How to Host a Successful Meeting with Meeting Room Rental in Singapore

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How to host a successful meeting
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Earlier Stages of Planning

1. Setting the time for the conference depends on
   the event that is planned. Weather conditions,
   dates of other events that coincide with yours,
   vacation time, etc. are other factors that play a
   huge role.
2. Book the venue hall as soon as the date is set.
   Remember, hotels are competing for your business-
   the earlier you book the better is your
   opportunity to bargain.
3. Check for hotel room availability around the
   venue to host delegates. Look for different
   options including lower priced alternatives.
   Reserve non-smoking rooms as well.
4. Arrange for speakers as early as possible.
5. Arrange for caterer. Registration form can
   include details if the delegates are
   vegetarians/non vegetarians. Plan the menu
   accordingly.

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Arranging the Conference

1. Arrange for necessary permission from relevant
   authorities.
2. Set up a website and add all relevant details
   pertaining to the event. Create necessary email
   ids for the conference. Inform delegates about
   changes as and when introduced through website.
3. Create a detailed database for the event. An
   excel sheet detailing the name, address and
   contact details of attendees, a separate sheet
   for details about the arrangements made, etc.
   should help.
4. Plan the seating arrangement and other details.
   The chronology of events should also be planned.
5. Arrange for volunteers to help during the event.
   Coordinate with the hotel to arrange for
   hospitality staff. There should be enough water,
   beverages and other refreshments available for
   delegates.

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Fine Tuning the Arrangements

1. Arrange for badges, banners, information
   pamphlets, photographers, etc.
2. Arrange for transport and parking.

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How do we help

1. We offer meeting rooms on rental in Singapore.
2. We also offer to arrange for trainers, speakers
   and other event organizers for small and medium
   sized companies.

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Our Service Highlights Include

1. Guaranteed best rates
2. Just enter contact information and well contact
   you shortly
3. High quality projector and projector screen
4. Complimentary refreshments
5. Printer and stationery available

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For more details, Visit
www.meetingroomrentalsingapore.com  
Call at 65 64382135