QuickBooks Database Server Manager - How To Install, Update & Setup

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Guide to installation, update and set up of
QuickBooks database server manager
With the emergence of QuickBooks in the market,
there is a stark change in the way accounting is
done. As this new age software consists is of
very advanced features helping in accounting,
bookkeeping, payroll, sales and inventory, in no
time it has become a popular accounting software.
Today, it is being used by big multinational
organizations, mid-level companies, small
businesses, entrepreneurs and even individuals.
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What is best about this software is users can
easily use it because of its simple interface. In
fact, guidelines are available in the internet as
well as QuickBooks Support services. One of the
main aspect of this is the QuickBooks Database
Server Manager. It basically allows users to
configure QuickBooks server for the multi-user
access. This tool develops network data
file (.ND) for the company file in the host
computer. So, in this article we will discuss in
details how to install, update and setup the
QuickBooks Database Server Manager.
Following are the activities it can perform

• Scan the QuickBooks company file as it is
  important for the multi-user access.
• Check the local storage device so as to detect
  new company file automatically.

Important Note The QuickBooks Desktop needs the
optimum file performance on the network and so
you can install and set up the tool on your
system in the location of the company files.
Easy and Quick Tips to follow

• The QuickBooks Database Server Manager develops
  Network data files and stores the company file in
  the host computer. In case, you want to use
  the multiple version of QuickBooks Desktop it is
  important to install each version of the Database
  server manager.

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• If you are planning to install multiple version
  of Database Server Manager then it will provide
  you with only multiple versions of processes.
  However, it cannot provide multiple version of
  the software.
• Install the Database server Manager in
  a chronological order, which is from the oldest
  to the newest version, when you want to
  use multiple version of QuickBooks Desktop.
• Be informed that the years database services are
  running in the background when the server works
  for each year. Ensure that the services of
  the windows interface that can be accessed
  through the Windows and the Control Panel than
  this service is mentioned in the QuickBooks
  DBXX where the xx shows the number of versions.
• Each of the QuickBooks versions add one user when
  the QuickBooks Database Manager is
  installed. (ex. QBDataServiceUser28 for 2018
  and QBDataServiceUsers27 for 2017).

Steps to install QuickBooks database server
manager

• Firstly, double-click on the installer and the
  start with the installation of the wizard.
• If your computer has internet then to download an
  update click on next. In case the computer is not
  connected with the internet then tap on No and
  then on Next.
• Close all programs that are open and click
  on next.
• Carefully read the terms of the software license
  agreement and if you agree with the terms and
  conditions then choose I accept the terms and
  license agreement and click on Next.

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• Now choose the custom or Network options
• After this select the installation type
• Choose Ill be using QuickBooks on this computer
  And Ill be storing.and when you want to run the
  program in your system. Select the I will not be
  using QuickBooks on this computerwhen only
  QuickBooks data will be stored on this computer.
• Now select the tab Yes, Allow Access.
• After this enter your License Number and Product
  Number
• And to complete the whole installation process
  follow the instructions that are displayed on
  screen.
• After the installation is done set up
  the QuickBooks Database Manager.

Steps to update QuickBooks database server manager
It is necessary to update QuickBooks Database
Server Manager. It is important because when an
critical update is released or when the new
version of QuickBooks Desktop is installed in the
computers.

• The first thing to do is download the patch.
• After the completion of the installation you have
  to reboot the server and it is very important to
  do so.
• Once the server is updated on each of the
  workstations you will get the message The
  Company File needs to be updated to work with
  this version of QuickBooks Desktop.

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• The updates can modify the database structure and
  in such instances you will get the message
  to create a backup.
• After this you will be able to open the file when
  you follow the prompts once you complete the
  backup.

How should you set up and use the QuickBooks
Database Server Manager
The Database Server Manager tool can do the
following

• The folders and QuickBooks company files that
  needs to be configured for multiuser access are
  scanned.
• The local hard drives are used so as to
  automatically configure new company files.

Get to know how you should open the QuickBooks
Database Server Manager

• First of all, you need to Go to Start button then
  click on Programs, then  click on QuickBooks, and
  then click on QuickBooks Database Server Manager.

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Scan your Folder Features
The company files that you store on the server
should be scanned to ensure that they are
configured to permit other users to access these
company files easily.

• First go to the Start button and then click
  on Programs. After this click on QuickBooks. Then
  on QuickBooks Database Server Manager.
• Now click on Scan Folders
• After this look for the folders that
  contain QuickBooks company files. In case you
  dont know which files then scan the entire the
  whole disk.
• Now click on the scan button and you will also be
  able to see through the display bar which folders
  are being scanned.

All the company files that are configured in the
scanned folders for multi-user access when they
are completely scanned.
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Add Folder

• Click on add folders button and then select the
  folder you wish to include there.
• The location of the folder under the folders
  which contain the QuickBooks company file.

Remove the folder

• You can remove the folder by clicking the folders
  that contain QuickBooks Company file and
  afterwards click the remove Folder. 

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Click on Scan Button

• Finally, you need to click to scan the folders
  button that is listed under the folders that
  contain QuickBooks company files.
• After finishing the scanning you will see the
  list of company files found on that folder.

Monitored Drive Features
When you add new company file to the server, you
can use the Monitored Drive features which keeps
your QuickBooks Database Server Manager updated.

• First go to the Start button and then click
  on Program, then on QuickBooks and then click
  on QuickBooks Database Manager.
• Now Click on Monitored Drive tab
• Remove and rename and then click on select in
  case you want all the local drives that you want
  to monitored for company files that are added.

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Database Server Features
To determine open your QuickBooks Database Server
Manager

• The list of users who are logged into each
  company file and the company files that are
  connected to the server.
• The status which displays the services of the
  QuickBooks Database Server. All the services
  should be running when the server is hosting the
  company files.
• In case, you want a change in the status of the
  services then use the Services Administrative
  Tool to configure the services QBDBXX.

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Update Features
To download QuickBooks Server updates use the
updated features and view the versions of
QuickBooks Server.

• First go to the Start button and then click
  on Program, then on QuickBooks and click on
  QuickBooks Database Manager.
• After this click on Updates
• In order to install the updates follow the
  instructions displayed on the screen

System Feature
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In order to find any kind of information about
the computer where the database server is
installed makes use of the system feature.

• In the start menu click on program then on
  QuickBooks and finally on QuickBooks Database
  Manager.
• Now click on the system
• After this check the system information for the
  computer which has the database server installed.

We hope that this article has helped you
to Install, Update and Set up of QuickBooks
Database Server Manager. In any case, you have
any query regarding QuickBooks Database Server
Manager then seek assistance from QuickBooks
Support team. Pro Accountant Advisor is a team of
Intuit Certified ProAdvisors and available for
24/7 to help you. Our experienced technicians are
available to provide you with any kind of
guidance or solve any error faced by QuickBooks
or QuickBooks Database Server Manager. Dial our
toll free support number 1-800-880-6389