Indian Affairs Comments DOI CPIC Guide V 2.0

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Indian Affairs Comments DOI CPIC Guide V 2.0

• Significant Observations and Recommendations

Eric McDonnellIT Capital Assets Planning Support
Team
CPIC Advance January 22, 2005
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Comments Outline

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

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Process Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation Use of Exhibit 300 as the processs
central artifact introduces problems.
Recommendation Introduce DOI standard business
case as CPIC artifact relegate Exhibit 300 to
budget use only.
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Process Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation Dual use of Exhibit 300-1 as
project concept and non-major business case
confusing.
Recommendation Introduce DOI standard project
concept as CPIC artifact relegate Exhibit 300-1
to budget use only.
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Process Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation CPIC domain encroaching on other
domains interdependent with CPIC.
Recommendation Restrict Guide main body to CPIC
and its interfaces move non-CPIC information to
temporary appendices.
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Process Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation Use of a single model for multiple
disparate process components makes explanations
awkward.
Recommendation Present investment management,
budget formulation, and portfolio management
separately.
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DOI and Federal Capital Planning Models
Management In Use
Steady-State
Evaluate
Planning
Pre-Select
Capital Programming OMB A-11
Procurement
IT Investment Approach GAO/AIMD-10.1.13
Control
Select
Capital Planning Investment Control (CPIC)
OMB A-130
Under-line
Budgeting
DOI Capital Planning Investment Control (CPIC)
Italic
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Investment Lifecycle Model
Capital Asset
9
Federal Budget Process
Formulation
Congressional
Execution
Expired
Fiscal Year (XX)
Congress
Budget Resolution
OMB
Agency Planning Guidance
Presidents Budget
Interior
Budget Submission
Budget Justification
Exhibit 53
Indian Affairs
Budget Justifications Performance Information
Program Activities
Biz
IT
Jan/Feb XX-1
9/30/(XX5)
Spring XX-2
10/1/(XX-1)
9/30/XX
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Budget Formulation Phases Artifacts
Working Capital Fund Requirements
PfM
Exhibit 53
Performance Budget
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Portfolio Management Activities

• Strategic Plan
• IT Strategic Plan
• eGov Implementation Plan
• EA Transition Plan
• Capital Asset RME Needs
• Out-of-the-blue Ideas

Budgeting
PfM
IT Portfolio
Exhibit 53
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Structure Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation Portfolio Management chapter
appears to be out of place.
Recommendation Restructure Guide into three
parts IT Investment Lifecycle, IT Capital Budget
Formulation, and Portfolio Management.
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Representative Guide Outline
Chapter 1 Introduction
Part I IT Investment Lifecycle Chapter 2
Pre-Select Phase Chapter 3 Select
Phase Chapter 4 Control Phase Chapter 5
Evaluate Phase Chapter 6 Steady-State Phase
Part II IT Capital Budget Formulation Chapter
7 DOI Submission Phase Chapter 8 OMB Review
Phase Chapter 9 DOI Passback Revision
Phase Chapter 10 OMB Submission Phase Chapter
11 DOI Enacted Revision Phase
Part III Portfolio Management Chapter 12
Business Case Development Projects Chapter 13
DME Projects Chapter 14 Capital
Assets Chapter 15 Annual IT Investment
Portfolio (Exhibit 53)
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Concepts Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation Perception that Exhibit 300 data
sources are instead auxiliary documents.
Recommendation Emphasize executive summary
nature of Exhibit 300 identify source documents.
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IT Investment Related Lifecycles Alignment
Indian AffairsSystem Life Cycle
GenericProject Lifecycle
OMB A-11Investment Stages
NISTBasic SLC
DOICPIC Cycle
Pre-select
System ConceptDevelopment
Initial Concept
Initiation
Budgeting
Business CaseDevelopment Project
Select
Planning
Exhibit 300
Control
Planning
Initiation
Full Acquisition
Development/Acquisition
Planning
RequirementsDefinition
Execution Control
Design
Budgeting
Development
Exhibit 300
Test
Implementation
Implementation
Evaluate
Steady State
OM
Closure
Operation/Maintenance
Budgeting
Steady State
Exhibit 300
(Mixed Life Cycle)
Disposition
Disposal
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Exhibit 300 Inferred Source Documents
System Development
Project Management
Budget Formulation
Concept ofOperations(ConOps)

• Project Mgmt Plan
• Performance Mgmt
• Staff/Organization

• Exhibit 300 (2004)
• Investment Description
• Justification
• Performance Goals/Measures
• Project Management
• Alternatives Analysis
• Risk Inventory/Assessment
• Acquisition Strategy
• Project Funding Plan
• Enterprise Architecture
• Security Privacy
• GPEA

SensitivityAssessment
ProcurementManagementPlan
May be included in
PrivacyImpactAssessment
If applicable
RiskManagementPlan
GPEA Plan
RiskResponsePlan
EA Management
Capital Planning
Cost/BenefitAnalysis
EATransitionPlan
Or
If applicable
PRAInformationCollection
EA ImpactAssessment
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Content Comments

• Process
• Exhibit 300 Usage
• Exhibit 300-1 Usage
• CPIC Domain Boundary Creep
• Single Model Usage
• Structure
• Chapters Set Organization
• Concepts
• Exhibit 300 Supporting Documents
• Content General
• Project System Bias

Observation Content reflects a bias toward
projects and systems.
Recommendation Validate usage of all
investments versus a specific investment type.
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OMB A-11 Definitions
Capital Asset
Land
Information Technology
MajorIT Investment
IT Service Contract
System
Capital Project (Investment)
Structure
System
Investment
Equipment
Computers
acquires then manages
Ancillary Equipment
Equipment
Non-majorIT Investment
Software
Initiative
Firmware
Intellectual Property
Services
Investment
Support Services
Software
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IT Investment Types Management Roles
CPIC Quarterly Report
InvestmentManager
MajorIT Investment
Non-majorIT Investment
IT Investment
Operations
System
develops,modernizes, enhances
Project
operates maintains
System Operations
Software
Service Contract
Other Operations
supports
Service Contract
ProjectManager
OperationsManager
BusinessOwner
SystemOwner
COTR
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More in the written comments

• Coming 1/28/05 on CD-R?