How To Create HighImpact Business Reports

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How To CreateHigh-ImpactBusiness Reports

• Dr. Joyce Kupsh

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The Need

• Good
• communication skills
• and the
• ability to write reports.

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3
The Ingredients

• Preparing to Write
• Developing Your Writing Style
• Polishing Your Writing Mechanics
• Crediting Your Resources
• Looking at Format and Form
• Designing Your Document
• Finalizing Your Masterpiece

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Preparing to Write

• Planning
• Researching
• Outlining

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Planning

• Purpose
• Audience
• Budget
• Time
• Data Collection
• Overall Plan

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Researching

• Secondary Sources
• Primary Sources

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Researching
Sources
Original
Library
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Outlining

• I.
• A.
• B.
• 1.
• 2.
• II.
• A.
• B.

• Preparation
• Evaluation

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Developing Writing Style
Tone

• Objectivity

• Emphasis

Variety
Style
Conciseness
Readability
Coherence
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Avoid Expletives

• There are
• It is said that
• It is understood that
• It is noted that

• The report states
• The research suggests
• The review indicates
• Furthermore, the results indicate

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Repetition

• This (example) will show
• These (papers) will be delivered
• Those (plans) are the ones

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Polishing Writing Mechanics

• Abbreviations and Acronyms
• Capitalization
• Italics
• Numbers
• Punctuation
• Spelling
• Word Division

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Punctuation

• She said, Writing is a hard task.
• Did he say, The report was good?

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Crediting Resources

• Types
• Primary
• Secondary
• Methods of Quoting
• Direct
• Paraphrasing
• Citing Sources
• Footnotes
• Endnotes
• Parenthetical Reference

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Style Manuals

• Publication Manual of APA
• Slade, Campbell, and Ballou
• The Chicago Manual of Style
• MLA Handbook
• Turabian

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Looking at Format and Form

• Classifications of Reports
• Format Choices
• Parts of a Report

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Classifications of Reports

• Inform
• Interpret
• Recommend
• Persuade

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Format Choices
Newsletter

• Memo
• or Letter

?
Brochure
Form
Magazine, Booklet, or Manual
Traditional Manuscript
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Parts of a Report

• Title Page
• Executive Summary/Abstract
• Tables of Contents
• Body
• Appendices
• Bibliography/References/Resources
• Glossary
• Index
• Cover Memo/Letter

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Designing a Document

• Typography
• Layout and Design
• Graphics and Art
• Color

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Typography
Select Appropriate Typeface

• Serif
• Sans Serif

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Typography

• Book Antiqua Arial
• Cutout Mistral
• Formata Regular Myriad Headline
• Garamond Narrow Parisian
• Geneva ?????????????

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Font Styles

• Regular
• Bold
• Bold Italic
• Underscore
• Shadow

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Layout and Design

• Columnar

• 1.5 Alphabets or 39 Characters

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Layout and Design

• Consider Optical Center
• Hyphenate
• Avoid Widows/Orphans

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Graphics and Art
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Color

• Let Color Emphasize
• Make One Color Dominant
• Avoid Too Many Colors
• Use Colored Paper or Printer

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Speciality Papers
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Finalizing the Masterpiece
Enhancements

• Cover
• Binding

• Color
• Paper
• Printing

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Finalizing the Masterpiece
Accuracy and Meticulousness

• Edit
• Substantive
• Style
• Consistency
• Proofread

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High Impact
Reports