Curriculum Management

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Curriculum Management through CurrMIT Entering
and Editing CurrMIT Information
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Session Objective

• At the completion of this session, you should
  understand how to enter and edit records in
  CurrMIT related to the following
• Institution Information
• People (Users)
• Courses
• Sessions
• Sections
• Details of Instruction ("Elements")

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CurrMIT Structure Overview
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Exercise CurrMIT Structure

• Given the following information, fill in the
  diagram on the next page to diagram how this
  clerkship might be set up in CurrMIT
• A college of medicine has a short clerkship for
  the third year students graduating in 2006 called
  Geriatrics that runs from January 2 January 30,
  2005. It lasts four weeks students meet twice
  per week.
• Dr. Watson is the Clerkship Director.
• Students are supervised in small groups by either
  Dr. Watson (who meets with his students on
  Tuesdays and Thursdays from 900 a.m. to Noon.)
  or Dr. Howard (his students meet Wednesdays and
  Fridays from 100 p.m. to 400 p.m.) Each
  meeting typically includes a 30-minute lecture
  focused on a topic or topics then students spend
  one hour at the patients bedsides then they all
  return to a conference room to discuss the
  patient cases in small groups for the remaining
  time.
• Specific content planned for the Introduction
  session includes an overview of population-based
  medicine as it relates to aging populations.
  Other planned sessions include reviews of patient
  cases focused on the following topics dementia,
  osteoporosis and incontinence. Students will take
  H/Ps from patients exhibiting one or more of
  these conditions.
• Students are assessed based on their
  participation in conferences and by structured
  observation by residents.
• The clerkship always occurs in the County
  Hospital.

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Exercise CurrMIT Structure
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Example 1
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Example 2
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The Remaining Exercises . . .
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Use Performance Support Tools

• How Do I ? Links - online help topics that guide
  you through using CurrMIT.
• Step-by-step Reference Guide - a booklet that
  lets you easily get started using the most common
  CurrMIT features.
• Welcome to CurrMIT Guide - a booklet that can
  help you plan for overall implementation and
  rollout of CurrMIT at your school.

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Work with Institution Information

• The institution is the medical school. In some
  cases, schools have separate institution records
  for each clinical campus. In others, all
  clinical campuses are entered under a single
  institution record.
• CurrMIT tracks certain information at the
  institution level, such as
• Curriculum contact
• USMLE Step 1 and Step 2 requirements
• Brief descriptions of three curricular
  innovations
• Descriptions of special programs and emphases
• Combined degree programs offered with the M.D.

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Exercise Work With Institution Information

• Login to CurrMIT as specified.
• "Staging" (practice) database URL is
• http//staging.aamc.org/jsp/currmit/
• Access your Institutions information and review
  the fields
• In "Innovations Electives," ONE person from
  each school note that your school has introduced
  Geriatrics material as one of 3 important
  innovations at your school
• Reminder Since you are in the "Staging"
  database, your updates will not be permanent!

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Work With User Information

• A User can be entered in CurrMIT to be designated
  as a course or clerkship director, session
  administrator, or instructor (they may or may not
  have access to view or edit information).
• A User can be entered in CurrMIT to log in and
  use CurrMIT to find information, generate
  reports, and add/edit information.

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Exercise Review your User profile

• Find and review your User information in CurrMIT.
• Utilize the "How do I . . ." topics, if needed.

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Course Information

• A Course is an overall organizing body of content
  that is delivered over a period of one or more
  sessions for a particular graduating year.
• A Course is an instance of a course, clerkship,
  block, or theme.

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Course Exercise - Part 1 Add New Course

• Add the clerkship from the CurrMIT Structure
  exercise
• Enter it as specifiedthat is, for the graduating
  class of 2006, and as a Geriatrics clerkship.
• Identify yourself as the Course Director instead
  of Dr. Watson
• Enter data in all "required" fields (designated
  with an asterisk) be sure to enter the correct
  grad class year and academic year
• Be sure to indicate that it is for Academic Year
  3, in the start-stop times!
• What information (data fields) might be useful to
  include for this clerkship (or for other courses
  or clerkships)?
• Be sure to SAVE the course
• After you SAVE the course, click on Curriculum
  Information.

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Course Exercise - Part 2 Search for a Course

• Find and edit the course you just entered to
  change month in the start-stop times, select an
  additional course director, or make other changes
  that might typically happen.
• Use the "How do I . . ." topics, if needed, to
  help you find your course

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Course Elements

• Elements provided by the AAMC include those in
  the following Element Categories Assessment
  Methods, Educational Methods, Educational sites,
  Curricular Objectives, and Topics.
• Elements can be linked to courses and/or
  sessions.
• If an Element is linked to a course, it becomes a
  Course Element. If linked to a Session, it
  becomes a Session Element.
• Institution-specific Categories and Elements can
  be created for specific needs of your institution.

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Course Elements Exercise Link Elements to a
Course

• After the instructor demonstrates linking
  elements
• Find and retrieve the clerkship record that you
  worked with previously.
• From the "Options" menu on the Course record,
  click on "Manage Course Elements"
• Link appropriate Elements from each of the
  following Element Categories to this course as
  they pertain to this clerkship
• Educational Methods
• Assessment Methods

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Session

• A session generally corresponds to the content
  and activities associated with a particular
  meeting of instructor and students within a
  course, such as a specific lab, lecture, or PBL
  meeting.

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Session Exercise - Part 1 Add New Sessions

• Add at least two Sessions to the course you have
  been working with in the exercises.
• Use the "How do I . . ." topics to help you.
• Think about what Session fields might be
  important for your school to complete in CurrMIT

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Session Exercise - Part 2 Link Elements to a
Session

• Elements are linked to sessions to indicate
  content and activities associated with the
  session.
• Once an Element is linked to a Session, it
  becomes a Session Element
• Refer to the LCME Hot Topics sheet on following
  slide, and link appropriate topics to each of the
  sessions from the AAMC/LCME Hot Topics Category
  of elements

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This is from Special Notes for LCME Self-study
available from CurrMITs Help Center
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Sections

• Sections organize Sessions into specific days and
  times, when Sessions are offered to a particular
  group of students.
• Some Sessions have only one Section the Session
  meets only one time. Other Sessions have multiple
  Sections for example, for labs or pbl sessions,
  there may be several Sections covering the
  material associated with a single Session.

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Exercise Work With Sections

• Add at least one Section to one of the Sessions
  you have added for your course.

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Optional Work With Elements and Categories

• Elements are categorized as assessment methods,
  educational methods, educational sites,
  objectives, topics, etc.
• Institutions can add their own Categories and
  Elements.

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Exercise Work With Elements and Categories

• Enter a new Element in an existing Category
• Link the Element you just created to the Course
  or Sessions you created earlier
• Enter a new Category and several Elements under
  that Category
• Link these new Elements to the Course or Sessions
  you created earlier

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Summary Exercise Curriculum Management Through
CurrMIT

• Given the following scenarios, determine some
  specific items you may need to document in
  CurrMIT to be able to get the information you
  need
• Your school will soon need to generate
  information for an LCME self-study
• Your school has recently embarked on an
  initiative to have all session administrators
  maintain data for their own sessions.
• A real change that is happening at your school
  (e.g., curriculum reform, embedding new content
  within the existing curriculum, adding a new
  multi-year course, etc.)

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Curriculum Management Through CurrMIT Summary

• Those at your school with the appropriate
  security level, should now be able to add or
  edit
• Institution Information
• Users
• Courses
• Sessions
• Sections
• Elements
• Questions and Answers

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Support

• Questions? Email helpcurrmit_at_aamc.org
• CurrMIT support is provided by
• AAMC Division of Medical Education
• M. Brownell Anderson Senior Associate Vice
  President
• Hameed Ahmed Educational Data Analyst
• Jason Cantow GQ Research Analyst
• Larissa Teixeira Administrative Associate
• AAMC Office of Information Resources
• Bill Amadio Manager, Software Applications
• Micha Rhodes Software Engineer
• Li Zhang Software Engineer
• AAMC Client Support Desk

Contact helpcurrmit_at_aamc.org
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