HR document management software - PowerPoint PPT Presentation

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HR document management software

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The GLOBODOX document management system helps you manage all kinds of business documents like employee records, attendance sheets, performance reviews, payroll documents, invoices, resumes, etc. – PowerPoint PPT presentation

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Title: HR document management software


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DOCUMENT MANAGEMENT SOFTWARE FOR ACCOUNTING
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Challenges of a HR Department
  • Document driven industry, must deal with
    thousands of documents on a daily basis.
  • Endless forms to fill, copies of proofs to be
    preserved, and documentation to process
  • Working with an insecure repository or just email
    just too risky
  • Not adopting a streamlined process of document
    management can have serious negative
    consequences.
  • Sheer abundance of paper creates challenges
    from new employee hiring to managing existing
    employees.
  • Inefficiencies and redundancies lead to errors,
    costs and delays.
  • Effective and secure collaboration on critical
    business content.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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Challenges of a HR Department
  • Big responsibility of taking care of huge number
    of documents such as company policies, contracts,
    employee proofs, employee agreements, forms etc.
  • Need to handle employee documents efficiently and
    quickly.
  • Stay in compliance with regulations providing
    secure, audited and unalterable access to
    financial and medical records that must remain
    secure for years.
  • Huge storage, courier and handling costs incurred
    when passing on information.
  • Integrating existing business applications so
    that documents can be accessed from any
    applications.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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How can a DMS Help?
  • A Document Management System, helps in much more
    than managing documents. HR departments adopt
    this technological solution to improve their
    performance and services, reduce the risk of
    misuse of their documents and meet regulatory
    requirements.
  • It offers a structured environment to integrate
    all data and make it readily available. It allows
    making regular quality checks with tools like
    version control and prevents data exploitation
    with the help of security tools.
  • HR departments are striving for higher corporate
    accountability and governance in the face of
    stricter regulatory requirements and rising
    employee expectations. Document management system
    allows them to meet numerous compliance mandates.
  • You can have a centralized repository to store
    the document. Without a centralized repository,
    employees dont have access to latest versions or
    files and need a longer turnaround time.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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How can a DMS Help?
  • Collaboration tools such as shared repository,
    concurrent access to documents improve
    collaboration between employees. All paper
    documents can be scanned and indexed, so that you
    never lose a document again.
  • Search tools such as full text search, keyword
    search, date, name, metadata search allow
    employees to find documents quickly improve their
    response turnaround time.
  • Simple workflow features such as document
    routing, task notification and alerts help in
    timely completion of tasks.
  • Having a controlled environment, where users or
    groups of users are pre-authorized to view or
    modify certain documents role-based rights to
    allow viewing and editing but not exporting or
    deleting documents, etc. prevent misuse of
    documents, reducing the risk of fraudulent
    claims.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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GLOBODOX The Solution
  • GLOBODOX allows you to scan every document stored
    in the repository including image and PDF files
    with its built-in Optical Character Recognition
    (OCR) extractor.
  • HR department has scores of files, documents,
    reports, medical records, ID proofs and other
    related documents submitted by the employees.
    These records can be easily organized by adding
    links to multiple documents with GLOBODOX.
  • GLOBODOX offers you multiple indexing and
    annotation features which allow you to comment
    directly over an image and to write notes when
    working on a claim settlement.
  • GLOBODOX comes with complete Workflow integration
    which allows you to replicate your day-to-day
    business processes. You can easily automate,
    approve and notify the claims settlement process
    at your office with powerful GLOBODOX features.
  • GLOBODOX can be used to create tasks, messages
    notifications which is sent to an email address.
    This will allow to create auto notification for
    processes you want to keep a check on.
  • As a part of the workflow designed, GLOBODOX
    allows you to add a stamp, signature to a
    document automatically making the manual printing
    and handwritten signature approval process
    redundant.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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GLOBODOX The Solution
  • GLOBODOX allows you to capture and import email
    messages and attachments, along with their
    indexing information like sender name, date,
    time, etc. This feature is extremely valuable for
    single-purpose inboxes like a dedicated human
    resource inbox for resumes.
  • Since documents are stored for a long time in the
    HR department, you would want the data to be
    protected. The data encryption feature by
    GLOBODOX will encrypt your documents using
    industry standard strong encryption algorithms
    such AES, Blowfish and Triple-DES.
  • GLOBODOX offers you multiple indexing and
    annotation features which allow you to comment
    directly over an image and to write notes when
    working on a employee documentation.
  • GLOBODOX helps you organize your documents,
    improving efficiency and reducing costs. Paper
    document storage and printing costs are the
    invisible costs in the industry which always
    remain unaccounted.
  • GLOBODOX improves efficiency of your field
    operatives by making company data accessible on
    the mobile platform. The GLOBODOX app for iOS and
    Android is a secured way of managing data
    remotely.
  • GLOBODOX allows HR to focus on their
    responsibilities by processing documents
    quickly, accurately and compliantly.

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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GLOBODOX Preview
Easy way to share, restrict documents with other
users
Easy way to scan documents
Search documents quickly
Add tags to a document
Folders to organize documents
Index your documents to find it later
DOCUMENT MANAGEMENT SOFTWARE FOR HR
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GLOBODOX Pays For Itself
  • The average cost to process a single invoice
    manually is 24. With the help of GLOBODOX you
    can automate the process to handle invoices which
    in turn reduces your processing cost drastically.
  • Organizations on average spend as much as 20 in
    labour costs to file a document, approximately
    120 to find misfiled documents, and 220 to
    reproduce lost documents. Using GLOBODOX, just
    imagine how much money you are going to save.
  • Of all documents, 7.5 get lost 3 of the
    remainder get misfiled. By implementing GLOBODOX
    you can avoid losing 7.5 of company documents
    and completely free yourself from the hassles and
    stress that comes with losing important
    documents.
  • Professionals spend 515 of their time reading
    information, but up to 50 looking for it. With
    GLOBODOX you can find documents immediately, your
    employees can use the saved time for productive
    work.
  • Sources IOMA PricewaterhouseCoopers

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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Our Satisfied Customers
  • NASA, USA
  • FDA,, USA
  • Hutch, Sri Lanka
  • BDF Ltd, Rwanda
  • Toyota Nigeria Limited
  • National Public Prosecution Authority, Rwanda
  • Code of Conduct Bureau, Nigeria
  • Ghana Shipping Authorities
  • American Mission Hospital, Bahrain
  • Muscat Securities Market, Oman
  • Development Bank of Philippines
  • Ministry of Health, Rwanda
  • Securities And Exchange Commission, Philippines
  • Colombo Stock Exchange, Sri Lanka
  • Beneficial Life Insurance Co. Philippines
  • Presidential Management Staff, Philippines
  • Sri Lanka Navy
  • Philippines Navy
  • National Archives of the Philippines
  • Hutch, Sri Lanka
  • Tata Industries Limited, India
  • Rashtriya Chemical Fertilizers, India
  • KPMG, Australia
  • Food Drug Administration, USA

DOCUMENT MANAGEMENT SOFTWARE FOR HR
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About GLOBODOX
DOCUMENT MANAGEMENT SOFTWARE FOR HR
  • We help businesses worldwide in achieving a truly
    paperless work environment
  • 22 years of excellence in providing document
    management software around the globe
  • Established customer base across the United
    States and 60 other countries
  • Proven solution which easily scales from small
    organizations to large enterprises

Contact us at sales_at_globodox.com Website
https//www.globodox.com/ For more information
on HR Document Management Software
DOCUMENT MANAGEMENT SOFTWARE FOR HR
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