Implementing an Integrated Environmental, Safety, and Occupational Health Management System (ESOHMS) at the Defense National Stockpile Center

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Implementing an Integrated Environmental, Safety,
and Occupational Health Management System
(ESOHMS) at the Defense National Stockpile Center

• James D. Wood, P.E., EMS-LA
• Stephen W. Surface, EMS-PA
• Mary L. Davidson
• Linda L. Baetz, EMS-LA

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Why do EMS?

• Executive Order 13148 - Requires all Federal
  Agencies to implement an environmental management
  system (EMS) at appropriate facilities by 31 Dec
  2005.
• DOD Policy Memorandum (5 Apr 2002) - , Requires
  Military Services and DOD Agencies to implement
  EMS per Executive Order 13148.

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What is DNSC?

• Defense National Stockpile Center (DNSC)
• Defense Logistics Agency (DLA) Field Activity
  (part of DOD)
• DNSC stores National Defense materials

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DNSC Background

• Defense National Stockpile Center (DNSC)
• Field Activity of Defense Logistics Agency
• Headquartered at Ft. Belvoir, Va.
• 9 Staffed Depots and 39 storage locations
• DNSC operates the National Defense Stockpile
  Program
• Store and sell metallurgical ores and materials
• Program established in 1940s to lessen U.S.
  dependence on
• foreign sources in times of war or national
  emergency.

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Initial DNSC Strengths

• Strong Support from Top Management
• Integrated Business Practices (i.e., ESOHMS)
• Knowledgeable ESOHMS Coordinator
• Enthusiastic Cross-Functional Team

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ESOHMS
Its not quite as easy as this!
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But also not as tough as this!
ESOHMS
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DNSC ESOHMS Policy

• ESOHMS Policy -- Top Management BUY-IN!!
• ESOHMS Policy -- Focal Point for the DNSC
  Management System.
• ESOHMS Policy -- Communicating the Policy

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Implementation Team

• Selection of Team Members
• Team Members from every Facet of DNSC
• Team Members from All Levels of DNSC (HQ and
  Depots)

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Implementation Team Training

• Outside Trainers (RAB-certified EMS auditors)
  used to Train Implementation Team Personnel
• Training Included Development of Aspects and
  Impacts Analysis

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Aspects and Impacts

• Environmental Aspect Element of an
  organizations activities, products or services,
  which can interact with the environment.
• Environmental Impact Any change to the
  environment, whether adverse or beneficial,
  wholly or partially resulting from and
  organizations activities, products, or services.

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ESOHMS Continual Improvement
Management Review
Act

Check
Environmental Policy
Checking Corrective Action
Planning
Do
Implementation Operation
Plan
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DNSC Next Steps

• Conducting an Internal Audit
• Having an Internal Auditor Significantly Helped
  to Further Define ESOHMS.
• Preparing a Corrective Action Plan to Track
  Completion of Required Changes

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Training Phased Approach

• Train Top Management
• Train Implementation Team
• On-site Training of ALL Field Personnel
• Training Manual
• Continual Awareness (posters, etc.)

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Logo and Motto

• I am the key

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Continual Improvement

• ESOHMS Built on Existing DNSC Programs
• DNSC Aspects and Impacts Linked to Goals and
  Objectives
• Continual ESOHMS Revisions (in preparation for
  final conformance audit)

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DNSC ESOHMS Conformance Audit

• USACHPPM Selected for Final Conformance Audit
  (Familiar with DNSC Facilities and had
  RAB-certified EMS Lead Auditors)
• USCHPPM Conducted Conformance Audit at DNSC HQ
  and 3 Depots (7-17 Jul 03)
• USACHPPM Issued Audit Report - 16 findings of
  minor nonconformance 1 observation (2 Sep 03)

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Post-Audit Actions

• DNSC Concurred with USACHPPM Audit Findings
• DNSC Modified ESOHMS Provided Corrective
  Action Documentation to USACHPPM
• USACHPPM Concurred with DSNC Corrective Actions
• Certificate of ISO 14001 Conformance Issued (Oct
  03)

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Lessons Learned

• Keep Everyone Focused
• Stick to the Implementation Schedule
• Maximize Positive Reinforcements
• Recognize Results (e.g., DLA HQ ceremony for DNSC
  HQ Depots)

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Summary

• DNSC Integrated Systems Approach to Stockpile
  Management ESOHMS
• Top Management Support/Buy-in is Key
• Effective Training Adhering to Implementation
  Schedules are Critical
• Use of RAB-Certified EMS Auditors (e.g.,
  USACHPPM) Adds Credibility to ISO 14001
  Conformance Declaration

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Questions?