U.S. Government
  (USG) owned and operated web-based ordering
  system that enables any Department of Defense
  (DOD) or Federal activity to search for and order
  goods and services. Authorized GPC users will
  receive approved accounts on DOD EMALL to view
  and order IQ line items. The current list of GPC
  users authorized to place orders with the
  contractor for services will be furnished by
  letter to the contractor from the Contracting
  Officer.
• The contractor is required to receive electronic
  IQ orders from the DOD EMALL using 128-bit
  encrypted email. The contractor agrees to
  purchase, install, and utilize the most recent
  version of PGP Personal software, or a comparable
  solution, for the purpose of decrypting order
  notification emails from the DOD EMALL.
• The contractor shall post updates on order
  delivery schedule and performance to the DOD
  EMALL in a timely manner.
• The contractor shall track quantities and report
  total ordered quantity in DOD EMALL and approved
  DD 1155s by line item number each month and
  year-to-date. The report shall be due to the
  Contracting Officer by the fifth day of each
  succeeding month. The contractor must track and
  report when total dollar value of all orders from
  both GPC purchases and DD 1155s exceed 75 of the
  combined Section B Pre-Priced Line Item
  quantities.

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DOD EMALL Overview (Update an Order status)
Logon to DOD EMALL
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DOD EMALL Overview (Update an Order status)
Click to view Your Orders
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DOD EMALL Overview (Update an Order status)
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Add Order Status
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Add Order Status
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Add Order Status
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DOD EMALL Overview (Update an Order status)
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DOD EMALL Support

• Contracting Officer for contract issues
• AQ13 for EMALL information
• Deanne Takushi, deanne.takushi_at_navy.mil
• Karen Sakuda, karen.sakuda_at_navy.mil
• Tanya Sadler, tanya.sadler_at_navy.mil
• DOD EMALL Help desk for EMALL issues
• 1-888-352-9333
• dod-emallsupport_at_dlis.dla.mil