Federal Real Property Asset Management Initiative

1
Federal Real Property Asset Management
Initiative
2
EO 13327

• EO 13327
• Promoted efficient and economical use of the
  Federal governments real property assets
• Created Federal Real Property Council (FRPC) and
  the Senior Real Property Officer (SRPO) position
• Directed SRPOs to develop and implement an
  agency asset management planning process/agency
  asset management plan (PBS lead role)
• Directed development of performance measures
• Directed establishment of a governmentwide real
  property inventory database to achieve savings
  (OGP lead role)
• Note OGP and PBS working jointly to
  implement EO through ongoing support to the FRPC,
  Committee meetings, and working group
  assignments.

3
FRPC Guiding Principles

• Support agency missions and strategic goals
• Use public and commercial benchmarks and best
  practices
• Employ life-cycle cost-benefit analysis
• Promote full and appropriate utilization
• Dispose of unneeded assets
• Provide appropriate levels of investment
• Accurately inventory and describe all assets
• Employ balanced performance measures
• Advance customer satisfaction
• Provide safe, secure and healthy workplaces

4
FRPC Committees

• Asset Management chaired by the
  General Services Administration
• Inventory chaired by the Department
  of Defense
• Systems chaired by the Department of
  Agriculture
• Performance Measures chaired by the
  National Aeronautics
  and Space Administration

5
FRPC Accomplishments

• Asset Management
• Developed asset management guiding principles
• Developed a template for an asset business plan
• Developed an asset business plan shelf document
• Inventory
• Formulated management objectives and derived 23
  data elements
• Performance Measures
• Established 4 performance measures to be used in
  conjunction with a disposition algorithm
• Systems
• Established data and other IT standards for the
  federal real property inventory database

6
Inventory Data Elements
7
First Tier Performance Measures

• Utilization
• Condition Index
• Mission Dependency
• Annual Operating and Maintenance Costs

8
FY 2005 Inventory Report (Modified FRPP)

• Capture data at the constructed asset level
• Accept data from agencies more than annually
• Run a disposition algorithm, under development by
  the FRPC, using the 23 data elements
• Provide an automated low-cost data interface to
  the agencies and a web interface for entering
  data for agencies with small asset inventories
• Maintain ability to store historic data from
  initial FRPC submission
• Allow agency staff (end user) to run queries and
  create custom reports
• Run quality assurance checks on data received

9
FY 2006 Inventory Report

• Integrate the performance measures
• Run enhanced standardized reports for performance
  measures information, including agency
  comparisons and progress against government-wide
  targets
• Maintain in the system historical data on assets
  after disposal is completed
• Add edit/validation on data received from
  agencies at a level TBD
• Expand database to capture additional data
  elements as directed by the FRPC

10
FRPC Future Developments

• Asset Management
• Develop a FRPC communications and website
  strategy
• Develop a legislative reform initiative
• Inventory
• Continue to define the 23 data elements
• Assess agencies to determine their ability to
  submit data for FY 2006 report stress test
• Performance Measures
• Develop additional measures for FY 2006
• Analyze the disposition algorithm/decision tree
  pilot test the algorithm (Note PBS leads
  working group)
• Systems
• Conduct a cost/benefit analysis for the Systems
  Committee
• Develop a Systems Reference Document a guide to
  be used by agencies when developing a real
  property database
• Develop system requirements and timeframe for the
  to be system

11
OGP Office of Real Property ManagementRecent and
Planned Activities

• Issued in February - Real Property Performance
  Results 2004 seventh annual analysis of real
  property performance in the Federal office space
  sector
• Issuing in May - Real Property Performance
  Results 2004 Special Edition pilot study
  benchmarking operating costs of monumental
  Federal buildings
• Convening Regular FRPP Users Group Meetings
  May, June, and November
• Developing a Data Dictionary supporting the 23
  new data elements
• Completing a Cost/Benefit Analysis for the
  Systems Committee
• Publishing Federal Real Property Profile report
  for FY 2004 inventory