SSRL Division

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• SSRL Division ESH and
• Integrated Safety Management (ISMS)
• March, 2005

SSRL
Keith O. Hodgson SSRL Director
Balanced Priorities Enable Safe and Effective
Operations
SSRL operation is funded by the US Dept. of
Energy with additional support from the National
Institutes of Health
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SSRL ESH and Integrated Safety Management

• Goals of ISMS in the SSRL Division
• to provide the safest possible work environment
  for all staff, users and visitors
• for all SSRL staff and users to assume
  responsibility for their safety and take
  reasonable care for others who may be affected by
  their actions
• to contribute zero incidents in FY2005 to the
  SLAC TRC and DART metrics

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ISM at SSRL Safety Management System

• The safety management system (SMS) for SSRL is
  the SLAC Integrated Safety Management System
  (ISMS) as mandated and validated by DOE
• Work Smart Standard set (safety standard codes
  and publications)
• Environmental Management System
• A system to measure ESH performance
• SLAC Safety Management System
  (SLAC-I-720-0A00B-001-R001.2)
• An objective for operation
• Guiding principles that guide safe and efficient
  work conduct
• Core functions used to plan and carry out work in
  a safe manner
• Mechanisms that capture and ensure application of
  the guiding principles and core functions in work
  conduct
• Well-defined personnel responsibilities for
  practicing the SMS
• Implementation of the SMS goal

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ISM at SSRL Guiding Principles I

• 1. Line management responsibility for safety
• Line responsibility for implementing safety
  policies, (beginning with the Director, flowing
  to Associate Directors, department heads,
  supervisors and extending to the worker)
• Everyone has responsibility for his or her own
  safety
• Everyone has the right to tell someone to stop a
  dangerous or environmental threatening activity
• 2. Clear roles and lines of responsibility
• SSRL has a well-defined organization containing
  various groups tasked with responsibility for
  developing, maintaining and documenting
  accelerator and beam line systems
• 3. Competence commensurate with responsibilities
• SLAC Employee Training Assessment (ETA) system to
  establish the training needs
• SSRL hires personnel based on job competence
  requirements defined in hiring requisitions and
  job descriptions
• Supervisors assess worker competence throughout
  the year by monitoring job performance and are
  required to conduct employee appraisals annually
• Job responsibilities are assigned to workers
  based on their training, skill and performance
• The level of responsibility assigned to a worker
  can and has been changed based on the
  supervisors assessment, sometimes increasing and
  sometimes decreasing
• 4. Balanced priorities
• Top level priorities determined by SSRL
  Directorate
• Priorities, lab resource requirements and high
  priority safety requirements discussed at weekly
  staff meetings and periodic Lab Management
  meetings
• Detailed task requirements and related safety
  needs determined by individual group meetings

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ISM at SSRL Guiding Principles - II

• 5. Identification of safety standards and
  requirements
• SLAC Work Smart Standards
• ESH Safety Manual and safety bulletins
• Supervisors responsible to ensure that the proper
  safety standards are identified and followed by
  their staff
• For restart of SSRL operations, operational
  policies and procedures have been enhanced in
  accordance with safety Bulletins 68A, 69A, 71, 72
  and 74
• Tunnel lock-down and access procedures
• Tunnel hazard orientation
• Hazard verification procedures
• Hoisting and rigging policies and procedures
• Circuit breaker hazard analysis and labeling
• User safety requirements
• 6. Hazard controls (engineering and
  administrative) tailored to work being performed
• Potential OSHA-type industrial hazards identified
  at SSRL include
• Walking and working surfaces (guarding, elevated
  work areas, trip hazards)
• Working on powered platforms, man-lifts
• Climbing on ladder
• Hoisting and rigging
• Working with machinery and portable powered tools

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ISM at SSRL Guiding Principles - III

• 7. Operations authorization and work safety
• SSRL work authorization policy defined in safety
  bulletin SSRL Division Internal Work
  Authorization
• http//www-ssrl.slac.stanford.edu/safety/work_aut
  horization_internal_to_ssrl_v03.pdf
• Accelerator operation, maintenance and
  operational safety policies and procedures are
  described in the SSRL Accelerator Operations
  Directives (SLAC-I-010-86G01-001)
• All operations are conducted in compliance with
  the current version of DOE Order 420.2, Safety
  of Accelerator Facilities
• DOE requirements translated into practical
  policies and procedures in the SLAC Guidelines
  for Operation
• Authorization requirements for work on
  accelerator systems specified in directive
  Accessing and Working on SSRL Accelerator
  Systems
• http//www-ssrl.slac.stanford.edu/safety/restart/
  work_on_accel_systems_directive_021005.pdf
• Work authorization requirements for non-SSRL
  workers at SSRL specified in Interim Work
  Authorization Process for Activities by Non-SSRL
  Workers at SSRL (includes SSRL Point of Contact
  and the need to notify Area Contacts)
• http//www-ssrl.slac.stanford.edu/safety/restart
  /interim_non- ssrl_worker_authorization_form_rev_2
  -9.pdf

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ISM at SSRL Core Functions

• 1. Define Scope of Work
• Managers define high-level activities and
  schedule
• System Managers and support group members defined
  the detailed scope of work
• 2. Analyze Hazards
• JHAMs and Non-routine JHAMs
• Electrical work plans (EWPs)
• Area Hazard Analyses (AHAs)
• Identification of hazards is aided by
  consultation with the SSRL Safety Officer and
  subject matter experts within the SLAC ESH
  Division, by referral to the SLAC ESH Manual and
  ESH Bulletins, and by direct referral to the
  Work Smart Standard
• 3. Implement hazards controls
• Safety procedures
• Engineered safeguards
• PPE
• 4. Perform work within controls
• 5. Feedback and Improvement
• Workers have opportunity to discuss work at daily
  operations meetings and at meetings with their
  particular groups or task team

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ISM at SSRL Mechanisms

• The mechanisms used to apply ISMS (with new
  mechanisms adopted since October 11 denoted by
  new) include (links are to examples of some of
  the documentation)
• Safety procedures both operational and
  maintenance
• JHAMs (100 Division compliance, centrally
  maintained)
• AHAs (new see http//www-ssrl.slac.stanford.edu/
  safety/aha-live.html , all areas)
• Electrical Work Plans (EWPs new)
• Tunnel Hazard Orientation (new see
• http//www-ssrl.slac.stanford.edu/safety/a
  ccelerators/accelaccess.html )
• ETAs (when hired, annual with performance
  evaluation, with change in job function)
• SPEAR Safety Assessment Document
• Task-specific (on-the-job) training

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ISM at SSRL Responsibilities

• Individual responsibility for safety and actions
  mandated in implementation of guiding principles
  and core functions
• Line supervisors and managers responsible for
  providing and enforcing safety policies and
  assuring that staff can work safely
• Other groups at SLAC also play an important
  safety role and have added responsibility in the
  form of oversight, technical assistance and
  coordination, policy making and providing
  leadership
• ESH Division
• Citizen Safety Committees
• Operating Safety Committee
• Local Safety Committees which provide a forum for
  United Stanford Workers and Stanford University
  to handle safety related issues

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ISM at SSRL Implementation

• High-level work and schedule requirements defined
  by lab management (weekly meeting of Directorate,
  bi-weekly of LMG)
• Scope and planning of detailed work tasks are
  performed by System Managers together with
  support group staff as needed
• Hazards associated with planned work are assessed
  and mitigated using the mechanisms above
• Supervisors are responsible and are held
  accountable for ensuring that
• Hazard assessment and mitigation is carried out
  before work begins
• That the work package is complete
• That procedures are followed
• That workers perform tasks using the safety
  controls identified during the hazards assessment
• Scheduling of work activities and oversight of
  compliance with safety requirements are performed
  by the Area Managers and Program Managers

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SSRL ESH and Integrated Safety Management

• Goals of ISMS in the SSRL Division
• to provide, as is reasonably practical, the
  safest possible work environment for all staff,
  users and visitors
• for all SSRL staff and users to assume
  responsibility for their safety and take
  reasonable care for others who may be affected by
  their actions
• to contribute zero incidents in FY2005 to the
  SLAC TRC and DART metrics

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ISM at SSRL - SLAC Accident and SSRL Restart
Timeline of events in the SSRL Division

• Months of November-December
• SSRL commenced detailed review of Accelerator,
  Beam line and User Programs that would
• Identify weaknesses, especially with respect to
• program compliance with interim ESH bulletins
  and
• ISMS
• Identify improvements
• Ensure programs are consistent with SLACs
• Integrated Safety Management Program (ISMS) and
• job Hazard and Mitigation (JHAM) Process

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ISM at SSRL Focus and Recent Activities

• Strengthened prominence of safety integration
  ISM - in all activities (1st topic at meetings of
  all sizes, discussion before (work planning),
  during and after work activities) strive to
  achieve better vertical integration of safety
  systems with active participation at all levels
• Extensive effort and focus on SSRL restart plan
  and validation improved documentation and
  record keeping practices a global outcome
• Frequent (at least daily) management
  walk-throughs of operations areas
• Improved division safety www site maintained
  and updated frequently
• Defined SSRL Division's work authority process
  embraced JHAM and AHAs
• Staff regularly encouraged to report perceived
  hazards and follow-up to ensure item doesn't get
  lost - Staff acknowledged for taking this step
  or reporting infractions or concerns.
  Stop-work process is actively encouraged.
• Funding for corrective action allocated when a
  deficiency is identified (for all but the most
  costly issues)
• Comprehensively reviewed user safety program to
  ensure that it continues to be an effective
  mechanism to control hazards, provide a safe
  environment for our users and to meet ISMS goals.
  Identified enhancements which are being
  implemented

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ISM at SSRL WWW-based Resources - I
http//www-ssrl.slac.stanford.edu/safety/integrate
d.html
http//www-ssrl.slac.stanford.edu/safety/
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ISM at SSRL WWW-based Resources - II
http//www-ssrl.slac.stanford.edu/safety/Area_Cont
acts_and_Responsible_People.doc
http//www-ssrl.slac.stanford.edu/safety/work_auth
orization_internal_to_ssrl_v03.pdf
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ISM at SSRL WWW-based Resources - III
http//www-ssrl.slac.stanford.edu/users/user_admin
/form_hazards.html
http//www-ssrl.slac.stanford.edu/user_administrat
ion.html
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SSRL All Hands Talk March 10, 2005

• All hands talk allows Director to convey and
  emphasize importance of ISMS and Safety
• Subject in every All hands talk
• Most recent All hands was 3/10/05 slides
  dealing with safety and ISM follow

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SSRL All Hands Talk March 10, 2005

• All hands talk safety Slide 1
• Emphasizes ISM and strong staff effort subsequent
  to 10/11/04

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SSRL All Hands Talk March 10, 2005

• All hands talk safety Slide 2
• Summarizes ISM and documents important in SSRL
  restart

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SSRL All Hands Talk March 10, 2005

• All hands talk safety Slide 3
• Emphasizes how accidents are measured/reported
  and site-wide goals for FY2005
• I challenged the Division to sustain the zero
  and zero TRC and DART rate through rest of the
  FY

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SSRL All Hands Talk March 10, 2005

• All hands talk safety Slide 4
• Used the SLAC-wide badge to reinforce the core
  functions and guiding principles of ISMS

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ISM at SSRL Outcomes

• The SSRL Division has no incidents this far
  contributing to TRC or DART metrics
• Challenged the Division at the 3/10/05 all hands
  to achieve zero and zero for these two metrics
  during this complete FY
• Further improved documentation, practices and
  procedures for safe work at SSRL
• Implemented processes and procedures for non-SSRL
  workers doing work at SSRL seem to work well
• SSRL user safety remains also a very high
  priority evaluated and further improved
• No user-related contributions to TRC or DART
  metrics
• For example over the past 5 years (from DOE
  reports) this includes 371,846 user hours
  worked
• 3,684 individual experiments run
• 4,433 unique users on site

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And All This is Only Possible with Strong Support
of . . .
LCLS Major Collaborating Institutions
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And the Effort and Dedication of the SSRL Staff
and Users to Promoting a Safe Workplace and
Practices
With thanks to Diana Rogers for many of these
photos