Supporting Applications to the Oregon Registry Orientation Lesson

1
Supporting Applications to the Oregon
RegistryOrientation Lesson 7

• For Oregon Registry Advisors

2
Welcome to Lesson 7

• Before you begin this lesson, please download and
  have available
• Lesson 7 Orientation Quiz
• Oregon Registry Steps
• Core Body of Knowledge
• Supporting Applications to the Oregon Registry A
  Guide to What Advisors DO
• Oregon Registry Application Guide and forms
• Oregon Registry Training Education Criteria
• Training Education Worksheet
• You may want to have the Lesson 7 section of the
  Orientation Quiz in front of you as you read this
  tutorial.

3
IMPORTANT NOTE!

• ALWAYS go to the OCCD website to check for any
  updates and to download the most current
  materials
• www.centerline.pdx.edu

4
What does the Advisor do?

• Set up a meeting with the applicant
• Bring your Oregon Registry Application Organizer
• If the applicant attended a Starting Points
  Training Session, have them bring the materials
  they received
• Inform the applicant this is a shared
  responsibility
• Do WITH the applicant,not FOR the applicant
• Assist, support, and encourage

5
What does the applicant do?

• Come prepared with questions
• Bring materials from Starting Points Training
  Session
• Gather all training education documents
  materials. Bring them to the meeting
• Follow up by gathering any needed additional
  material
• Take responsibility for completing application
• Take responsibility for final decisions and next
  steps

6
Advisor SupportRoles Responsibilities

• Support 1 Provide Information
• Support 2 Sort Training Documents by Type
• Support 3 Determine PathwayDegree
  /Certificate
• Support 4 Determine StepStep 1 through Step 6
• Support 5 Determine Pathway CCC CBT
• Support 6 Professional EnhancementsDecide
  Level of Support
• Support 7 Remember Refer to OCCD
• Support 8 Plan Next Steps

7
Provide Information

• When you meet with applicants
• Take yourOregon Registry Application Organizer
• Give applicants the Oregon Registry Information
  Order Form

8
Oregon RegistryApplication Organizer

• Includes
• Core Knowledge Category Definitions What We Know
  and What We Do
• Welcome to the Oregon Registry Program!
• Oregon Registry Steps
• Oregon Registry Steps Graphic
• Oregon Registry Training Education Criteria
• Enrollment Form
• Training and Education Summary Sample
• John Betty Gray Early Childhood Initiative
  scholarship information
• Contact list for Oregon Center for Career
  Development in Childhood Care and Education
  (OCCD)
• AND MORE!

9
Oregon Registry Application Organizer

• Oregon Registry Advisorswill receive
  theirOregon RegistryApplication Organizersupon
  successful completion ofthe Oregon
  RegistryAdvisor Orientation

10
Review theOregon Registry Steps

• You will use theOregon Registry Stepsto help
  the applicant decidewhich Step is the right Step

11
Reminder Oregon Registry Steps

• You learned about theOregon Registry Steps
  inLesson 3 of the orientation
• Look back to this lessonif you need a quick
  refresher

12
Review the Core Body of Knowledge

• You may be using theCore Body of Knowledgeand
  theCore KnowledgeCategory Definitionsto help
  the applicantsort training documentationinto
  Core Knowledge Categories

13
Reminder Core Body of Knowledge

• You learned about theCore Body of Knowledge and
  theten core knowledge categories inLesson 2 of
  the orientation
• Look back to this lesson if you need a quick
  refresher

14
Sort TrainingDocuments by Type

• Sort by the main types of documents
• College transcripts/degree diplomas
• Child Development Associate (CDA) certificate
• Training and workshop certificates or official
  training logs
• Other related training materials, conference
  brochures, course outlines, workshop descriptions

15
Check Documents

• Does the applicant already have an Oregon
  Registry Certificate?
• If Yes, for what Step?
• If No, is the applicant a registered Child Care
  Division Family Child Care provider?
• Is the applicant an eligible DHS enhanced rate
  provider?
• If the applicant is a CCD registered or an
  eligible DHS enhanced rate provider and doesnt
  have a certificate, then call OCCD

16
Use the Oregon Registry Training Education
Criteria

• To determine
• Acceptable types of training
• Required content of training
• Required length of training
• Date limits for training
• Types of documentation
• Requirements for documentation

17
Determine Pathway Degree/Certificate

• Look for a CDA certificate
• Look for a diploma or a transcript of a completed
  degree
• Determine the highest degree completed
• Consult the Oregon Registry Steps
• Decide Does the applicant clearly fit into the
  degree/certificate pathway?

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Degree/Certificate PathwayPay Attention to
Details

• Determine Is the highest degree completed from
  the United States (in-country degree ) or from a
  country other than the United States
  (out-of-country degree)?
• Next, Look at the list of degrees in footnote 4
  on the Oregon Registry Steps
• Determine Is the highest degree completed in the
  field of childhood care and education, or out of
  the field of childhood care and education ?
• Determine Is there additional college coursework
  completed beyond the highest degree completed?

19
Degree/Certificate PathwayDecide who can best
assist

• IF Steps 7, 8, 9, 10, 11, or 12 on the
  degree/certificate pathway with an in-country
  degree and an in-the-field degree, then... YES, I
  can assist.
• IF Steps 7 through 12 in the degree/certificate
  pathway with an out-of-country degree or an
  out-of-the-field degree, then No, I need to have
  this person work directly with OCCD.
• IF Step 7.5, Step 8.5, or Step 9.5 in the
  degree/certificate pathway with additional
  college coursework completed beyond the highest
  degree completed, then No, I need to have this
  person work directly with OCCD.

20
Degree/Certificate PathwayComplete the
Application

• IF Steps 7, 8, 9, 10, 11, or 12 on the
  degree/certificate pathway with an in-country
  degree and an in-the-field degree,
• THEN the applicant will need
• Enrollment Form
• Form 1 Oregon Registry Application Cover Sheet
• Form 2 Degree or Certificate Path Training
  Education
• Use the Oregon Registry Application Guide
• Download and print the forms from our
  websitewww.centerline.pdx.edu

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Determine StepStep 1 through Step 6

• Sort the training education by core knowledge
  category
• Sort the training education by Community Based
  Training or College Course Credit
• Calculate the total number of hours of training
  education
• Decide what Step fits the training education
• Determine who can best assist

22
Sort Training Hours by Training Types

• Are they College Course Credits (CCC) or
  Community Based Training (CBT) hours?
• Use Training Education Work Sheet to sort
  training hours into College Course Credit (CCC)
  or Community Based Training (CBT)

23
Sort Documents byCore Knowledge Category

• Use Core Body of Knowledge to sort training
  education documents into the 10 core knowledge
  categories
• Use the following parts of each core knowledge
  category to assist in the sorting
• Definitions
• Key concepts
• Supporting explanations
• Sets of knowledge standards
• Sets of knowledge sample topics

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Practice 1 Sort by CKC

• Say you are working with an applicant who has
  taken a training session called Hand washing
  Stamp Out GERMS!
• Look at the core knowledge category definitions
• Compare the session title to the title and
  definition of the core knowledge category or
  categories most likely to fit
• Look up the core knowledge category in the Core
  Body of Knowledge
• Look at the key concepts, standards, and topics
• Decide which core knowledge category the training
  will most likely fit
• What is it?
• (Correct answer is on the next slide)

25
ANSWER

• Hand washing Stamp Out GERMS!
• fits in the core knowledge category of
• Health, Safety, Nutrition
• Lets do another one...

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Practice 2 Sort by CKC

• Your applicant has taken a training session
  called Ages Stages How Children Develop
• Look at the core knowledge category definitions
• Compare the session title to the title and
  definition of the core knowledge category or
  categories most likely to fit
• Look up the core knowledge category in the Core
  Body of Knowledge
• Look at the key concepts, standards, and topics
• Decide which core knowledge category the training
  will most likely fit
• What is it?
• (Correct answer is on the next slide)

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ANSWER

• Ages Stages How Children Develop fits in the
  core knowledge category of
• Human Growth Development
• Lets do another...

28
Practice 3 Sort by CKC

• The applicant has taken a two-hour training
  session called Children with Autism Partnering
  with Families
• Look at the core knowledge category definitions
• Compare the session title to the title and
  definition of the core knowledge category or
  categories most likely to fit (possibly two
  different ones, right?)
• Look up the core knowledge categories in the Core
  Body of Knowledge
• Look at the standards and topics
• Now decide which core knowledge category the
  training will most likely fit.
• Which is it?
• (Correct answer is on the next slide)

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ANSWER

• This one is a little harder.
• Look at both core knowledge categories Families
  Community Systems and Special Needs
• For each, look closely at the Set One standards
  and topics
• Notice on page 41 of the Core Body of Knowledge,
  the Set One Standard that says, Introduction to
  partnering with parents of special needs
• So, the core knowledge category for this training
  session is
• Special Needs

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Practice 4 Sort by CKC

• The applicant has taken a two-hour training
  session called Challenging Behavior or Typical
  Developmental Stage?
• Look at the core knowledge category definitions
• Compare the session title to the title and
  definition of the core knowledge category or
  categories most likely to fit (possibly two
  different ones, right?)
• Look up the core knowledge categories in the Core
  Body of Knowledge
• Look at the standards and topics
• Now decide which core knowledge category the
  training will most likely fit.
• Which is it?
• (Correct answer is on the next slide)

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NO ANSWER YET

• This one is even harder!
• Look at both core knowledge categories
  Understanding Guiding Behavior and Human Growth
  Development
• For each, look closely at the Set One standards
  and topics
• Notice on page 45 of the Core Body of Knowledge,
  the Set One Standard that says, Description of
  behavior in context of personal factors, such as
  developmental stages, temperaments, and learning
  styles. Is it Understanding Guiding Behavior?
• Notice on page 23 the Set One standard that says,
  Introduction to social, emotional, cognitive,
  and physical development. Is it Human Growth
  Development?
• Could be either
• What to do?

32
What now ?

• Sounds like you and the applicant need more
  information
• You could have the applicant
• Get a copy of the description of the training
  session from the training organization
• Find an agenda or outline of the session
• Get documentation from the trainer or training
  organization about content (letter or email)
• Select the core knowledge category, based on this
  new information
• Attach a copy of this documentation to the
  training certificate
• Still stuck? Call OCCD at 1-877-725-8535 and ask
  to speak to an Oregon Registry staff person

33
Calculate Hours Total CKC

• Using the Training Education Work Sheet
• Add hours and calculate a total for each core
  knowledge category
• Add totals across core knowledge categories to
  calculate a sum total of training education
  hours
• IF Total hours are anywhere from 12 hours to 119
  hours
• THEN The hours should fit into Step 1 through
  Step 6

34
Step 1 through Step 6Select Step

• Use Oregon Registry Steps Step 1 through Step 6
• Match total hours of training and education to
  the required hours in the Step
• Review the CKC requirements for the selected step
• If both the total hour and CKC requirements are
  met, then thats it!

35
Step 1 through Step 6Select Step

• (continued from previous slide)
• If the CKC requirements are not met, move to the
  previous step, until you reach the step that
  matches both the total hours and the CKC
  requirements
• If more than 119 total hours, with a minimum of
  10 hours in each core knowledge category, then
  move to Steps 7 and above to determine the
  College Course Credit Community Based Training
  path

36
Practice 1 Select Step

• A CCD certificate family child care provider has
  accumulated 60 hours of training in four core
  knowledge categories (CKCs)
• Go to the Oregon Registry Steps document to see
  which Step includes 60 hours of training
• How many CKCs are required at that Step?
• (Correct answer is on the next slide)

37
ANSWER

• Step 4 requires 50 clock hours of training in at
  least 4 CKCs
• One of the CKCs must be Human Growth
  Development and another CKC must be Understanding
  Guiding Behavior
• Does the applicants training include training in
  those two CKCs?
• If "YES", then Step 4 is the right step!
• If "NO", then move to the previous Step to see if
  they meet the CKC requirements for Step 3

38
Step 1 through Step 6Decide who can best assist

• IF total hours are anywhere from 12 hours to 119
  hours, and the CKC requirements are met, then the
  hours should fit into Step 1 through Step 6,
  thenYES, I can assist
• THEN the applicant will need
• Enrollment Form
• Form 1 Oregon Registry Application Cover Sheet
• Form 3 Training and Education (Steps 1-6)
• Use the Oregon Registry Application Guide
• Download and print the formswww.centerline.pdx.ed
  u

39
Determine Pathway CCC CBT

• IF more than 119 total hours, with at least 10
  hours in the 10 CKCs, then Steps 1 through 6 are
  not applicable
• IF no completed degree or certificate, then
  Degree/Certificate pathway is not applicable
• THEN, look at the College Course Credit
  Community Based Training Pathway (CCC CBT), and
  determine if you can assist

40
CCC CBT PathwayCalculate Hours

• If more than 119 total hours, including at least
  10 hours in each CKC, then
• Add hours and calculate total CCC and CBT hours
  for each core knowledge category
• Add the totals from each core knowledge category
  to calculate a sum total of all CCC and CBT hours
• Decide which of three specific paths to use
• College Course Credits (CCC) only, or
• COMBINATION of College course credits AND
  Community based training , or
• Community Based Training (CBT) only

41
Practice 1 Selecting a Path

• An after school assistant coordinator has
  accumulated 140 hours of community-based
  training. What path would this applicant follow?
• Go to the Oregon Registry Steps document to see
  which path in the CCC CBT pathway includes only
  community based training
• Then, find the Step closest to 140 hours
• (Correct answer is on the next slide)

42
ANSWER

• This applicant would use the Community Based
  Training Only Path for Oregon Registry Steps 7
  through 8.5
• Step 7, CCC CBT Pathway, CBT Only Path,
  requires 120 clock hours of training with at
  least 10 hours in each of the CKCs
• Does the applicants training meet these CKC
  requirements?
• If "YES", then Step 7 in the CBT only Path is the
  right step!

43
Practice 2 Selecting a Path

• A head teacher in a preschool room has 30 hours
  of community-based training and 22 semester
  credits in early childhood education. What path
  would this applicant follow?
• Go to the Oregon Registry Steps document to see
  which path in the CCC CBT pathway includes
  both college course credits and community based
  training
• (Correct answer is on the next slide)

44
ANSWER

• This applicant would use
• A CCC CBT Pathway
• This is the COMBINATION path for Oregon Registry
  Steps 7 through 10, comprised of both College
  Course Credits and Community Based Training.

45
Practice 3 Selecting a Path

• A lead teacher in a school age program, has
  worked toward a degree and accumulated 55 college
  course credits on the quarter system, but now
  does not intend to complete the degree. What path
  would this applicant follow?
• Go to the Oregon Registry Steps document to see
  which path in the CCC CBT pathway includes
  college course credits without a completed degree
• (Correct answer is on the next slide)

46
ANSWER

• This applicant would use
• A CCC CBT Pathway
• This is the College Course Credits only path for
  Oregon Registry Steps 7 through 10

47
CCC CBT PathwaySelect Path

• CBT ONLY
• Using community based training only for Oregon
  Registry Step 7 through Step 8.5
• CCC ONLY
• Using college course credits only for Oregon
  Registry Step 7 through Step 10
• CBT CCC Combo
• Using a COMBINATION of college course credits AND
  community based training for Oregon Registry Step
  7 through Step 10

48
CCC CBT PathsDecide who can best assist

• IF an applicant is using community based training
  only for Oregon Registry Step 7 then YES, I can
  assist
• IF an applicant is using community based training
  only for Oregon Registry Step 7.5 through Step
  8.5 then NO, I need to have this person work
  directly with OCCD
• IF an applicant is using college course credits
  only for Oregon Registry Step 7 through Step 10,
  then NO, I need to have this person work directly
  with OCCD
• IF an applicant is using a COMBINATION of college
  course credits AND community based training for
  Oregon Registry Step 7 through Step10, then NO, I
  need to have this person work directly with OCCD

49
CCC CBT PathsComplete the Application

• IF an applicant is using community based training
  CBT ONLY for Oregon Registry Step 7, then YES I
  can assist
• You will need
• Enrollment Form
• Form 1 Oregon Registry Application Cover Sheet
• Form 4-C Community Based Training Path Training
  Education
• Use the Oregon Registry Application Guide
• Download and print the forms from our website
  www.centerline.pdx.edu

50
Professional Enhancements

• Professional Enhancements
• Are voluntary
• Provide opportunities to be acknowledged as a
  professional
• Are NOT required for Oregon Registry applications
• Can be added at any time
• Download and print information Forms A, B C
  for voluntary Professional Enhancements from our
  website www.centerline.pdx.edu

51
Professional EnhancementsDecide Level of Support

• Professional Experience Form A
• List and add up the total years of work
  experience in childhood care and education
• Personal Attributes Form B
• Write Personal Attribute Summary
• Select three professionals to attest to summary
• Commitment to a Professional Code of Ethical
  Conduct Form C
• Read and review the Professional Code of Ethical
  Conduct

52
REMEMBERRefer to OCCD

• When applicants are using the Degree or
  Certificate Pathway for
• Completed degrees that are earned out of the
  United States
• Completed degrees that are out of the field of
  childhood care and education
• Half steps using completed degrees plus
  additional college course credits

53
REMEMBERRefer to OCCD

• When applicants are using the CCC CBT Pathway
  and Paths for
• The Steps using CBT path only and requiring Sets
  of knowledge
• The path using college course credits only
• The path using a combination of college course
  credits and community based training

54
CONTACT OCCD

• For ANY questions
• For definitions
• For explanations
• For support
• For encouragement

• Phone [phone]
• FAX [phone]
• Email centerline_at_pdx.edu
• Website www.centerline.pdx.edu
• Mail
• Portland State University OCCD
• PO Box 751
• Portland OR 97207-0751

55
OCCD Process Oregon Registry Applications
Incomplete or tabled applications will change
the amount of time it takes to process
applications.
56
Plan Next Steps

• Plan the next steps the applicant will need to
  move to the next Step of the Oregon Registry
• More training and education hours?
• More Core Knowledge Categories?
• Community Based Training hours?
• Set Two and Set Three training hours?
• College Course Credits?
• College degrees?

57
Financial Support

• OCCD offers scholarship support through Oregon
  Community Foundation John and Betty Gray Early
  Childhood Initiative for
• Oregon Registry application fees
• CDA fees
• College course tuition
• Community Based Training fees
• Provide a copy of scholarship flyer or link to
  OCCD website for information and application form

58
Practice Plan Next Step

• A family child care provider has achieved Step 4
  on the Oregon Registry. What can she plan to do
  to advance to Step 5 or higher?
• Go to the Oregon Registry Steps
• Look at the requirements for hours and core
  knowledge categories for the next Oregon Registry
  Steps
• Discuss the options of further community based
  training, CDA, college certificates and degrees,
  and college course credits
• Assist her with her planning
• Supply her with scholarship information if that
  is appropriate

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This is the end of Lesson 7

• Please download, print, and complete the Lesson
  7 section of the quiz, or click HERE to return
  to the Advisor Orientation page.
• Mail your completed quiz to
• Portland State University-OCCDPO Box
  751Portland, Oregon 97207-0751ATTN Oregon
  Registry Program