DOSSIER WORKSHOP

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DOSSIER WORKSHOP

• 1st and 2nd Year Retention
• Dossier Deadline Nov. 9th, 2006
• October 5th 6th 2006
• Eileen Barrett
• Faculty Development

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SEVEN BASIC TIPS FROM SUE SCHAEFER

• START NOW DONT STOP
• APPEARANCES COUNT
• FOCUS ON THE DOCUMENTS
• EXPLAIN
• USE PROBLEMS POSITIVELY
• ASK FOR ADVICE
• DONT DRAW CONCLUSIONS

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Two Part Workshop

• Part 1 Tips for Compiling Organizing Your
  Retention Dossier due November 9th
• Part 2 Strategies for Identifying Evidence
  Writing Narratives for Future PTR Cycles

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Part 1 Tips for Compiling Organizing Your
Retention Dossier

• Due to Your Department Chair
• Thursday
• November 9th

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I Just Got Here!

• Why is My Dossier Due so Early?

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Recommendation of AAUP

• 13. 11
• The President shall notify a probationary faculty
  unit employee who has served fewer than (2) years
  of probation of the final decision on retention
  no later than February 15. Collective Bargaining
  Agreement (CBA).

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1. START NOW

• Collect and save things you might want to include
  such as
• Letters or emails about your teaching
• Professional correspondence
• Materials relevant to service

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2. APPEARANCES
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• Invest in a nice binder put your name on all
  sides
• Include an index of all materials in the dossier
• Organize your materials within the 5 categories
  degree, instructional, professional, internal
  service, external service
• Use legible font, clean materials
• Use readable tabs, use 4.0 numbering
• Invite your audience to read your materials

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3. FOCUS ON THE DOCUMENTS

• Read and refer to the Promotion, Tenure, and
  Retention (PTR) document
• Be aware of the expectations criteria (see 4.0
  general see 5.0 retention)
• Know that instructional (1) and professional (2)
  achievement have highest priority
• Understand the profile approach (See 1.0
  Introductory Statement)
• Check the deadlines
• Review your Personnel Action File (PAF) and each
  years retention letters

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Promotion, Tenure, and Retention Policy and
Procedures Document

• Explains the policies and procedures
• Describes the criteria for retention, tenure, and
  promotion
• Suggests the kinds of evidence that support
  instructional professional achievement,
  internal external service.
• Conforms to the Collective Bargaining Agreement
  (CBA) between Cal State University (CSU) and
  California Faculty Association (CFA)
• Is governed by the Academic Senate and approved
  by the President

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The PTR document is available

• Online at the Senate Office
• http//www.csueastbay.edu/senate/documents/PTR20d
  oc20as20amended20by2005-0620FAC204.pdf
• PTR for Librarians is governed by a separate
  document

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Personnel Action File (PAF)

• Maintained by The Office of Academic Affairs
• Designated Custodian Provost Vice President of
  Academic Affairs
• Call to schedule an appointment to review your
  PAF
• Warren Hall 8th floor (room 815), 885-3714

• PAF

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Working Personnel Action File (WPAF)

• 1 WPAF

• 2 WPAF (Dossier)

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4. EXPLAIN

• Know your audience anticipate what they must do
• Appreciate that your audience may not be familiar
  with nuances within your discipline
• Be aware that your audience includes your
  Department Committee, your Chair, your Dean, the
  Provost, the President ( might include the
  College University committees)
• Explain what you include to this audience

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Write an introductory statement or narrative

• Consider using department letterhead
• State what youre applying for
• Follow the format your readers will use
• Mention your degree
• Describe your instructional goals achievement
• Describe your professional goals achievements
• Describe your contributions, interests, goals
  for internal and external contributions
• WRITE THE LETTER FOR THEM

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Use what you have

• Revise your job application letter
• Update last years cover letter
• Include or describe your probationary faculty
  plan
• Revisit your teaching philosophy
• Put in writing what you said in your job interview

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Index, C.V., Degree

• Index should identify everything you include in
  the dossier (for your protection)
• Submit a copy to your PAF
• Use Index as a Table of Contents
• Include an up-to-date c.v.
• Include a copy of your terminal degree or
  transcript showing completion of the degree

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Instructional achievement

• Include a range of evidence (see PTR document
  4.1.2) of materials
• Include evidence of student learning
• Recognize that instructional achievement is the
  first category
• Begin with a summary narrative or teaching
  philosophy that highlights what youd like the
  reviewers to notice

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I Just Got Here!

• What evidence do I have of instructional
  achievement?

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KEEP IT SIMPLE!

• No one expects to see much material in your first
  year.
• The following are ideas about material to
  include, not requirements

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Course Materials

• Course Syllabi
• Sample class plans or assignments
• Sample class handouts
• If you have been given credit, material from
  previous institution

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Classroom evaluation

• Informal classroom assessment techniques
• baseline assessment of student learning
• informal, anonymous questionnaires about teaching
  learning in the course
• Snapshot assessment of daily learning, for
  example, the muddy point activity
• Invite a Colleague to Visit a Class

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Professional Achievement

• Begin with a summary of your accomplishments that
  highlights what youd like the reviewers to
  notice
• Tie your professional to your instructional
  achievement
• Outline your research agenda
• Refer to PTR section 4.1.3

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Internal Contributions External Service

• Begin at the department level
• Tie service to your interests
• Work with a student club
• Organize an activity for students
• Assist your colleagues with activities
• Assist with Al Fresco, 1st year convocation,
  Honors ceremony, Welcome Day
• Document work with local, state, national, or
  international organizations

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THINGS TO KEEP IN MIND
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5. USE PROBLEMS POSITIVELY

• Address concerns raised in prior retention
  letters
• Demonstrate desire to improve by seeking help
  attending faculty development
• Describe how you have solved any problems show
  your new pedagogy
• Stay positive

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6. ASK FOR ADVICE

• Ask your chair and dean for advice
• Consult with mentors within and outside the
  department
• Come to faculty development
• If there is a difference of opinion, defer to
  those who are part of the decision making process

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7. DONT DRAW CONCLUSIONS

• Never say, I deserve retention because . . .
• Let your reviewers draw their own conclusion
• But make that positive conclusion as easy for
  them to draw as possible

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Enjoy the process

• See the process as an opportunity for
  professional reflection
• Take pleasure in all your accomplishments
• Set some professional goals
• Dont sweat the small stuff!

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Celebrate your accomplishmentswith your
colleagues!

• Come to the Faculty Development Pizza Party
• Thurs. Fri. Nov. 2 3rd
• 1130-130
• Office of Faculty Development

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Part 2 Strategies for Gathering Evidence
Writing Narratives

• For Future PTR Cycles

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1. START NOW DONT STOP

• Tenure is a cumulative process that recognizes
  accomplishments anticipates your future
  contributions.
• Promotion recognizes accomplishments

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Update Your Materials

• Include an up-to-date c.v.
• Each year exclude redundant materials
• Include recent versions of professional work
• Write new narratives to direct the conversation
  about your dossier
• Use evidence to demonstrate your ongoing
  development achievements

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Figure Out What Matters

• Talk to your colleagues
• Learn the department, college, campus culture
• Attend some faculty socials
• Find your own mentors
• Make appointments to visit your chair and dean

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Balance your commitments

• Divide your time among
• teaching
• networking
• research, scholarly, or creative activity
• Begin to consider appropriate venues for
  University External service

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Keep a teaching journal that will help you

• Describe your approach style of teaching
• Tie your course goals to the goals of relevant
  curriculum
• Tie your narrative to Department, College, or
  University mission, our unique student
  population
• Address any concerns from previous reviews

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Narrative on instructional achievement might
describe

• Range of courses you teach
• Range of teaching formatslarge lecture, mid-size
  lecture/discussion, seminar, online or partially
  online
• Course revisions
• Collaborations in teaching
• Faculty development activities

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How might you describe faculty-student contact?
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Advising teaching beyond the classroom might
include

• Logs of student visits to office hours
• Sample email responses to student questions
• Independent studies, theses
• Supervisions of students presentations or
  performances at conferences, festivals,
  galleries, meets, etc.
• Sample letters of recommendations
• Work with student groups students campus
  functions
• Involvement in mentoring programs

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How might you describe cooperation among students?
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Classroom teaching that engages students might
include

• Designs for group work and group projects
• Organized role playing, debates, performances
• Students projects and papers
• Guidelines for assignments
• Use of Blackboard discussion groups

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How might you illustrate active learning?
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Active learning might include

• Writing to learn activities
• Student presentations
• Lab assignments activities
• Field trips museum visits
• Performance activities
• Research assignments
• Course portfolio projects
• Self-reflective learning journals

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How might you show or describe prompt feedback?
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Evidence of feedback

• Schedule of graded work
• Sample diagnostic or baseline tests
• Sample quizzes, tests, exams
• Grading rubrics for assignments
• Course portfolios
• Self-evaluation activities
• Sample comments on students work
• Sample student progress reports

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How might you document time on task?
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Evidence of organization

• Teaching
• Detailed schedule with deadlines
• Stratification of assignments
• Advising
• Plans for completing the major

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How might you show high expectations?
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Evidence of high expectations for learning

• Course goals requirements
• Models of students best work
• Recommended reading assignments
• Extra credit activities
• Class visits from former successful students
  and/or leaders in the field

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How might you document respect for diversity?
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Evidence of an awareness of our diverse students
their diverse learning styles

• Rules for respectful classrooms
• Different testing options
• Assignments that test a range of skills
• Use of visual, audio, and written materials
• Inclusion of diverse curricular material
• Attention to contributions of women and people of
  color

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Peer evaluations

• Summative evaluations from colleagues who visit
  your class
• Formative evaluation from faculty development
• Letters from colleagues in whose classes you have
  presented
• Letters from colleagues with whom you have shared
  syllabi, assignments, or collaborated

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Student Evaluations

• Impartially administered student course
  evaluations with tabulated results from Office of
  Assessment Testing
• Unedited summaries of student comments
• Unsolicited letters from students
• Unsolicited emails with substantive comments from
  students
• Informal feedback on student learning

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Tips for Accomplishing Professional Goals

• Balance teaching, networking, scholarship,
  service
• Apply for new faculty and other internal grants
• Revisit your dissertation
• Collaborate with colleagues
• Join a writing circle
• Visit research and sponsored programs
• Get a clear idea of expectations

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Internal University Contributions

• Tie service to pedagogical professional
  interests
• Begin at the department level
• Discuss service interests with your chair
• Attend some Senate meetings
• Talk to Senate committee chairs
• Run for committees that interest you

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Tips for University Service

• One Day Wonders
• Al Fresco
• Commencement
• Orientation
• Honors Convocation
• Graduate Recruiting

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External Representation

• Seek community service relevant to your
  discipline
• Do service that you enjoy or believe in
• Connect your community service to our students

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Suggestions for External Service

• Have your church/temple host a CSUH student group
• Arrange a campus tour for the school your
  children attend or thats in your neighborhood
• Invite your reading group to a campus event

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Celebrate your accomplishmentswith your
colleagues!

• Come to the Faculty Development Pizza Party
• Thursday, Nov. 2 Friday, Nov. 3rd
• from 1130-130
• LI2300