PDF Format - Know the Pros and Cons

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The PDF File Format

• Government organizations and businesses
  extensively use Portable Document Format or PDF
  documents, and they rely on reliable data entry
  companies to provide PDF conversion for eBooks,
  invoices, and forms among other documents.
• PDF is used to present and exchange documents
  reliably, independent of
• software, hardware or operating system.
• Created by Adobe, PDF is compatible with most
  systems, saves storage space
• and is more secure than other file formats.
• It contains links and buttons, form fields,
  audio, video, and business logic.
• It can be signed electronically and easily
  viewed using free Acrobat Reader
• software. 

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Types of PDFs

• Native PDF - Generated from an electronic source
  document such as accounts production software,
  Word, Excel, HTML, Adobe InDesign and computer
  generated reports.
• Scanned PDF - Generated by converting physical
  paper documents into electronic form with a
  scanner.

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PDF - Cons
PDF - Pros

• Platform Independent - PDFs can be accessed from
  any device running any operating system.
• It is independent of the hardware,
• operating system and application
• software used to create the
• document.
• It can be shared across different
• platforms. A PDF document
• created in Windows can be read
• on another platform such as
• Macintosh or Unix.
• The cross platform feature makes
• PDF the preferred choice to use
• over the Internet.

Editing challenge - PDFs can be edited only by
the author because once the file is processed and
rendered, it is locked for editing. Difficulty
in reading - Reading online is difficult with the
user having to spend more time scrolling through
the content.
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PDF - Cons
PDF - Pros
Convenient - They are easy to create, read and
use by everyone. Safe and Secure - PDF not only
increases the security and confidentiality of its
contents but also the entire document by using
applications such as watermarks, passwords or
digital signatures. Compact - It can compress
large amounts of data into a smaller document
size, making it easy to email.

• User experience not optimal
• PDFs have their own set of
• commands for viewing and
• printing, which are different from
• the standard comments of the web
• browser.
• This makes the PDF file stand
• apart from the overall site.

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PDF - Cons
PDF - Pros

• Multidimensional
• The PDF format allows you to
• integrate various types of content
• such as text, images and vector
• graphics, videos, animations,
• audio files, 3D models, interactive
• fields, hyperlinks, and buttons.
• All of these elements can be
• combined within the same PDF
• file and organized as a report, a
• presentation or a portfolio.  

• Composing concerns
• PDFs do not have efficient
• formatting tools.
• Editing page layouts, fonts, and
• other stylistic issues is not possible.
• Spell checkers, grammar checkers
• and other writing aids are missing.

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Tools to Edit PDFs Online
PDF Pro

• Combines an array of editing tools like text
  eraser and
• highlighter, add text, images and signatures.
  
• It can also move text from one portion of the
  document
• to another.

PDFZorro

• It lets you add pages and text, write in free
  hand or
• export PDFs into Word or Excel files.
• You can add a couple of pages or letter in
  between
• the existing pages.

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Tools to Edit PDFs Online
PDFescape

• Users can white out an area of any page, crop or
  insert any
• form of HTML fields like check boxes and
  radio button.

FormSwift

• It allows for existing documents modification
  and enables
• you to create your own PDF files.
• The signature panel lets you type, draw or
  upload signatures.

Sejda

• It helps to reorganize pages in a PDF, split a
  PDF or convert
• the PDF to any format you require.

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Outsourcing Helps
PDF is the preferred document format used
worldwide to communicate and share information.
When you have large volume documents to convert
into this format, the practical solution is to
use the service of a good document scanning
company that offers PDF conversion.
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Regardless of how time-critical or voluminous or
complex your PDF conversion project is, MOS can
carry it through efficiently. Call our toll free
phone number 1-800-670-2809 to discuss
requirements.
Contact
Headquarters8596 E. 101st Street, Suite
HTulsa, OK 74133Main [phone]Fax
[phone]E-mail info_at_managedoutsource.comU
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