The Future of Microfilming

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The Future of Microfilming
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THE FUTURE OF MICROFILMING
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Microfilming

• For decades, companies have relied on
  microfilming technologies to preserve their
  important documents.
• However, todays digital world has brought the
  future of microfilming to a crossroads.
• Newer, more affordable and easy-to-use
  alternatives have caused many businesses to
  reassess their options.
• Unfortunately, microfilming has become a
  burdensome project for companies relying on it to
  protect their valuable information.
• When compared to most digital document management
  equipment, microfilm equipment is pricey.
• Furthermore, companies spend a good portion of
  their annual budgets maintaining and repairing
  this equipment.

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Microfilming

• Microfilming technology also takes an inordinate
  amount of time to manage.
• For example, you wont be able to quickly look
  something up on film.
• Information will take a lot longer to retrieve
  than what youre used to.
• If an executive needs data prior to making a
  decision, company performance can be adversely
  affected.
• Or if a customer is waiting for information
  stored on film, the delayed response will not
  bode well for your satisfaction levels.
• These examples represent just a few challenges
  companies face with microfilm equipment.
• The transition away from microfilming to digital
  document management solutions will only
  accelerate in the near future.

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Microfilming
WHY COMPANIES SWITCH FROM MICROFILM

• When you compare the benefits and cost
  efficiencies of a document scanning and
  management solution, youll find it a very viable
  microfilming replacement.
• These solutions can scan, index, archive and
  share your documents instantly.
•  
• Businesses switch from microfilming to digital
  document management for many reasons, some of
  which include
•  
• You can retrieve information in seconds.
• You dont have to pay for costly maintenance and
  repair charges on outdated microfilming
  equipment.
• Quality control isnt delayed. Microfilming
  requires you to fill, process and inspect a roll
  before you determine if it contains errors or
  missing documents.
• Workflow options on digital solutions allow you
  to automate manual business processes.
• Digital solutions provide secure back-ups of
  information that are available to everyone.
• You eliminate the office space previously devoted
  to storing microfilm equipment and paper files.

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Microfilming
WHAT MICROFILM REPLACEMENT SOLUTION SHOULD YOU
GET?

• A good microfilm alternative should be more than
  a basic search and retrieve software solution.
• You should consider something more robust that
  includes outsourced back-file document scanning,
  document management software, customized workflow
  processes, businesses process management,
  existing systems integration and more.
• Your selection should help you move from
  microfilming to digital quickly, easily and
  affordably.
• A good solution must include a complete document
  management system, such as the hardware, software
  and training.
• In terms of cost, the purchase or lease option
  will be significantly lower than a microfilm
  system costs to maintain each year.
• The best way to migrate from microfilm to digital
  document management is to work with a
  professional document management company.

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Microfilming
WHAT MICROFILM REPLACEMENT SOLUTION SHOULD YOU
GET?

• If your organization is using dated microfilm
  technology to store, retrieve and archive
  important information, a proven provider can help
  upgrade your system.
• Your goal is to make a smooth transition so you
  save time and resources.

• MES Hybrid Document Systems is Canada's leading
  document scanning services company.
• For nearly 40 years, MES Hybrid Document Systems
  have been providing document management and
  document scanning services in Ontario.

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About the Author
Kevin D'Arcy is VP of Sales and Marketing for MES
Hybrid Document Systems, Ontario's leading
document scanning and document management
supplier. For more information about The
Future of Microfilming, visit http//www.mesltd.c
a.