Office 365: How to Unite the Workforce in the Cloud

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Office 365 How to Unite the Workforce in the
Cloud
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Agenda

• Office 365 Overview
• How do you empower your mobile workforce?
• How do you improve efficiency and profitability
  as your business grows?
• How do you protect your business?
• Achieve more with Office 365
• Lowes Case Study
• Conclusion

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Office 365 Overview
The change from a world of individual creation
to real-time, anytime, anywhere
collaboration and co-creation is ever increasing.
The world works differently today.
3.5 million
71
SMBs will use instant collaboration apps by
2018, and
of business email users will primarily rely on a
Surface, tablet or other mobile device by 2016.
50
of SMBs believe mobile apps will entirely
replace some traditional solutions in the near
future

2.5 million
will use web conferencing
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Mission Worldview Strategy Ambitions
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Get the tools you need for todays business.
Always up to date, best-in-class productivity
tools from Office 365 can help you
Worry less
Work easier
Work together
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Work the way you want to.
Consistent, familiar and synced experience
across phone, tablet and desktop
1TB online storage
Create and edit documents in real time with
colleagues
On-the-go access to files, emails and conferencing
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Work from anywhere.
Worldwide standard of applications with familiar
tools
Ability to create and edit documents in real
time with colleagues
Meet your integrated, best-in-class productivity
tool.
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Automatic re-syncing of edits to ensure you have
access to latest versions
Consistent and optimized experience across all
your devices
From your desktop to your phone or tablet, work
where you are.
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More flexibility for your collaborative
workforce.
Secure platform allows private IMs with approved
customers and vendors
Seamless document review, creation and
collaboration
Multi-location meeting access and hosting via HD
Video
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Collaborate seamlessly
Work with teams and customers via sharing sites,
video and private social networking
Host or join multi-location meetings with any
device
Basic to more complex collaboration across all
platforms and devices
Support your teams in being effective and
efficient with relevant information for each
individual
Makes working together smooth, secure and
productive
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Protect what you value most.
All the compliance features you need, in one
place
Your data secure and in your control
Access to 24/7 real-time support for critical
issues
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Get security and peace of mind.
Financially backed service-level agreement
Customizable security policies by user and device
24/7 technical phone support for critical issues
Protect your data and keep business running
with enterprise-level services that are easy to
set up and manage.
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Gain more control and choice.
Add or change employees with one click
Automatic updates to keep current across all
applications
Single license allows individuals to work from
preferred devices up to five desktops, five
mobile devices, and five tablets
Feel confident youre making the most of your
technology investments.
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Keep compliant.
Search across other Office 365 applications
Retention and archiving features help with
in-place legal hold and case-based projects
Restricted access to documents and email
Get advanced features you need for compliance.
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How do you empower your mobile workforce?
Can my employees be productive outside
How do we stay productive across a range of
mobile
How do I keep data safe as it travels
How do we enable people to work together from
outside the walls of ?
the office?
?
?
?
devices?
our business?
different locations?
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All you need for best-in-class productivity.
Communicate with customers, collaborate with
colleagues, gain access to data and storage
Create and edit documents in real time with
colleagues
Sync files across all your devices
All your notes on all your devices
Create something that helps you stand out
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Exchange Online
Manage your business communications across
devices, share easily and securely with 50GB
mailbox storage per user.
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OneDrive for Business
Access to all your work and files in one secure,
reliable place, with 1TB of cloud storage per
user.
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Skype for Business
Get messaging, audio and video calls, online
meetings and sharing capabilities in one app.
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SharePoint Online
Share ideas and work. Organize information,
people and projects.
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Yammer
Private message with your team, share
information and organize around projects.
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OneNote
Take notes on any device or platform, and access
from anywhere, with OneNote OneNote is a
digital notebook thats perfect solution for
creating, organizing, searching, and sharing
notes online.
TIP OneNote Mobility

• Your notebooks are stored in the cloud,
  providing access to your work from anywhere. You
  can share it with your colleagues any time.
• Available on Windows, Mac, iOS, Android and web.
• Do business anywhere

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How do you improve efficiency and profitability
as your business grows?
How quickly can we get new employees up and
running quickly with
Our files keep getting larger. How do we keep
up with data
Are we getting the maximum return on our
investments? ?
How to do we free up more time for IT to spend
on strategic
business needs?
the tools they need?
growth?
?
?
?
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Office 365

• Office appseven better through Office 365
• Office apps gives you flexibility to use files
  with apps seamlessly. Your account provides
  access on up to five devices, allowing for easy
  access to your files between desktop, tablet and
  mobile devices. Your files travel with you for
  you to access anywhere you are.
• Your files are stored online making it easy to
  store, organize, and control access when you
  share them. No wi-fi? No problem! Offline access
  is available.
• Consistent experience across devices.
• One TB of cloud storage with OneDrive for
  Business.
• Premium Word editing, Excel analysis, and
  PowerPoint presentation features, you can do
  your best work from anywhere.

Office 365
Do business anywhere
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Office Lens

• Save anything on your phone to OneDrive, with
  Office Lens
• Office Lens is a handy capture app that turns
  your smartphone into a pocket scanner, and it
  works with OneDrive, so youll never lose a
  thing.
• Use it to take pictures of receipts, business
  cards, menus, whiteboards or sticky notesthen
  let Office Lens crop, enhance and save to Word,
  PowerPoint, and PDF files, and even save images
  to OneNote or OneDrive.
• Just like thatall the scanned images you
  capture from Office Lens are accessible on all
  your devices.
• Office Lens is like having a scanner in your
  pocket.

TIP Office Lens App Capture Notes
Do business anywhere
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PowerPoint
Share and Collaborate with PowerPoint on shared
projects, from anywhere In PowerPoint 2016, it's
easier than ever to share and collaborate on
your presentations.
TIP PowerPoint Ribbon Share button

• When you share your files by using OneDrive or
  SharePoint Online for Office 365, you can invite
  people to the presentation directly from within
  PowerPoint, or send a PDF or PowerPoint file as
  an email attachment.
• Co-author with your team on the same presentation
  at the same time, from anywhere, and at a glance
  see whos working and where.

Do business anywhere
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Skype for Business

• Collaborate in real-time with Co-author, right
  from within Skype for Business
• Collaborate with others when creating documents,
  spreadsheets or presentations.
• Use Office 365 and Skype for Business 2016 to
  co-author and edit while in a meeting or instant
  message (IM) conversation.
• You can chat with collaborators in real time by
  using Office 365 and Skype for Business, and you
  can view presentation activity, all from the
  top-right corner on the ribbon.

TIP Skype for Business Co-author Co-author in
Meeting Co-author in an IM
Do business anywhere
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Skype for Business
On the move, easily Transfer your Skype for
Business call to your smartphone
TIP Skype for Business Transfer a Call
You can transfer a Skype for Business call to
another person or number.

• For example, if you need someone else to handle
  the call, you can transfer to them. Or if you
  need to leave your office, but want to continue
  your conversation, you can transfer the call to
  your mobile phone.

Dominique Livingston
Do business anywhere
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Office 365

• Collaborate on files from anywhere, with
  Business-class mobile apps
• From work to your favorite café, Office 365 keeps
  you
• connected to whats important- your data files.
• Collaboration tools your mobile workforce needs
  on the go.
• Keep everyone up to date and working together as
• a team with the latest file versions.
• Keep project e-mails and shared documents
  together in one place.
• Share with others. They only view files they have
• permissions to access.
• Improve efficiency and profitability

Office 365
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Office 365

• Share files internally and externally,
• with Office 365
• In our networked world, file sharing isnt
  restricted
• to inside the office.
• You control who sees and edits each file.
• Easily add, respond to, and track comments and
  status updates on one version of the document.
• Updates on documents and sites are delivered
  automatically.

Office 365
Improve efficiency and profitability
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Excel
Quickly split column data with Flash Fill
TIP Excel Ribbon Data Tab Flash Fill
With the Excel Flash Fill feature you can quickly
split a single column of data into multiple
columns, just by typing.

• Flash Fill recognizes patterns in your data, and
  completes the data accordingly.
• Once the data is filled-in, Flash Fill provides a
  drop-down box with various options you can
  apply to your data.

Improve efficiency and profitability
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Excel
Need to visualize your data? Use the Quick
Analysis tool in Excel
TIP Excel Quick Analysis
It used to take a bit of work to analyze your
data, but now it only takes a few steps. You
can instantly create different types of charts,
including line and column charts, or add
miniature graphs (called Sparklines). You can
also apply a table style, create PivotTables,
quickly insert totals, and apply conditional
formatting.
Improve efficiency and profitability
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Excel

• Discover geospatial patterns with 3D Maps
• With 3D Maps, get access to the popular 3D
  geospatial visualization tool.

TIP Excel Ribbon Insert Tab 3D Map

• Discover patterns in your data as it relates to
  location, time, and geopolitical context.
• For example, rows and columns that have names of
  cities, states, counties, zip codes,
  countries/regions, or longitudes and latitudes.

Improve efficiency and profitability
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Outlook

• Save time by quickly Attaching Files
• without searching in Outlook
• Attach a document from your recent items and
  share them from OneDrive or SharePoint with
  email recipients. Also configure sharing
  permissions so that all the recipients have
  access to the attached file without having to
  leave the app.
• Easily attach documents you most recently worked
  on to your emails from the Message or Insert
  tab.
• Quickly add files and other items, such as
  messages, contacts, or tasks to your messages in
  Outlook for Windows.
• When you attach files from OneDrive, OneDrive for
  Business or SharePoint, you can share them as
  View only, or give the recipients Edit
  permissions, which helps them collaborate easily
  on one copy that everyone works on.

TIP Outlook Ribbon New Email - Attach Files
Improve efficiency and profitability
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Outlook

• Use Outlook to check availability, Schedule a
  Skype Meeting, and set meeting options
• You can use Outlook or Outlook Web App to
  schedule a Skype meeting--the same way you
  schedule meetings normally but with one or two
  extra clicks.
• And if your account is configured for dial-in
  conferencing, the Skype meeting request will
  automatically include call-in information (phone
  number and conference ID).

TIP Outlook Ribbon Home Tab New Skype
Meeting
Improve efficiency and profitability
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Word
Quickly and easily apply consistent document
formatting with Styles
TIP Word Ribbon Home Tab

• Word 2016 includes many styles designed to help
  you produce a professional quality document, so
  you can quickly and easily apply a set of
  formatting choices consistently throughout your
  document.
• A style defines the formats to apply, such as
  font, size, color, and spacing.
• Word 2016 includes many built-in styles that
  specify the formatting to use for text, such as
  font, size, line spacing, and color.
• The heading styles also make it possible to
  structure your document in useful ways. For
  example, Word 2016 uses heading styles to create
  a table of contents.

Improve efficiency and profitability
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Word

• Easily navigate your way through large or
  complex documents
• With the Navigation Pane in Word 2016, find
  images, tables, comments, and other objects.
• Find and replace paragraph breaks, tabs, page
• breaks, and other items.
• Or even go to a specific page, table, heading, or
• other item. And much more

TIP Word Ribbon Home Tab Find - Navigation
Pane/Sidebar
Improve efficiency and profitability
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PowerPoint

• Master Slide saves time by changing the
• Default Font for all text
• Rather than updating your slides one by one, you
  can save time by changing the default font for
  your entire presentation.
• Any changes you make to the Slide Master will
  affect all other slide templates.
• Eliminate additional formatting steps in the
  future by saving the updated Slide Master as a
  new template.

TIP PowerPoint Ribbon View Tab Slide Master
Improve efficiency and profitability
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PowerPoint
Give your presentations more impact, insert or
Link to a YouTube video You can insert or link
to a video on YouTube, OneDrive, Facebook and
more, and then play it during your presentation.
TIP PowerPoint Ribbon Insert Tab
Improve efficiency and profitability
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Skype for Business

• Still tethered to your desk phone? Cloud PBX
  with advanced features
• Replace your traditional phone system by adding a
  set of advanced calling features delivered in
  Office 365 with Skype for Business Online.
• Operate your business phone system in the cloud
  and eliminate the need for traditional PBX
  hardware and the associated maintenance costs.
• Make and receive business calls in the office, at
  home, or on the road, using your phone, PC, or
  mobile device.
• Instantly transform basic calls into productive,
  collaborative sessions with text, video, and
  desktop sharing.

Skype for Business Cloud PBX
Improve efficiency and profitability
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Skype for Business

• Record all aspects of a Skype for Business
  session with Recording and Playback
• The recording feature allows organizers and
  presenters to record all aspects of a Skype for
  Business session, including

TIP Skype for Business 2016 2 3

• Who entered the meeting
• Audio and video, and content from IM
  conversations
• Program sharing sessions
• PowerPoint presentations
• Handouts
• Whiteboards

1
Improve efficiency and profitability
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Bookings
Offer your customers the ability to schedule
their own appointments online
Bookings Online and Mobile App
Microsoft Bookings is an online and mobile app
for small businesses
who provide services to customers on an
appointment basis. Examples of such businesses
include hair salons, dental offices, spas, law
firms, financial services providers, consultants,
and auto shops.

• Bookings has three primary components
• A booking page where your customers can schedule
  appointments.
• A set of web-based, business-facing pages.
• A business-facing mobile app.

Improve efficiency and profitability
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Bookings key advantages
Small Business Owner
Staff
Customer
Delight customers Customer books service on web
page using their phone or browser and gets an
email confirmation with a calendar invite and
reminders.
Decrease no-shows Staff members see their
bookings in their calendar and get reminders,
even if they arent on O365. Customers get a
calendar invite and reminders.
Save time Owner or staff can manage bookings,
record customer preferences, customize how
services and staff are scheduled.
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All bookings show up in a single booking
calendar. She can access it use the web or the
IOS Office 365 Bookings app.
IOS APP
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Bookings can be broken out per staff member.
IOS APP
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Groups
Collaborate more effectively using a shared
inbox, calendar, document library, site, and
Yammer feed.
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Office 365 Video
Capture, share and discover videos from any
device.
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Delve
Discover and search across your organization for
information and insights derived from individual
user behavior, relationships to content, topics
and one another.
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BI for everyone
Collect, filter and organize your companys data
in a way that helps you get information, spot
trends and focus on what matters.
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Cross-platform experiences
Familiar, consistent experience across favorite
devices makes on-the-go document creation,
review and collaboration easy.
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How do you protect your business?
A mobile workforce the cloud how do I know my
data is protected?
How do I make sure everything is backed up
without spending a
How long would it take my business to get back
online after a fire, flood,
How can I keep pace with changing compliance
demands?
fortune?
?
?
?
?
or break-in?
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Office 365

• For the security and control you need,
  Business-class mobile apps
• With an Office 365 for business subscription, you
  get mobile apps that help you get more done from
  your favorite device while keeping your data
  secured.
• Keep corporate data secure with built-in security
  plus a set of
• tools to manage access to data across phones and
  tablets.
• Apply device-specific security policies to ensure
  that data is synced and accessible only on
  authorized phones and tablets.
• When you need to wipe Office 365 data from
  selected
• devices, you can do it remotely.
• One TB of cloud storage with OneDrive for
  Business.
• Safeguard your business

Office 365
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Rights Management Services
Advanced encryption with RMS helps improve
security
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Compliance Center
Puts you in control to help meet your legal,
regulatory and organizational requirements. All
in one, easy-to-access place.
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eDiscovery
Find, protect, preserve and transfer up-to-date
content from one central point.
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Data Loss Prevention
Block the transmission of your organizations
sensitive information.
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Encryption
Security Risk Scenarios
Risk Mitiga
tion Technology
ker
Rogue Admin
RMS, BitLoc
Data Loss Prevention (DLP)
DLP Policies
Stolen/Lost Laptop
BitLocker
Stolen/Lost Mobile Device
BitLocker, Mobile Device Management
Send encrypted email outside the organization
Send secure, encrypted emails to anyone.
Office 365 Message Encryption
B2B
S/MIME
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Achieve more with Office 365
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Lowes Case Study
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The New Office.
Worry Less Worry Less
Outlook Multi-Factor Auth New DLP Policies
Deferred Updates Single Sign On
Work Easier Work Easier
Co-authoring Skype Meetings
Modern Attachments Shared Notebooks
Work Together Work Together Work Together Work Together
Office Everywhere Office Everywhere Get through your email faster Get through your email faster
Tell Me Smart Lookup Smart Lookup Always there docs
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Office 2016 Windows 10 is the worlds
most complete solution for DOING.
Co-author like never before in Word, PowerPoint
and OneNote.
The smartest inbox ever. Outlook 2016 is built
to give you lightning fast search, remove low
priority mail automatically, and make sure
everyone on the To line has the right access
with modern attachments.
Significantly reduce the risk of leaking
sensitive data with built-in Data Loss
Prevention across Word, PowerPoint, Excel and
Outlook.
Get input without leaving your doc. Thanks to
Skype in-app integration, you can IM, screen
share, talk or video chat right in your docs.
Say Hello just once. Windows Hello logs you
into your PC and Office all in one simple step.
Data protection built-in with Enterprise Data
Protection and Office 365 Mobile Device
Management for all devices even BYOD.
Stay in the know, without lifting a finger.
Delve uses the intelligence of the Office graph
to bring together everything that is most
relevant to you, right now.
Keep teams connected with Office 365 Groups and
Office 365 Planner, with shared conversations,
notebook, content, plans and more.
Bring Cortana to your Office to help you get
things done. Let Cortana with Office 365
integration help with tasks like meeting prep.
Securely access content anywhere with
Multi-factor Authentication for when youre away
from the corporate network.
Its just a few clicks to get to gorgeous with
Sway on Windows 10. You provide the content, and
Sway creates beautiful, shareable, interactive
stories that look great on any screen. Touch and
go with Office Mobile apps on Windows 10. They
are touch-friendly, fast, and optimized for
on-the-go- productivity.
Excel 2016 is the most powerful analysis tool in
your arsenal with integrated publishing to Power
BI and new modern chart-types to help you make
the most of your data.
Work like you are all in one room, even when
youre not. Skype Meetings offers HD video,
desktop sharing, co-authoring, presentations,
and more.
Protect your most sensitive data with
Information Rights Management and encrypt your
content online and off.
Take your Office anywhere in full fidelity with
a set of Office mobile apps across Windows,
Android, and iOS.
Pick up right where you left off, as your most
recently used documents list travels with you
across your devices.
Never miss a security update because Office 365
provides automatic monthly security updates and
feature releases.
Make decisions and move forward, fast. GigJam
provides a breakthrough new way to get the right
people and information together, so teams can
make progress.
Go from pocket to powerful with Continuum
Office Mobile apps on Windows 10 phones. Use
your phone like a PC to view, edit, create, or
present.
Find the right command, fast. Just type what you
want to do and Tell Me takes you directly to the
feature you need.
Store and share with confidence. With 1TB of
OneDrive storage on Office 365 Windows 10 you
have the built-in, secure way to store and share
all your stuff.
Look it up in one click with Smart Lookup, which
brings insights from the web right into your
Office docs.
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Recorded Webinar Video
To watch the recorded webinar video for live
demos, please access the link https//bit.ly/2JRs
vLL
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About NetCom Learning
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Microsoft Azure Solutions (Microsoft Specialist)
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THANK YOU !!!
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