School Management Application - Brief Features and Screenshots

1

• School Management System is a complete solution
  to manage day to day operations of any school
  easily and efficiently.
• The system is being designed and developed
  applying state-of-the-art-technologies with mix
  blend of expert and scalable modules those could
  be customized within a very short span of time.
• Developed in Microsoft Access with rich features
  of VBA, SMS runs in any version of MS Office
  (Access 2007, and upward). It is compatible for
  both Windows 32 and 64 bits too.

About SMS
Welcome to SMS introduction
About SMS
2
The system comes with several functional modules
as extensive information management tools for
School, Teachers, Staffs and Students. A school
can select the modules they need. Any of these
modules could be customized in a very short
period of time.

• In needs the system could also be integrated with
  our
• GL (Financial Accounts Management)
• Fixed Assets Management System
• HR/Payroll Management System, and
• Material Management System

Modules Features
3
gtgtgt Front Office Management
Front Office Management
Modules Features
4
gtgtgt Admission Management
Admission Management
Modules Features
5
gtgtgt Fee Management

• Master fee structure setting
• Fee administration - school wise, class wise,
  division wise, subject wise, session wise,
  semester wise, department-wise etc.
• Penal fee/ Deductions / concessions
• Refunds Adjustments
• Advances deposits
• Detailed Fee collection reports automated
  notice, summaries to responsible personnel for
  collection initiative
• Automated reminder for parents, guardians
• Cheque / Credit card payment

Fee Management
Modules Features
6
gtgtgt Attendance Management

• Students, Employees, Teachers attendance
• Leave applications (Teachers, students,
  employees) approval
• Academic and Examination calendar
• Holiday, vacation scheduling
• Alerts / Notices

Attendance Management
Modules Features
7
gtgtgt Transport Management

• Route allocation scheduling
• Fare setting , collections, reports
• Stage / Stop settings
• Track student and student listing
• Contractor / owner details
• Drivers, Helpers details
• Complaints follow-up
• Vehicle management
• Service reminders
• Service maintenance details
• Accident particulars
• Tax, Insurance accounts

Transport Management
Modules Features
8
gtgtgt Hostel Management

• Detailed Hostel information (Buildings, Floors,
  Rooms, Utilities etc.)
• Dormitories setup
• Room, seat allocations
• Personnel, Staff details
• Canteen Administration
• Financial reports
• Assets Inventory Management

Hostel Management
Modules Features
9
gtgtgt HR Administration

• Employee, Teacher Records
• Department/Subject Allocation
• Leave, Transfer, Deputation Records
• Performance Records
• Appointments, Interviews
• Circulars, Meetings, Alerts
• Event scheduling managing,  

HR Administration
Modules Features
10
gtgtgt Payroll Management

• Salary setting - Basic pay, allowances,
  increment, deduction, adjustment etc.
• Leave calculation, encashment, deductions etc.
• Over time calculation
• Tax, PF, Gratuity calculation
• Advances loan accounts
• Salary statements / statement for bank
• Customized Pay slip generation

Payroll Management
Modules Features
11
gtgtgt Examination Management

• Fully secured - only authenticated users can have
  access to designated areas
• Secured Question bank for all classes, subjects,
  terms, sessions
• Search Questions (by topic, subject, class, year)
• Exam Scheduling - Allocation of Teachers,
  Supervisors
• Managing Scheduling Practical (lab, viva-voce
  etc) Exams
• Students total records - result, scores, grades,
  performance etc.
• Analysis of Results, Performance to assess
  improvement or current status
• Confidential teacher performance analysis
• Result publication approvals, reports,
  circulations

Examination Management
Modules Features
12
gtgtgt Library Management

• Barcode enabled Comprehensive database of books
  (By Subject, By Author, By Country, By Language,
  By Topics, and By Dept etc.)
• Donors / Contributors Database
• Member administration
• Library member card issuer
• Issue collection
• Accept / renew issues
• Damage and missing book report
• Fee / auto fine collection
• Library Expenses, Income reports

Library Management
Modules Features
13
gtgtgt Multimedia Archive
A special module to store display all
institute activity pictures and videos like
Annual Day, Sports Day, Excursion, Science Fair
etc., Could be utilized as a tool for Multimedia
oriented presentation or lectures too
Multimedia Archive
Modules Features
14
gtgtgt Student Monitoring

• Student Observation Data
• Behavior Records
• Services/Actions
• Parent/Guardian communications
• Meeting Schedules, Reminders
• Communication Log

Student Monitoring
Modules Features
15
START-UP SCREEN / MASTER MENU (Features
Screenshots)
Configurable for both Secured Log-in controls or
open access (no log-in process) options
User profile enables to set access permissions by
user or groups, restrictively or permissively as
needed
Interactive Task Schedule, Alerts and Reminders
Module with wide variety of usage and features
Screenshots
16
START-UP SCREEN / MASTER MENU (Features
Screenshots)
Menus and functions are directly accessible from
anywhere (no multi-level menus! )
Task specific Helps or Tips for any screen and
functions are instant!
Just a single click to switch to Single User
(standalone pc) or Multiuser (Shared, Networked)
versions
Navigation to work areas or years are very simple
In Multiuser Mode Admin or Authorized user(s) can
watch active user activities
Screenshots
17
SAMPLES OF MASTER SCREENS - Well organized
forms/screens for quick and easy access to
relevant data, information
According to requirements or nature of school
activities Customization of all forms /screens,
and reports are done in a very short period of
time.
QUICK AND EASY CUSTOMIZATION
Screenshots
18
SAMPLE OF A TEMPLATE(S) FOR INTERNAL CONFIGURATION
Other than default options, maximum possible
templates for different modules are available to
configure options at end-user level too (instead
of depending on Developer only).
SET YOUR OWN RULES HOW THE SYSTEM WILL INTERACT
IN DIFFERENT MODULES
Screenshots
19
All relevant data in one place
SAMPLE SCREENSHOT Students Information
STUDENT INFORMATION
SUBJETC(S) SUMMARY WITH LATEST RESULT/SCORE
PARENT/GUARDIAN INFORMATION with detailed
communication log
While preliminary updates (Status, Performance,
Attendance, Dues etc) are shown in Student
Profile you can directly move to relevant details
( ) or history instantly
Navigation to any student or other information is
just simple
Print Student profile or register directly from
here
Screenshots
20
SAMPLES SHOWING POSSIBILITIES OF TEXTUAL
INFORMATION MANAGEMENT
If needed for each student Reports, Notes or
any textual information (either short or long)
could be managed easily
MULTIPLE INFORMATION LINKS

Antecedent, Observation, Consequences and
Template under one tab
Supports rich text formats
Limit characters for any note(s)
Screenshots
21
INSTANT INFORMATION, QUICK AND EASY NAVIGATION
Almost every single line of information is
available with further details on demand
Either a pop-up window or a list of
information all are well structured for
quick access with extensive built-in options
Screenshots
22
START-UP SCREEN / MASTER MENU (Features
Screenshots)
Screenshots