Roles and Responsibilities of Project Manager

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Roles and Responsibilities of Project Manager
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Project Manager A project manager refers to a
person with the full responsibility, planning,
execution, controlling, monitoring, and closure
of the project. The project manager main job is
to oversee, budget, plan, and document the
aspects of the project that you are working
on. It is very important for the project
manager to liaise with the top management, to
ensure the direction and the scope of each
project is well planned. Generally, he is fully
accountable for any failure or success of a given
project. Additionally, to achieve successful
project, it is as a result of good planning and
collaboration from other members of the project.
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Roles and Responsibilities Of Project Manager
Roles and the responsibilities of project
manager might as well be called project director
roles. They are the leaders of the entire team
that is performing the actual task of the
project. The project board gives them the
responsibility of the project. A key function of
the project manager is to encourage the people
around him or her, to see the importance of
business transformation. This role is very vital
in setting the tone of readiness for the change.
This will help in making the project a success
with great impact. However, the project manager
has to set some specific responsibility.
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Monitoring the progress   At the initial
stages, all the teams and their project managers
have a defined vision and great hopes of
achieving desired results. However, the road to
the finishing line is quite bumpy. This is when
not all the set things go as planned. Therefore,
the project manager is required to analyse and
monitor the team performance and expenditure.
Thereafter, he is required to take the necessary
steps.  Managing the reports and documentation
  The final reports and documents are very
important aspect of any project. A good project
manager can present comprehensive documents and
reports of the project. This can be an indication
that all the set requirements were achieved.
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Managing and analysing project risk   When the
project is quite big, there is likely to be many
hurdles that were not part of the primarily plan.
Challenges are inevitable. Good project manager
know how to meticulously evaluate and identify
possible risks, before a project starts. They
also know how to minimize or avoid completely the
risk. Ensuring satisfaction of the customer
  Generally, a project will only be a success
if the client or the customer is pleased by the
work done. A project manager has a role of
minimizing the uncertainty or un wanted
surprises. Therefore, it is very important to
engage the client fully in the project. It is
very basic to know how to engage the client
through effective communication.
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Developing Budget and cost estimating   It is a
role of a project manager to keep he project
within the specified budget. It does not matter
even if the project meets the client goals or
delivered on time. it will be a big failure if it
gets over the set budget. It is very important
for project managers to review the budget quite
often and avoid budget overruns. Time management
control   Majority of clients normally judge
the success of the project based on when it was
delivered. Therefore, there is no negotiation on
deadlines. A good project manager will always
have a way of setting realistic deadlines. They
will also communicate the same to their team
members consistently. 
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They will effectively do the following
Develop schedule Define activity Maintain
schedule Estimate duration Sequence
activity Motivating and organizing the team
  Effective project managers do not engage
their team with long checklists, spreadsheets,
and white boards. They put their centre and in
front. They usually come up with plans that
stimulate team members in reaching the potential.
They cut down all necessary activities and narrow
everything to the set goals.
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Resource planning and activity   To plan is
very essential in meeting the projects deadline.
Poor planning results to poor projects. It is the
role of the project manager to identify the ideal
scope and all available resources. A project
manager is required to realistically set the time
evaluate the team capability. They will then
create a clear report to the monitoring team and
the top management team. Generally, projects are
much unpredictable, so a good manager will create
a room for any adjustment that might come in
during the project. Some of which may come in are
very important for the project. Mostly they are
experienced when at the final stages.
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Leadership   A project manager acts like the
leader of the project. With the right leadership,
all the team members work effectively. The major
role is to remove roadblocks, motivate, inspire,
and coach the team members. They attend to the
members but maintain the clear accountability of
the work. With the presence of the project
manager, there is no any confusion on who is
controlling and in charge of the project. They
enforce the process and keep every team member in
line.
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Expertise in the subject matter  Presence of
the project manager is very important because,
someone need to understand what required to do.
Due to great expertise in the field, they will
know all the key aspects in delivering project
under their management. they will be able to know
everything on the work their team is
executing. With this kind of expertise, it means
they will be in good position to advice the
stakeholders, team, suppliers, and the clients.
They are well equipped to be hub of the
communication during the project. Hence ensuring
the project goes on well. Without the subject
matter expertise, the project might become
unbalanced. Generally, the project manager will
keep all the team members focused to the task.
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Qualities of a good project manager The role
of the project manager is based on the qualities
he or she has. Good qualities will ensure
effectiveness in the project. Regardless of how
big the project could be, you will need a person
who will maintain efficiency and consistency
throughout the project. Generally, a great
percentage of successful projects have always
been behind a project manager. This has turned
the profession to be one of the most demanding.
Project management is back born of a successful
business. Majority of the business owners, want
people with the right skills, vision, and know
how in facing big challenges and make sure
projects are submitted in the right time. Below
are some of the qualities of a good project
manager.
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 Integrity   It is very important to have this
quality. His or her action will set precedence to
the other members. As a project manager, has the
responsibility of setting good and ethical
standards. Project managers should exercise
positively so that the rest of the members can be
motivated.  Enthusiasm   Enthusiastic leaders
are focused to their goals. They express their
dedication through optimism. Enthusiasm is very
effective in any project, and the great leaders
know that. A project manager without enthusiasm
might not deliver as required.
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 Communication  In many aspects of work in
daily life, the common complaint is lack of
communication in an organization. All project
management calls out for good and effective
communication. This helps in company achieving
the set goals, responsibility, expectations,
performance, and feedback. A project manager
should be a person who can effectively persuade,
and negotiate when necessary to ensure the
success of the project and team. The PMI (project
management institute) urges that a project
manager must spend his 90 percent of the time
communicating.
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 Competence   The top management must believe
that the project manager I capable of managing
the project. Competence and leadership do not
necessarily refer project leaders ability in
technology of the business. All project leaders
must demonstrate the ability to handle
challenges, inspire, enable, and courage. This
makes a leader to be seen competent and
capable.  Delegation   A good project manager
must be able to delegate efficiently. He or she
should be able to recognize the expertise and
skills of the members, and delegate as per the
skills. Trust is very important in relation to
the project leader and the team members. Your
trust is demonstrated through your actions.
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 Team building   It is very important for a
project manager to be a team builder. A team
builder is referred to as a strong person that
can hold a substance, which bring people together
for a common purpose towards right objective. The
team begins as strangers and need to be a core
group of people.  Composure   Sometimes
things do not go as expected. In such events it
is required that the project manager should be
composed. It does not matter the level of the
pressure. Actually, when other leaders consider
it stressful, they should consider it interesting.
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 Problem solving   An effective team project
manager should be able to solve all sort of
problems, either within the team or in the
project. Conclusion A successful project
requires all team efforts. The duties and
responsibilities assigned could be huge or small.
At the end, every members effort contributes a
lot since it is a collective effort. Project
success if achieved through these efforts. There
has to be a good communication between the
project manager, team members, and the project
management.
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