5 Steps to Effective Outsourcing

1
5 Steps to Effective Outsourcing
Finding affordable and specialized virtual team
members can reduce labor costs by as much as 80.
Particularly for startups and solopreneurs who
cant afford an in-house team, outsourcing any
task offers an opportunity to scale when it
otherwise wouldnt be possible.
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The following five steps will help you outsource
your first task, and any ongoing tasks,
effectively.
Confirm that its a task and not a project
Theres a time to hire a virtual assistant, and I
time to seek out a consultant. Make sure you know
the difference. A successful outsourcing strategy
begins with you making sure that the item being
delegated is a task and not a project.
3
Develop a clear process
Once you know that you have a task that could
easily be outsourced, its time to develop a and
perfect a clear process yourself.
Whatever the task is, make sure that you clearly
understand the process before trying to outsource
it.
Create training material documenting the process
After developing the process in step two, step
three should be easy. Clearly document the
process into a step-by-step guide that can be
handed off to your virtual assistant.
Include screenshots, videos, and written content
that explains and illustrates the process.
By completing this training package, you will
save yourself substantial time in educating a VA
on how to handle the process.
4
Find a virtual assistant (or team) that is
qualified to manage the process
Depending on the size and complexity of the
project, you may need a single virtual assistant,
or an entire virtual team. Either way, your next
step is to find someone within your price-range
that is qualified to accomplish what you need.
Finding a qualified individual is important as
it will save you an additional step in the
training process. After all, if someone already
understands how to manage social media accounts,
while they will need to know the intricacies of
yours, they already understand the basics.
To find qualified VAs you can either use a
service like Support Ninja, that already has an
vetted team of high-quality specialists, or you
can reach out to individual freelancers directly
using a freelance platform. Either way, ensure
that they are qualified to accomplish the tasks
at hand.
5
Provide frequent feedback for the first few weeks
Once you have a virtual assistant or virtual team
in action, its not quite time to go 100 hands
off. Instead, for the first couple of weeks, and
especially the first few days, check back
frequently. Ensure that your instructions made
sense and the assistant understands how to follow
through based on your needs.
Its very likely that there may be a few hiccups
at the beginning, but thats okay. The long term
benefits will certainly outweigh this initial
investment.
Once the first few weeks are completed, the
assistant should have a solid grasp on how to
manage the task allowing you to focus elsewhere.
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Now what do you do with all of that extra time?
Well, we recommend two things. First, spend more
of your time on projects that require your
involvement and are clear value-add to your
business. Second, invest a few more hours into
determining the next task you can outsource.
Before long, youll be running a very effective
and efficient business.
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