ASSET MANAGEMENT - ALPHA FREIGHT (1)

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By ALPHA FREIGHT INDIA PVT. LTD.
                                            
           

• PRESENTATION

Asset Management
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Asset Management Introduction

• Tagging of material for tracking
• Data Preparation of bonded and non-bonded
  material
• Data visibility for customer systems
• Preparation of documents for Shipping
• Tracking status of shipped material

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Customer Pain Area

• Receipt of material at Gate by Security,
  Security team do not verify documents
• and material.
• Items directly delivering to users, which delay
  payments, stock record and
• tagging of material.
• Delay in reconciliation happen due to
  discrepancy reports very late by user.
• Vendor may get payment against invoice as GRN is
  prepared against invoice.
• this may result payment for non-receipt of
  material also.
• Delay in discrepancy report against the receipt
  of Bonded material may lead to
• compliance risk

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Over View...
SUPPLY CHAIN MAINAGEMENT
Procurement
Logistics
Shipping Receiving
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Receiving

• Acknowledgement of material receipt at Security
  
• Coordination for material delivery to the right
  location
• Physical Verification/Count of goods against an
  order shipping documents
• Preparation of GRN as per receipt of the goods
• Fill out damage reports if necessary and report
  to proc and supplier
• Contact Lab In-charge / User for material
  verification and acceptance
• Items are identified with the appropriate
  stock-keeping unit (SKU)
• number (part number) the quantity received
  recorded
• Product tagging as per type of material
• Barcode scanning and updation of record
• Hands over material to user/Lab in-charge and
  gets user acceptance on GRN
• submission of invoices to department or report
  to proc and supplier for non receipt of invoice

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Shipping

• Acknowledge Shipping material information from
  the user
• Check the goods against an order shipping
  invoice
• Scan the barcode for record validation
• Prepare the dispatch documents
• Finance check FAR status and approves
• Packing of material for dispatch using
• Coordination with Carrier
• Coordination for Truck loading
• updation of shipment details and share
  information with the user
• Follow up with the user on the returns of
  Temporary shipments

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Responsibility Job

• GRN / Gate Pass Preparation
• Material Delivery
• Bill Processing for payment
• Courier Management
• ERP/SAP/Oracle Data Receiving
• Tagging
• Packing Unpacking

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Asset Management Software

• Serial Number and Asset Number can be generated
  /captured for
• each Asset either manually or through a bar
  code
• Assets can be assigned to an user definable
  multi-level location
• /project reference and an optional Employee
  identification
• Movement between locations/projects/employees as
  well as Inter-
• Unit Transfer, Re-export or de-bonding (if
  bonded) can be captured
• Asset Audit - Manual / Barcode scanner
• Variance can be moved to the physical location
  on click of a button
• Maintaining the Warranty status and Annual
  Maintenance Contracts (AMC) for Assets for
  tracking the AMC Cost service level

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Asset Management Software Report

• Asset Register
• Asset Register with depreciation calculation
• IT Act
• Customs Act
• Company Act
• Asset Audit
• Variance report
• Auto mailers to custodians with the list of
  assets he owns at intervals
• configured

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Benefits

• Separate professional team handle shipping and
  receiving activity.
• Data Accuracy
• Visibility of Complete Shipments data for
  customer
• Single point of contact for complete activity
• Returnable and non-returnable consignment
  tracking

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Thank You