GIL Serial Holdings Working Group:

1
GIL Serial Holdings Working Group

• Update on additions and revisions of the
  Guidelines for Holdings Statements
• http//books.valdosta.edu/gil/cat/guide.html

2
Identifying Updated and New Pages

• LDR Batch Updates to OCLC Rev. in 2005
• URLs in Holdings Pros and Cons New for 2005

3
Batch Loading LDRs in OCLC

• OCLC Now in the 3rd revision of guidelines
• New in the 3rd OCLC will now accept packaged
  data (e.g., Excel spreadsheet) which will then be
  convert to the appropriate subfields
• Small reduction in data elements required,
  however, the Working Group still recommends all
  of the c/ps in the Leader, 008, etc. be recorded

4
Multivolume Monographs

• Do not use an open dash for single volumes (e.g.,
  v.1)
• Repeat caption (v.1-v.3,v.5) so that the display
  will be the same as serials
• Coding of Leader (v) is optional
• Coding of 008 c/p 6 as
• 4 Currently Received
• 2 Complete

5
Multivolume Monographs cont.

• Optionally Record c/p 16
• 1 Complete
• 2 Incomplete
• Textual v. coded terminology in ANSI/NISO
  standard textual values does not mean data
  recorded in the 866 field

6

• Textual value example XXX Spec Coll c.1
  RA423.B24 19960111 (incomplete) v.1-10
• Coded example XXX Spec Coll c.1 RA423.B24
  19960111 (a,ta,2,0,8) v.1-10
• In Voyager, we only have the coded option

7
URL Location Options

• Bibliographic Record
• Holdings Record
• Combination

8
URL in Bibliographic Record

• Pros
• Vendor supplied records
• Free resources
• Part of MARC description
• Cons
• Local access information
• Union Catalog
• Records without mfhds

9
URL in Holdings Record

• Pros
• More appropriate for local access information
• Call number search
• Union Catalog
• Cons
• Need dummy URL in bib record for all records if
  graphic display is desired

10
Combination Bib and Mfhd

• Links for free resources in Bib, holdings, or
  both
• Links for restricted resources in mfhd with dummy
  in bib
• Links for related resources such as links to TOC,
  author information in bib

11
Recommendation for using the 856 tag in USG GIL
Catalogs

• For all unrestricted access E-Resources
• Insert 856 tag into bibliographic record or
  holdings (with bib dummy 856)
• For all restricted access E-Resources
• Bib records dummy 856 will link to active link
• In UC, 856 tag with active link displays only for
  libraries with 856 tag in local mfhd
• Voyager thumbnail will be activated in Title
  Results listing by the dummy 856 in bib record

12
Dummy Format

• 856 _ _ u z lt/agtClick E-Resource below
• 856 _ _ u z lt/agtSee Linked Resource below for
  online access.

13
Remote Searching in Voyager

• Available in Cataloging Module
• Remote search button appears at bottom right of
  search screen
• Search one or more libraries
• Search UC
• Copy and past individual fields or save entire
  bib record

14
Uses for Remote Searching

• Locating enhanced records
• Checking for UC record
• Tile selected record with local record and
  compare
• Retrospective projects
• Georgia documents

15
Proprietary Records

• Must attach holdings symbol in OCLC for records
  imported via remote searching
• Some vendors claim records are proprietary