Georgia CRCT PreAdministration Workshop February 2005 Sharron Hunt Shirley Millicans

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Georgia CRCTPre-Administration WorkshopFebruary
2005Sharron HuntShirley Millicans
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Introduction

• Redelivery of Training
• Following Directions

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System Personnel
Responsibilities

• Superintendent
• System Test Coordinator
• System Special Education Coordinator
• System ELL(ESOL) Coordinator
• Principal
• School Test Coordinator
• Examiner
• Proctor

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Agenda

• Training Model
• CRCT Overview
• Test Results
• Content Areas
• Test Administration
• Security
• Distribution of Materials
• Test Administration
• Return of Materials

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Train the Trainer

• Each system will receive two resource binders
• containing
• A copy of this PowerPoint? presentation
• Printed EM and TCM
• Answer documents
• The Power Point and EM/TCM will be available
• on the DOE website by February 18, 2005

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CRCT Overview

• Students enrolled in grades 1 through 8 will take
  the
• CRCT.
• Tests are based on the states QCC.
• Tests measure the knowledge and skills taught in
  Georgia classrooms.
• Students are assessed on how well they have
  learned the QCC content standards for their
  grades.
• Tests will contain QCC (scored) and GPS
  (unscored) field test questions.

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Field Test Questions

• Unscored field test questions will appear in all
  content areas and grades.
• Field test questions will help us create a pool
  of Georgia Performance Standards (GPS) items for
  future administrations.

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Test Results

• Individual, class, system, and state test results
  will be provided to systems and schools.
• This information is used to diagnose individual
  students strengths and weaknesses and to gauge
  the quality of education throughout Georgia.

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Content Areas

• Each content area is divided into two sections.

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CRCT Development

• CRCT for the 2004 2005 School Year
• Utilizes existing secure items.
• New items were written, then reviewed by Georgia
  educators in August and September 2004.
• New items are embedded and will be field tested
  in the spring operational exam.
• Multiple forms will be given at each grade.

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Test Administration

• Main Administration
• Systems identify an 8-day administration window
  within the complete testing window (April 4
  through May 4) in which to administer exams.  
• Makeup Administration
• All students who are absent may take a makeup
  test within the 8-day administration time period
  only.
• Students enrolled in grades 3 and 5 who are
  absent during the 8-day administration window may
  take a makeup test for Reading (Grades 3 and 5)
  and Math (Grade 5) at any time during the
  complete testing window (April 4 through May 4).

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Test Administration

• Retest Administration
• Students enrolled in promotion/retention grades
  who perform at Level 1 (in one or more
  promotion/retention content areas) are offered a
  retest opportunity. The 2005 retest window is May
  31st through July 29th. Systems will select 5
  consecutive days for the retest.
• Exception Administration
• Students enrolled in promotion/retention grades
  who receive a Level 1 score in a
  promotion/retention content area and miss the
  scheduled retest window at their respective
  systems may test during the retest administration
  window May 31st to July 29th. All requests for
  exception testing must be approved through the
  DOE.  

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Psychoed Programs

• Main Administration
• Psychoed Programs identify an 8-day
  administration window within the complete
  testing window (April 4 through May 4) in which
  to administer exams.  
• Psychoed Programs will receive their testing
  materials from their respective home schools.
• Makeup Administration
• All students who are absent may take a makeup
  test within the 8-day administration time period
  only.
• All students enrolled in grades 3 and 5 who are
  absent during the 8-day administration window may
  take a makeup test for Reading (Grades 3 and 5)
  and for Math (Grade 5) at any time during the
  complete testing window (April 4 through May 4).

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Psychoed Programs

• Retest Administration
• Psychoed Program students enrolled in
  promotion/retention grades who perform at level 1
  (in one or more content areas) will be offered a
  retest opportunity. The home school will provide
  information on where the Psychoed Program
  students shall retest.
• Exception Administration
• Students enrolled in promotion/retention grades
  who receive a Level 1 score in a
  promotion/retention content area and miss the
  scheduled retest window at their respective
  systems may test during the exception retest
  administration window May 31st to July 29th.
  All requests for exception testing must be
  approved through the DOE.  

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Coding - Psychoed Programs

• In order to provide results for Psychoed
  Programs, an identifier code of 1-24 needs to be
  bubbled in the last two columns (from the left)
  under the State Directed Use Only box for all
  students being served at these locations.
• Information is also included in the TCM and EM.

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Psychoed Codes
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Shipments

• Test materials will be shipped to the systems
  two weeks prior to testing.
• Shipping schedules will be adjusted to
  reflect spring breaks.

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Customer ServiceAlert!

• This year, there will be three contact numbers
• 888-476-0264 Staffed customer service number
• 763-268-3004 FAX ME number
• 800-840-9965 Materials pick-up number

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Security

• 8 day test window
• Security bar codes on all test booklets, Scripted
  Examiners Manuals answer documents.
• Test irregularities form Used to account for
  irregular test administrations.
• Secure material storage before, during, and after
  testing, according to the documented procedures.

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AdministrativeMaterials

• Administrative Materials
• System Packing List
• School Packing List
• School Box Count Sheet
• System Verification Form
• System Security Checklist
• School Security Checklist
• School Box Range Sheet
• Order for Additional Materials (Fax Me) form

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AdministrativeMaterials

• Return Materials
• System Security Checklist Return Envelope
• Return Packing form
• Box Identifier Labels for scorable materials
  (blue)
• Box Identifier Labels for non-scorable materials
  (pink)
• Return Shipping labels (preaddressed and bar
  coded)
• Makeup Test Return Kit

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AdministrativeMaterials

• System Overage Materials
• Building Header Sheets
• Grade/ Class Header Sheets
• Principals Certification of Proper Test
  Administration
• Test Coordinators Manuals
• Examiners Manuals
• Student Test Booklets (grades 1-8)
• Student Answer Sheets (grades 3 through 8)
• Paper bands
• Empty cartons
• Plastic bags

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OtherMaterials/Comments

• Test Coordinator Manual 5/system 1/school
• NEW Examiners Manual NO scripted EMs for
  grades 3 through 8
• Number of forms will vary by grade
• Grade 1 15
• Grade 2 15
• Grade 3 21
• Grade 4 15
• Grade 5 21
• Grade 6 15
• Grade 7 20
• Grade 8 26
• Braille Large Print 1
• Small group kits 1

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Large Number of Forms
When conducting your training, please

• the importance of bubbling in the correct form
  on the answer document!

Stress
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Order Additional Materials

• School Test Coordinators contact System Test
  Coordinators for additional materials.
• System Test Coordinators request additional
  materials by faxing the Fax Me form to
  763-268-3004.
• Orders faxed and received by 1000 AM EST will
  ship on the same day.
• New this year
• Small Group Test Administration Kits for grades
  3-8
• Each system will receive an additional 5 of the
  SGTA of one form per grade.

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Materials Control

• Materials are to be locked up each day of
  testing.
• Pre-ID barcode labels
• Shipped separately, will arrive around the same
  time as test materials.
• System test coordinators to organize labels by
  school and distribute them to schools and
  psychoed programs.
• Test materials and ID barcode labels may be
  applied prior to the first day of testing.

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Materials Control

• If a printed label is received for a student
  enrolled at the time of testing, it must be used.
• If the barcode label information is not correct,
  notify the School Test Coordinator.
• Do not tear, mark, mutilate, or remove the label.
• The barcode information will override
  hand-bubbled information.
• If a student is new to the system (without a bar
  code), the student demographic information must
  be completed.

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More about Barcodes

• If a barcode has not been applied to the student
  answer document and the answer document is
  unused, the system may destroy the barcode.
• If a barcode is applied to a student answer
  document and the student is absent for the entire
  test window or is no longer enrolled, the system
  should mark the answer document VOID and return
  it with the nonscorables.

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• If answers have been gridded, transcribe student
  answers demographics onto a replacement
  booklet. Write VOID over the original booklet and
  return VOID booklet with nonscorable materials.
• If answers have NOT been gridded in the test
  booklet, write VOID over the original test
  booklet and return the VOID test booklet with the
  nonscorable materials.
• If answers have been gridded, transcribe student
  answers onto a replacement answer document. Write
  VOID over the original answer document and return
  VOID answer document with nonscorable materials
  
• If answers have NOT been gridded, write VOID over
  the answer document and return the VOID answer
  doc with the nonscorable materials.
•   
• Do not attach the barcode to an answer document.
  Destroy the
• barcode.  If the barcode is attached to a G1-2
  booklet, write VOID
• on the blank test booklet. Return with the
  nonscorable materials
• If it is attached to a G 3 thru 8 answer doc,
  write VOID over the
• original answer document and return the VOID
  answer
• document with the nonscorable materials.
• Transcribe the student answers and student
  demographics onto a
• replacement answer document. Write VOID over the
  original
• answer document and return the VOID answer
  document with the
• nonscorable materials.

• GRADE 1 2
• Barcode applied
• Incorrectly
• GRADES 3 thru 8
• Barcode applied
• incorrectly
• ALL GRADES
• Student transfers

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Prepare theSetting

• Materials are to be returned to School Test
  Coordinator and locked up at the end of each
  testing day.
• Remove or cover instructional materials that may
  prompt student responses i.e. posters, etc.
• Arrange seating to promote individual work.
• Post a sign on the outside of the classroom door
  Testing Do Not Disturb.
• Arrange for additional proctors (1 proctor
  recommended for every 20 students mandatory when
  there are gt 30 students).

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Prepare for Administration

• Examiners Manuals
• Student ID barcode sheets
• Grade/Class Header Sheet
• Student Test Books (grades 1 through 8)
• Answer Sheets (grades 3 through 8 only)
• Scratch paper for Mathematics test (no
  calculators)
• Two No. 2 soft-lead pencils with erasers per
  student
• NEW G3-8 Students can write in the test booklets

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Administration

• Students take one content area per day.
• Both sections from a single content area are to
  be administered on the same day.
• Grades 1 and 2 students take stretch breaks or
  lunch break.
• Grades 3 through 8 students take stretch breaks.

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Administration

• For all grades and all content areas
• Preparation for testing- Approximately 10 minutes
• Section one- Approximately 60 minutes
• Break- Approximately 10 minutes
• Section two- Approximately 60 minutes

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Testing Irregularities

• Any test administration irregularities must be
  reported by examiners to school test
  coordinators.
• School test coordinator then makes a decision if
  the irregularity is severe enough to be reported
  to system test coordinator.
• System test coordinator contacts GADOE CRCT
  Program Manager immediately for direction.
• If necessary, STC follows instructions to
  invalidate test and complete irregularity form to
  FAX to GADOE.

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Answer Document Changes

• The PTNA bubble should only be filled by the
  examiner if a student cannot or will not take a
  test.
• If a student answers even one question on any
  section of the test, PTNA should not be bubbled.
  Answering lt10 items defaults to a DNA.
• Standard accommodations bubble eliminated.
• LEP-M SRC 19.

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Post Test Test Examiner

• Post test, the Test Examiner shall
• Collect all test materials daily, including
  scratch paper.
• Where applicable, verify that the identifying
  information is correctly gridded.
• If instructed by the System Test Coordinator,
  complete Section 11 (Local Optional Coding).
• Complete For Teacher Use Only section- of
  demographic page (back page).

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Post Test Test Examiner

• Post test the Test Examiner shall
• Complete the Class Header Sheet
• Return all test materials, scratch paper,
  manuals, etc. to the School Test Coordinator

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Post Test School Test Coordinator

• Post test the School Test Coordinator shall
• Verify that Test Examiners have returned all of
  the test materials.
• Complete the School Security Checklist. Place one
  copy in Return Envelope and keep other copy for
  the schools records.
• Complete Principals Certification Form for each
  grade tested.
• Complete a Building Header sheet.

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Post Test School Test Coordinator

• Post test the School Test Coordinator shall
• Destroy all scratch paper.
• Separate scorable materials from other test
  materials.
• Verify that a Class Header Sheet is completed for
  each class.
• Arrange all scorable documents with the student
  name face-up.
• Secure each classrooms scorable materials
  Class Header Sheet together with paper band.

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Packing Scorables at the School

• Pack scorable materials in original shipping
  boxes.
• Follow packing instructions listed in the TCM.

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Packing NON-Scorables at the School

• Pack nonscorable materials in original shipping
  boxes.
• Follow packing directions listed in the TCM.

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Schools Return NON-Scorable Materials

• All non-scorable materials shall be returned to
  the System Test Coordinator within one week of
  the last day of the test administration window
  most systems have schools return scorable and
  nonscorables at the same time.

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Post Test System Test Coordinator

• Post test the System Test Coordinator shall
• Verify that the School Test Coordinators have
  returned all the materials.
• Reuse original shipping cartons.

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Systems Returning Scorable Materials

• All materials are to be returned to Riverside
• Publishing
• Use one BLUE label per box.
• Identify sequence of boxes for each school on
  each shipping label (box __ of __ ).
• The lowest box number for each school should
  contain the Building Header sheet.
• Securely seal all boxes.

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Systems Returning Scorable Materials

• Systems testing during the early administration
  window must have scorable materials packed for
  pick-up on Wednesday, April 20th.
• For all other testing windows, systems must have
  scorable materials picked up five business days
  after the close of the testing window.
• Testing window ends Wednesday, May 4th
• Scorable materials picked up Wednesday,
  May 11th

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Systems Returning NON-Scorables

• Pack System overage materials beginning in Box 1.
• Pack School non-scorable materials in subsequent
  boxes.
• Use PINK colored labels.
• Use original shipping cartons.

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Test Results

• A representative sample of tests have to be
  analyzed before results can be released. For this
  reason, systems testing earlier may not receive
  results in two weeks.
• Once the early return analyses have been
  completed, all other systems will get their
  results in two weeks.

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Reminders

• Redelivery of training
• Following directions
• Responsibilities
• System Accountability

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For AdditionalInformation

• To report testing irregularities, system test
  coordinators should call Shirley Millicans -
  [phone]
• General test information [phone]
• Riverside 800-323-9540

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• Questions