Connexion Editing Techniques: Integrated Label Printing in the OCLC Connexion client

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Connexion Editing TechniquesIntegrated Label
Printing in the OCLC Connexion client

• January 9, 2005
• 1030-1130

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Agenda

• Preparing/editing labels
• Editing call number field of bib record
• Editing label itself
• Printing labels
• Single record
• From a list
• Via batch

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Label basics

• Record must have a call number the record cant
  be locked
• Label formats
• SL4 (default) Spine label and two four-line
  pocket labels
• SL6 Spine label and two six-line pocket labels
• SLB Spine label and one four-line pocket labels
• SL1 Spine label only
• Text of label cant be saved
• Print label immediately, or
• Print edited label to a text file, or
• Edit call number field and save (you can also
  print right away) print a list from save file
  via command, or via batch

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Printing options

• Set in Tools?Options ?Printing ?Label options
• Label format (SL1, SLB, etc.)
• Specific printer
• Continuous form or sheet label stock
• Automatic stamps linked to holding codes (e.g.
  Ref coll)
• Designate a MARC tag on pocket label
• Print offsets
• Set in Tools?Options?Fonts
• Font, including boldface

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Editing labels

• Edit displayed label, or, edit bibliographic
  record
• Typical edits
• Add a call number, edit the existing call number,
  or suppress the call number
• Type input stamp(s) in brackets in the Holding
  Library Code field (049), or add to
  settings/options to print automatically
• Add a DDC class number (from 082 a)
• Insert a Dewey Cutter number (from 092 b)
• Edit text in the author (1xx a, b, d) or
  title (245 a) fields that supply the information
  for the label content

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OR
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Editing with label displayed

• Edit text of label
• Specify print constants (e.g., v., no., etc.)
• Specify print ranges (e.g., 1-3, 5-7)
• Indicate copy numbers
• Print multiple copies
• Automatic stamps add here or on options/settings

For SL4 and SL6 select mirror edits to
automatically add the same edits you make for the
pocket 1 to the pocket 2 label
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Editing label in bib record
Edit the 050/090 for LC call numbers, 082/092 for
Dewey, 099 for other formats Use 049 for
automatic stamps or through option under Tools

• After sending print command
• Specify print constants (e.g., v., no., etc.)
• Specify print ranges (e.g., 1-3, 5-7)
• Indicate copy numbers
• Print multiple copies

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After editing

• You dont have to open label to print it
• You dont have to edit a label to print it
• Text of label cannot be saved
• Print label immediately, or
• Print edited label to a text file, or
• Edit call number field and save
• you can also print right away
• print a list from file via command or batch

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Print one label at a time

• Print label to a printer or print label to a text
  file
• View label first or print without viewing
• Edit label or edit label field you dont have to
  open label to print, if it doesnt need editing
• Online or offline
• Online (or local) save file or interactively

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Print a label right away
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Print many labels to printer
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Batch print labels
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Batch processing

• 1. On the Batch menu, click Process Batch, or
  ltAltgtltBgtltPgt
• 2. In the Local Files list, click check boxes to
  select the local file(s) you want to process
• The default local bibliographic and authority
  save files are marked with a red check mark.
• Select as many local files as you want to
  process. All files you select are processed at
  once.
• 3. Under Process, select Label Printing

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Label format tied to OCLC profile

• If multiple schemes in Bib record, the label that
  prints is tied to authorization number and
  holding library profile
• Hierarchy of fields taken for label generation,
  for example, if Library of Congress is profiled
• 1st 099
• 2nd 098
• 3rd 090
• 4th 050
• For offline cataloging (including labels) set
  profile in tools?options?general

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Dewey issues

• Print a DDC class number and add a Cutter number
  to a label
• Dewey Decimal Call Number appears in field 082
• If your OCLC authorization number is set up to
  use Dewey, an empty field 092 (Locally Assigned
  Dewey Call Number) is inserted when you retrieve
  a record from WorldCat or the online
  bibliographic save file.
• When you take an action on the record (e.g.,
  Update or Validate) the data in 082 a moves to
  the 092 field

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Dewey issues, contd

• To complete the Dewey call number, you can enter
  an item number (Cutter number) in 092 b or use
  one of the OCLC Dewey Cutter macros provided with
  the client to determine a Cutter number and
  insert it in 092 b automatically
• The OCLC Four-Figure Cutter Tables are revised
  and expanded versions of
• Cutter Three-Figure Author Table
• Cutter-Sanborn Three-Figure Author Table

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Finding more information

• Online documentation
• Connexion pages
• Bibliographic Formats
• and Standards

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Call number basicsin OCLC MARC

• Call number ranges 050-099
• 050 Library of Congress Call Num.
• 055 Call Numbers/Class Numbers Assigned in Canada
• 060 National Lib of Med Call Num.
• 086 Gov Doc Classification Num.
• 090 Locally Assigned LC-type Call Num.
• 092 Locally Assigned Dewey Call Number
• 096 Locally Assigned NLM-type Call Num.
• 098 Other Classification Schemes
• 099 Local Free-Text Call Num.

• For LC 050 retained in master record call
  number in 090 is not kept, if 050 is present
• For DDC 082 retained in master record call
  number in 092 is not kept, if 082 is present